Statement of Work for NRL Code 5540 Branch Cooling_BZComments 10 Oct.docx

Statement of Work for NRL Code 5540 Branch Cooling/Power This statement of work is designed to provide NRL Code 5540 with an annual maintenance contract for the below listed cooling and power equipment:

Table 1: Inventory of Equipment

This maintenance contract will be initiated, scheduled, administered, monitored and updated by the Service Provider. The service activities will be directed and scheduled, on a regular basis, by a comprehensive equipment maintenance scheduling system based on manufacturers' recommendations, equipment location, application, type, run time, and the Service Provider's own experience. NRL Code 5540 is informed of the contract’s progress and results on a continuing basis via a detailed Service Report, presented after each service call for NRL Code 5540's review, approval signature and record. The maintenance agreement is payable in per Month advanced installments beginning on the effective date.

The Service Provider shall provide Mission Critical Data Center Maintenance to keep NRL Code 5540 Operations online and connected 24/7. As such, the Service Provider shall be Mission Critical Facility Services Provider. All Service Provider technicians, supervisory personnel, and helpers shall be U.S. Citizens capable of passing a security background check for access to the NRL site.

The Code 5540 Maintenance Plan shall include all of the following:

Operational Testing and Inspection Service This program shall include the professional operational inspection and testing of all listed equipment by a fully trained service technician. This service should ensure that equipment is operating according to manufacturers' recommendations, seasonal requirements and the NRL Code 5540 business needs. Testing shall be performed to ensure proper sequencing and operation. Fully trained service technicians shall provide NRL Code 5540 with recommendations for additional maintenance, as well as identify any worn, doubtful or broken parts.

Planned Maintenance Preventive maintenance services should be determined based upon NRL Code 5540 business objectives, risk tolerance, manufacturer’s recommendations and the awarded Service Provider’s industry experience.

Emergency Service Labor This program shall include emergency service labor to respond to any emergency situation 24/7/365, including a 4-hour response from the time of an emergency situation notification. NRL Code 5540 shall receive a “prioritized customer response.” All travel and living expenses incurred while performing this service shall also be included.

Repair and Replacement Labor This program shall include the labor to repair or replace worn, failed or doubtful components and parts by highly skilled and trained technicians. Also included shall be any supervisory personnel and helpers necessary to perform the scope of work.

Maintainable Components and Parts Replacement This program shall include the replacement of worn, faded or doubtful maintainable components and parts. This program shall include the cost of maintainable components, parts, and supplies. Typical maintainable components and parts include: compressors, motors, contactors, motor actuators, sensors, etc.

Professional Maintenance Program The preventive maintenance program shall provide the necessary labor, materials and test equipment to perform inspection, adjustment, calibration, and testing of the system’s operation.

Service Program The Service Provider shall provide the following professional maintenance services for the building environmental mechanical system(s) comprised of the equipment listed in Table 1 above (Inventory of Equipment).

Carrier Chillers The Service Provider shall be a Carrier Authorized-Factory Service Provider and listed on the Carrier Commercial Services website for the District, Maryland, and Northern Virginia area or the Service Provider shall provide proof (Completed and Signed Training Certificates for each Technician) that their technicians have attended Carrier Factory-Certified, hands-on, Training with Carrier Chiller simulators in a laboratory setting.

The Service Provider shall possess a Carrier Navigator Display Module for use in diagnosing error codes and logs for the Carrier Chillers.

The Service Provider shall perform all Preventative Maintenance tasks listed in the Carrier Chiller Service Manual along with the following:

Monthly Visits

• Check condenser coils for debris and clean as required.

• Check all refrigerant joints and valves for refrigerant leaks.

• Check moisture indicating sight glass for possible refrigerant loss and presence of moisture.

Quarterly Visits

• Clean condenser coils

Semiannual Visit

• Inspect and Clean Flow Switches

Annual Visit

• Check all electrical connections. Tighten as necessary.

• Check accuracy of all transducers for each circuit.

• Check accuracy of thermistors.

• Obtain and test an oil sample.

• Clean cooler tubes if appropriate.

• Check to be sure that the proper concentration of antifreeze is present in the chilled water loop, if applicable.

