Statement of Work Fully Automatic Baler.pdf

Statement of Work

(SOW)

Fully Automatic Baler at

Royal Air Force (RAF) Lakenheath

1.0 Introduction

1.1 Mission: We service RAF Lakenheath and RAF Feltwell with collecting recycling bins for cardboard, paper, plastic and aluminum cans. The bins are provided by the qualified recycling program and collections take place 5 days per week, 8 hours a day. We have 160 bins across both bases and support all facilities in recycling efforts for these commodities.

1.2 Background: Our current baler is an excel US model that is now obsolete, it is also over 20 years old and coming to the end of its life span. The baler is incurring increasing costs for maintenance and breakdown cover. Over the last 3 years, over $30K has been spent in repairs to keep our operation going. The baler is central to the recycling center and enables us to generate the highest possible revenue from our commodities due to the high quality we produce. It is an essential piece of equipment needed to keep the recycling center profitable and maintain the AF 40% diversion goals and 2% waste reduction goals.

1.3 Scope: A new fully automatic baling press working in conjunction with a conveyor and bin lifting/tipping device is needed to replace our old baling system. We would like something manufactured and able to be fixed (enabling parts avaliblilty and engineers) in the United Kingdom. We experience great problems with being able to fix our current baler due to it being a US model. Parts are required to be shipped overseas and this incurs extra costs and significant operational down time leading also to reduced costs in revenue.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 Criteria: The Fully Automated Baling Press must meet the following criteria:

• Fully Automatic.

• Electro-Hydraulic Channel Baling Press complete with Conjunction Conveyors.

• 1100 Liter Bin Lifting/Tipping Device with safety cage.

• The Wire Tying System must be a fully automatic horizontal wire tying system which will retain bales reliably and economically.

• The Channel Press must be designed to create maximum density bales.

• The Baler must be controlled with simplicity via the specially adapted control panel, programmed by electrical program engineers.

• Bale chute - To guide the bales from the press channel to the floor level.

3.2 Specifications: The Fully Automated Baling Press must meet the following minimum specifications:

• Throughput of 89 M³/H Or Approx. 2.6 TPH

• Main Driving Power: 15Kw

• Pump Capacity: 102 Liters/Min

• Tank Capacity: 300 Liters

• Loading Opening; (W X L) 1020mm X 1250mm

• Bale/channel cross section: (w x h) 1100mm x 750mm

• Bale length: adjustable at four stages 600mm-1200mm

• Bale weight will vary between approx. 380 – 500 kg . Horizontal conveyer belt length of 3 m and side access for sorting.

Material type(s): Loose CARDBOARD (No Pre-Baled Material). Office paper, plastic foils & PET/LDPE/HDPE

3.3 Installation: The contractor must meet the following Installation requirements:

• The Contractor shall be responsible for removal and breakdown of old baler and dispose of outside the installation in accordance with local regulations. Any scrap metal produced from this process will be donated back into the QRP program.

• Delivery and installation must be coordinated prior with the Government POCs provided at time of award.

• Delivery and installation will take place at RAF Lakenheath, United Kingdom.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.

mailto:48lrs.lgrddc.inboundcustoms@us.af.mil mailto:48lrs.inboundcargo@us.af.mil