Statement of Work for TIOH Insignia Development_(2026-01-13) - DRAFT.docx

STATEMENT OF WORK

U.S. Army Deputy Chief of Staff, G-1 The Institute of Heraldry Insignia Development

I. Overview: The Institute of Heraldry (TIOH) has a requirement for the acquisition of authorized military insignia for commercial sale. The requirement shall include design, development, and production services.

II. Background: TIOH is responsible for furnishing a wide range of heraldic products, including military insignia, for the U.S Armed Services. Under the provisions of CFR Title 31, 507 and AR 672-8, TIOH serves as the official Government authority to certify and maintain a list of vendors to produce and provide controlled heraldic items in accordance with approved 2D engineering drawings, hubs, dies, cartoons and 3D design files consistent with current approved Government requirements and specifications.

TIOH most recently awarded 14 Blanket Purchase Agreements (BPAs) through a General Services Administration (GSA) Federal Supply Schedule (FSS) in fiscal year (FY) 2021. They each have five (5) year periods of performance and are set to expire in FY2026. The BPAs are as follows:

TIOH requires follow-on agreements for some of these agreements in order to accomplish ongoing organizational mission requirements.

III. Objective: The objective of this requirement is for TIOH to acquire military insignia items that meet all applicable specifications and quality requirements in order to furnish military insignia items authorized for commercial sale and Army & Air Force Exchange Service (AAFES) and Defense Logistics Agency (DLA) sustainment.

IV. Scope:

1. Contractor Requirements. The Contractor shall:

· Be verified and authorized by TIOH to produce or provide military insignia IAW AR 672-8, Manufacture, Sale, Wear, and Quality Control of Heraldic Items. The Contractor shall possess current documentation of its authorization by TIOH to produce or provide military insignia products. Vendors without active TIOH certification will not be eligible for award.

· Have been previously assigned a hallmark by TIOH.

· Have the capability to produce or provide one or more of the following insignia made in accordance with approved specifications and drawings: decorations and service medals, ribbons, badges, lapel buttons, shoulder sleeve insignia, distinctive unit insignia, shoulder patches in textile and/or polyvinyl chloride material, and tools (hubs, dies and cartoons) required to reproduce these items.

2. Technical Requirements. The contractor shall:

· Provide 2D manufacturer drawings based on artwork, heraldic designs, or samples provided by the government or its representatives in .pdf format.

· Provide 3D digital files and/or cartoons that reflect precise dimensional, material, and finish requirements, suitable for tooling and production review in .pdf and/or .stl format as applicable.

· Provide hubs, dies, and tooling prototypes consistent with government design, quality, and production standards.

· Provide steel dies and hubs upon completion of a metal development stamped with “title, tool #, medal type, hallmark, date, U.S. property.”

· Provide 12 samples for QA review that meet government-specified tolerances, finishes, and quality control measures.

· Fulfill orders on schedule according to delivery orders issued.

· Provide standard reporting on production status, quality metrics, and delivery schedules, as requested.

· Maintain inspection documentation and certifications as required for government acceptance.

V. Quality Assurance and Compliance: All deliverables shall be subject to government inspection and acceptance. Contractors shall adhere to applicable military standards, established government specifications, TIOH guidelines, and quality control procedures.