• Check to be sure that the proper amount of inhibitor is present in the chilled water loop, if applicable.

• Check all refrigerant strainers and filter driers for pressure drops.

• Check chilled water strainers, clean as necessary.

• Check cooler heater operation.

• Check condenser fan blades to insure they are securely fastened to the motor shaft and their condition.

• Check Condenser Water Regulating Valve operation, if equipped.

• Check condenser water strainers, clean as necessary

CRAC Units The Service Provider technicians shall be Vertiv (formerly Liebert) Network USA qualified to provide installation, start-up, warranty services, and factory certified maintenance on Liebert Challenger mechanical equipment.

Quarterly Visits

• Check unit for proper operation, interlocks, tagging and excessive noise or vibration. Perform preventive maintenance and fill out maintenance report. Note any problems.

• Visually inspect units, piping and accessories for any signs of oil or refrigerant leakage. Note any found and schedule necessary repairs.

• Visually inspect coils for damage, obstruction and cleanliness. Brush, if needed, or schedule chemical cleaning.

• Check condition of and lubricate motors and/or shaft bearings, if applicable.

• Inspect fans or blowers for bent blades, imbalance, trash, dirt, proper rotation and air flow.

• Check belts for condition, proper tensions, and alignment. Adjust and/or replace as needed per contract terms.

• Check operation and settings of fan cycling, fan speed and temperature controls, if applicable.

• Inspect electrical wiring, components and connections for signs of wear or overheating; correct/tighten if necessary.

• Remove any loose debris or old parts around equipment. Notify customer if excessive.

• Clean evaporator drain pan and condensate drain piping as necessary. Install pan tablets and preventive maintenance condensate pump, if applicable.

• Replace air filters and/or media.

• Check operation of refrigerant cycle, pumpdown cycle, controls, refrigerant charge and oil level, if applicable. Note any deficiencies.

• Check operation of compressor. Note any deficiencies.

• Check operation of microprocessor, thermostats, and/or controls in all modes. Verify proper set points. Note any deficiencies and replace any bad indicator lamps.

• Check operation of reheat.

• Check operation of humidifier, clean and flush same, check or replace defective lamps, probes, valves, element, canister, pads, filters and tanks as applicable.

• Check operation of condenser fan section or condensing unit, if applicable.

• Check for proper water/glycol flow and heat exchange. Note any deficiencies.

• Check operation of water/glycol regulation valves, flow safeties, changeover controls and pumps, if applicable.

• Check condition of water/glycol piping, valves, hoses, supports, gauges, thermometers, etc. Note any deficiencies.

• Pull and clean strainers in water lines.

• Inspect chilled water piping and valves for leakage. Check condition of unit and pipe insulation.

APC InRow Units The Service Provider be an Elite Data Center Partner with American Power Conversion (APC)/Schneider Electric. This APC/Schneider Electric certification will grant the Service Provider access to all equipment, parts, and services in the network of APC/Schneider Electric Equipment.

Quarterly Visits

• Measure and record room temperature and humidity.

• Check the system for adequate cooling capacity to support the load and make recommendations as necessary.

• Ensure the environment is within manufacturer specified operating conditions and clearances.

• Document any environmental noncompliance issues and recommend appropriate action as necessary.

• Inspect unit for damage, missing or broken hardware, and abnormal noises.

• Inspect doors, panels, gaskets, and hardware. Check external paint integrity.

• Inspect for foreign debris and signs of corrosion within the unit.

• Check and tighten electrical connections within the unit.

• Replace drive belts, check and lubricate bearings, check motor mounts, pulleys, and set screws.

• Clean or replace the factory installed air filter and water filter media.

• Inspect heat exchangers, fan blades, and coil fins.

• Inspect for water leaks on the factory supplied piping system.

• Visual inspection for refrigerant and or Chilled Water leaks. Visually inspect for Water/Glycol condenser loop for leaks if applicable.

• Inspect condensate pan and verify proper condensate removal from unit.

• Clean or replace the humidifier cylinder. Inspect humidifier water valves.

• Check and tighten pipe clamps, piping joints, and compressor mounting hardware within the unit.

