Statement of Work for FCC Victorville.pdf

STATEMENT OF WORK

FOOD WASTE REMOVAL & DISPOSAL SERVICES

FCC VICTORVILLE, CALIFORNIA

A. INTRODUCTION:

1. Scope and Location of Services: This requirement is for the provision of Food Waste Removal and Disposal Services. Services shall be performed for the Federal Correctional Complex, Victorville (hereinafter referred to as FCC Victorville).

B. PERFORMANCE PERIOD:

The periods of performance of the resulting contract shall be as follows:

1. Base Year - Effective Date of Award through 12 months from Effective Date of Award

2. Option Year 1 - 13 months through 24 months from Effective Date of Award

3. Option Year 2 - 25 months through 36 months from Effective Date of Award

4. Option Year 3 - 37 months through 48 months from Effective Date of Award

5. Option Year 4 - 49 months through 60 months form Effective Date of Award

6. 6-Month extension - 61 months through 67 months from Effective Date of Award

C. PLACE OF PERFORMANCE:

FCC Victorville 13777 Air Expressway Blvd Victorville, CA 92394

D. PERFORMANCE SCHEDULE AND OPERATIONAL REQUIREMENTS:

1. Regular Collection and Compactor Exchange: The Contractor shall pick up, haul, empty, sanitize, and return a minimum of two (2) food waste compactors per day, Monday through Friday, between the hours of 7:30 AM and 3:00 PM. This work shall be performed exclusively outside the secure perimeter at the designated FCC Victorville staging area. Regular daily exchange times shall be mutually agreed upon in writing between the Contractor and the Contracting Officer’s Representative (COR).

2. On-Demand and Additional Exchanges: FCC Victorville may require additional compactor exchanges beyond the daily minimum to support institutional needs. Upon receiving notification from the COR, the Contractor shall complete the requested additional exchanges within 24 hours of notice.

3. Inclement Weather Operations: The Contractor shall maintain the regular collection schedule during inclement weather. Any deviations or operational delays requested by the Contractor must receive prior, explicit approval from the Contracting Officer through the COR (Contracting Officer Representative).

4. Holiday Performance Adjustment: The Contractor shall not perform routine collections on Federal

Holidays. When a regularly scheduled collection falls on a Federal Holiday, the Contractor shall execute the compactor exchange immediately the following business day at the regularly scheduled time. This holiday adjustment shall be executed at no additional cost to the government.

E. DESCRIPTION OF WORK, REMOVAL AND DISPOSAL:

1. Logistics and Compactor Exchange: FCC Victorville staff will transport loaded food waste compactors from the secure facility to a designated external staging area daily. The Contractor shall pick up the loaded compactors from this staging area and simultaneously drop off clean, empty compactors. BOP staff will then transport the empty compactors back inside the secure perimeter for daily operational use.

2. Transfer of Ownership and Disposal Liability: Upon picking up a loaded compactor, the Contractor shall immediately assume sole ownership of, and full liability for, all enclosed food waste. The Contractor is solely responsible for transporting, handling, and disposing of all food waste outside of government premises in strict compliance with all applicable local, state, and federal environmental, health, and sanitation laws, codes, and regulations.

3. Landfill and Facility Compliance Certification: The Contractor shall dispose of all waste in a legally and environmentally safe manner. The Contractor must provide the Contracting Officer’s Representative (COR) with written documentation and certification verifying that the chosen disposal or landfill facility meets all federal, state, and local regulatory requirements.

4. Waste Volume Estimations: The government estimates a food waste production volume of approximately 1,200 tons per year. This figure is a non-binding estimate provided for planning purposes only. The government does not guarantee minimum or maximum monthly tonnage, and actual waste quantities will vary based on institutional needs.

5. Mandatory Tonnage Documentation: The Contractor shall provide the COR with official weight tickets, certified scale sheets, or equivalent disposal documentation verifying the exact tonnage of each individual load removed from the facility. This documentation must be submitted with each monthly invoice or within five business days of each disposal exchange.

6. Contractor Transport Liability: The Contractor is solely responsible for ensuring transport vehicles comply with all legal weight limits and cargo securing requirements. FCC Victorville shall not be held liable for any motor vehicle violations, fines, or penalties resulting from overloaded vehicles or falling debris during transport.

F. CONTRACTOR USE OF PREMISES:

1. Space Limitations and Continuity of Operations: The Contractor shall restrict operations, material storage, and personnel staging strictly to the designated work areas. The Contractor must maintain the site in a manner that ensures uninterrupted government occupancy and institutional operations. The Contractor shall coordinate all daily service operations and site usage directly with the Contracting Officer’s Representative (COR).

