Statement of Work for posting Picinic Table Frames.pdf

Statement of Work

Department of Conservation and Natural Resources Bureau of Forestry

Penn Nursery & Wood Shop

Picnic Table Frames Only

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of Forestry, Penn Nursery and Wood Shop requires a contractor to furnish picnic table frames only.

Questions regarding the technical aspects of this bid should be directed to Fran Chadick.

Assistant Wood Products Manager at 814-364-5150 or fchadick@pa.gov. Questions regarding the bidding or contracting procedures should be addressed to Sherri Dornes at 717-783-4884 or sdornes@pa.gov.

II. CONTRACT TASKS:

Furnish the following picnic table frames only.

Tops and seats are not required for this purchase. These materials must be provided exactly as requested. Please refer to Attachment A for pictures.

Awarded Contractor to provide pre-production drawings for approval to Fran Chadick, Penn

Nursery and Wood Shop.

A. Quantity: 250. 8 foot, 2 inch Schedule 40 Pipe - Heavy Duty. Hot Dipped Galvanized Finish Frame Only for 2”x6” Lumber. Includes: (1) 27” Center Bracket; (2) 42-3/4” Cross Braces for added support.

B. Quantity: 65. 6 foot, 2 inch Schedule 40 Pipe – Heavy Duty. Hot Dipped Galvanized Finish Frame Only for 2”x6” Lumber. Includes: (1) 27” Center Bracket: (2) 32-1/4” Cross Braces for added support.

C. Quantity: 100. 8 foot ADA Accessible, 2 inch Schedule 40 Pipe – Heavy Duty. Table top wheelchair accessible. Hot Dipped Galvanized Finish Frame Only for 2”x6” Lumber.

Includes: (1) Center Bracket; (2) Cross Braces for added support; (1) Diagonal Cross Brace, bent to allow for knee clearance and (1) End Support Bracket (1/8” thick).

D. Quantity: 60. 8 foot Universal Access, 2 inch Schedule 40 Pipe - Heavy Duty. Hot Dipped Galvanized Finish Frame Only for 2”x6” Lumber. Includes: (1) Center Bracket; (2) 23” Cross Braces for added support (2) End Support Brackets.

mailto:sdornes@pa.gov

E. Quantity: 5. 6 foot Universal Access, 2 inch Schedule 40 Pipe – Heavy Duty. Hot Dipped Galvanized Finish Frame Only for 2”x6” Lumber. Includes: (1) Center Bracket; (2) 19” Cross Braces for added support; (1) Diagonal Cross Brace, bent to allow for knee clearance and (1) End Support Bracket (1/8” thick).

III. GENERAL SPECIFICATIONS FOR ALL FRAMES:

A. Height: Table Top 29” Nominal; Seat 17” Nominal

B. Width: Table Top 29” Nominal; Seat 9-1/4” Nominal

C. Schedule 40 Pipe, Heavy Duty, Hot Dipped Galvanized, one-piece welded construction frames with continuous welds

D. All pipe and tubing conform to ASTM A53-94, and all steel components conform to

ASTM A569

E. Cross Braces are 1” schedule 40 pipe (.133” thick wall) (2 each kit)

F. Center Brackets are all 1/8” thick (12 gauge) steel

G. Table and Seat brackets are 1/8” thick (12 gauge) steel

H. Assembly fasteners are 3/8” dia. Galvanized steel carriage bolts used to attach lumber to brackets.

Shipping: FOB Destination:

Penn Nursery & Wood Shop Attention: Fran Chadick 137 Penn Nursery Road Spring Mills, PA 16875

IV. CONTRACT TERM:

The contract shall commence upon execution and receipt of purchase order and will terminate

June 30, 2018.

V. BID AWARD:

Bidder must complete and return the following:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us.

B. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

The unit price shall include all labor, materials, equipment, tools, insurance, and all items necessary for completion of the project.

The bid will be awarded based on the total sum.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

VI. PAYMENT TERMS:

Payment shall be made upon satisfactory completion of contract.

VII. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at https://www.pasupplierportal.state.pa.us/irj/portal/anonymous. Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

VIII. INVOICES:

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

http://www.pasupplierportal.state.pa.us/ mailto:%2069180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST have the purchase order number, project number, as well as your SAP

Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social

Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

IX. BID RESULTS:

Bidder can obtain bid results by accessing http://www.emarketplace.state.pa.us/BidTabs.aspx.

The bids will be posted within three (3) business days following the bid opening. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

ATTACHMENT:

Attachment A: Pictures http://www.emarketplace.state.pa.us/BidTabs.aspx