• The Advantage Ultra Service provides APC Elite Data Center Partner certified technicians at the customer’s location within a 4 Hour Response to diagnose, repair, and test the system in the event of failure. All related labor, travel and parts are included within the context of such an intervention.

• Document the status of the cooling unit upon arrival to the site (i.e.-Verify Alarms, Loss of cooling.)

• View active alarms, event log and display for alarms / information. Download event logs from the cooling Unit.

• Troubleshoot and repair the system as required

• Functional Testing conducted after corrective action is taken

• Describe the defect / failure of the cooling Unit

• Describe the corrective actions taken to resolve the defect/failure of the cooling Unit.

APC UPS/PDU/Batteries The Service Provider shall be an Elite Data Center Partner with American Power Conversion (APC)/Schneider Electric. This APC/Schneider Electric certification will grant the Service Provider access to all equipment, parts, and services in the network of APC/Schneider Electric Equipment.

Semi Annual Visits

• Inspect the UPS and/or PDU solution to ensure that all system components are clean and functioning within designed specifications.

• Verify and document that the system’s environment is within specified operating conditions including but not limited to room temperature, airflow, dust contamination, etc.

• Inspect all power and control wire termination points as well as all UPS and/or PDU system components.

• Check UPS and/or PDU event and alarm logs. Verify that input, output and bypass voltage and current values are within designed specifications.

• Verify transfer to on battery operation and transfer to and from static bypass.

• Check parallel operation performance.

• Verify and implement all required Field Advisories and Field Modifications.

• Check all circuit board revisions and update as required.

• Deliver a graphical site report documenting UPS and/or PDU status and on-site activities.

• Recommend any additional service activities as required resulting from the Preventive Maintenance activities listed above.

• Establish battery cell numbering for proper record keeping.

• Verify that battery area ventilation system is operable

• Verify existence of suitable eyewash equipment

• Check the general appearance of the batteries and surrounding area. Battery tops should be clean and dry.

• Inspect battery support racks or cabinets, mounting, anchorage, alignment, grounding, and clearances.

• Inspect for any evidence of corrosion at the terminals, connectors, bolts, and other metal parts and clean as necessary.

• Measure and record ambient battery room temperature and ventilation.

• Measure the total battery float voltage and battery float current.

• Measure and record the voltage of 10 % of the batteries using calibrated electronic measuring equipment.

• Perform general battery cleaning using only distilled or de-ionized water.

• Perform spot check torque on 10% of the inner-cell connection.

• Perform spot check negative post temperature on 10% of the batteries

• Verify all charger functions (output amperage and voltage) and alarms.

• Verify the application of an oxide inhibitor on battery terminal connections

• Measure and record internal cell resistance of all batteries using calibrated purpose-built electronic measuring equipment.

• Measure and record all inter-cell and inter-terminal connection resistance using calibrated purpose-built electronic measuring equipment.

• Select and mark 10% of the weakest cells (based on voltage) in the battery string for customer reference.

• The Advantage Ultra Service provides APC Elite Data Center Partner certified technicians at the customer’s location within a 4 Hour Response to diagnose, repair, and test the system in the event of failure. All related labor, travel and parts are included within the context of such an intervention.

• Document the status of the UPS and/or PDU upon arrival to the site (i.e. On-Line, On-Battery, Bypass or other etc.)

• View event logs and display for alarms / information on the UPS.

• Troubleshoot reported issue as required.

• Replace any defective parts and repair the system as required.

• Complete functional tests conducted after corrective action is taken.

• Describe the defect/failure and explain the corrective action taken. A detailed report will be provided.

Annual Visit

• Perform a load test in accordance with manufacturer’s published data.

• Measure each monoblock/cell voltage and total battery voltage with charger energized and in float mode of operation. Values should not vary more than 25% between identical monoblocks / cells in a fully charged state.

• Inspect, test and re-torque inter-tier, inter-rack and output cable connections in accordance with the manufacturer’s re-torque specifications.

EXCLUSIONS

The Offeror shall not be responsible for the following under this contract:

• UPS battery replacement shall not be included. Battery warranty may be provided by the manufacturer on a prorated basis.

• UPS A.C. & D.C. Capacitors.

• Replacement of bearings on a motor generator set.