2. Site Access and Visitor Control: All contractor personnel, subcontractors, and authorized delivery drivers must register with Bureau of Prisons (BOP) officials upon arrival and departure. The Contractor shall strictly prohibit employees from receiving personal visitors, family members, or unauthorized guests on federal property at any time.

3. Hours of Operation and Scheduling: The project site is accessible Monday through Friday, excluding

Federal Holidays, based on a standard 40-hour workweek.

4. Work Hours and Secure Perimeter Boundaries: Exterior Work Hours: Work performed outside the secure perimeter of the institution is strictly restricted to the hours of 7:30 AM to 3:00 PM. No exterior work is permitted between 3:00 PM and 7:30 AM.

5. Interior Work Absolute Prohibition: Contractor personnel are strictly prohibited from performing work inside the secure perimeter of the institution at any time.

G. CONTRABAND:

1. Prohibited Items and Site Restrictions: The Contractor shall strictly prohibit employees and subcontractors from introducing or possessing intoxicating beverages, narcotics, illegal drugs, or prescription medications without prior institutional approval, weapons, ammunition, or explosives anywhere on federal property.

2. Electronic Device Restrictions: Cellular telephones, pagers, two-way radios, recording devices, and wireless electronic equipment are strictly prohibited in the staging areas of the institution. All such communication devices must remain secured inside locked personal vehicles or within the designated exterior contractor staging area.

H. CONTRACTOR PERSONNEL AND SECURITY:

1. Security Clearance Exemption: Because all work under this contract is strictly restricted to areas outside the secure perimeter, contractor personnel are exempt from full institutional background investigations. However, all personnel must pass a standard National Crime Information Center (NCIC) check for gate access and present a valid government-issued photo ID upon entry.

2. Institutional Rules and Employee Standards of Conduct:

Contractor personnel shall strictly adhere to all federal regulations, BOP policies, and institutional security rules. Prohibited actions and mandatory standards include, but are not limited to, the following:

a. Contraband, Weapons, and Ammunition: Weapons, ammunition, explosives, and hazardous materials of any kind are strictly prohibited on all federal property, including within personal or commercial vehicles parked in facility lots.

b. Adult in Custody (AIC) Interaction and Contraband: Personnel shall not give, sell, trade, or offer any items to AIC. Introducing, transporting, or conveying unauthorized correspondence, electronic media, or written materials into or out of the institution is strictly illegal. Personnel are prohibited from accepting gifts, favors, or gratuities from AIC or AIC associates.

c. Personal Property and Identification: Personnel must secure all unauthorized personal electronics and personal property inside locked personal vehicles or within the designated Contractor lay-down area. A valid, government-issued photo identification card is mandatory for facility entry.

d. Dress Code and Professional Demeanor: Personnel should always wear appropriate professional work attire. Revealing, form-fitting, or culturally inappropriate clothing is strictly prohibited. Personnel must maintain a professional, mature, and alert demeanor while on federal property.

e. Incident Reporting: Personnel shall immediately report any unusual, suspicious, or non-compliant AIC actions, behaviors, or security vulnerabilities directly to BOP correctional staff.

I. CONTRACTOR VEHICLES AND EQUIPMENT:

1. Vehicle Specifications: The Contractor shall utilize commercial transport vehicles specifically designed, engineered, and sealed for food waste and organic material collection. Vehicles must strictly prevent any leakage, spillage, blowing, or loss of waste material onto public or facility roadways.

2. Equipment Sufficiency: The Contractor shall maintain a fleet of operational vehicles and primary/backup equipment sufficient to execute all requirements of this contract without service interruptions.

J. SANITATION AND COLLECTION AREA CLEANLINESS:

1. Site Cleanliness and Spillage Mitigation: The Contractor shall maintain all designated collection and staging areas in a neat, sanitary, and orderly condition. The Contractor shall immediately clean up and collect all food waste, liquids, and debris within a ten (10) foot radius of the compactors, including any pre-existing spillage or waste dropped during the exchange process.

2. Compactor Sanitation: The Contractor shall thoroughly wash, rinse, and sanitize the interior and exterior of all compactors prior to returning them to the FCC Victorville staging area to mitigate odors, pests, and bacteria.

3. Unsegregated Waste Collection: Food waste will not be segregated by the government prior to collection. The Contractor shall collect the entire contents of the compactor, which consists of commingled organic food waste, wet waste, and general refuse generated by Food Service and other institutional departments.

4. Scheduling Flexibility and Additional Pulls: The government reserves the right to alter the regular collection schedule to meet changing institutional needs. Upon notification from the Contracting Officer’s Representative (COR), the Contractor shall perform additional compactor exchanges within 24 hours of notice. All additional exchanges shall be billed at the standard flat contract line-item (CLIN) rate; no premium, emergency, or fluctuating surcharges will be accepted.

END OF STATEMENT OF WORK