STATEMENT OF WORK for Cosmetology 2021.pdf

STATEMENT OF WORK

LEAD COSMETOLOGY INSTRUCTOR

INTRODUCTION

The Federal Bureau of Prisons (BOP), Field Acquisition Office, Grand Prairie, Texas intends to make a single award to a responsible entity for the provision of a Lead Cosmetology Instructor for the Federal Prison Camp (FPC) Alderson, West Virginia. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov. The Government reserves the right to make a single award.

Therefore, each initial quote should contain the quoter's best terms from a cost or price standpoint. The base period of performance shall begin on the effective date of award through a 12 month period, with the government’s unilateral right to exercise up to four, 12 month option periods, and possible six month extension.

SERVICES TO BE PERFORMED

The contractor will provide lead Cosmetology Instruction training which will focus on required training for students to complete the West Virginia State Board of Cosmetology license requirements. The initial training course is in place but will need to be maintained by the contractor to be compliant with the West Virginia State of West Virginia requirements. The contractor will work closely with the Supervisor of Education to establish all needed material/resources for this program.

1. The contractor will train students in cosmetology with skills to include:

a) Every student will be on a program plan to complete a course study consisting of a minimum of two thousand hours.

b) Students shall perform practical work for the first three hundred hours on manikins only.

c) Every student shall complete a course of study consisting of a minimum of four hundred clock hours in order to become a licensed manicurist.

d) Directs activities of other students in maintenance of classroom or in ordering or receiving of materials for the program as needed.

The contractor will provide a training program that consists of twenty percent classroom training and eighty percent live work. (The live work will be performed by students being directly supervised in the completion of the live work on students using the most up-to-date equipment, to plan work/activity schedules, for understanding this career field.)

2. The contractor will help the advanced student develop the skills to manage the classroom operations.

A course outline which provides job entry skills is required. This course description/outline will provide entry and completion requirements for vocational training.

Activities will include various professionally accepted teaching methodologies, which include lectures, class work and individual work. Safety regulations will be adhered to at all times.

3. The contractor will have the Lead Cosmetology duties and responsibilities with the maintaining of supplies and with inventories. The contractor will also be responsible for maintaining and compiling all required paperwork, Safety Data Sheets, and paperwork which will be completed for testing of inmate participants for certification in the program. The contractor will submit the monthly paperwork to the WV State Board of Barbers and Cosmetologists.

CONTRACTOR REQUIREMENTS

The contractor must hold and maintain a current Certification as an Instructor issued by the West Virginia State Board of Barbers and Cosmetologists. Teaching experience is preferred, although not required. (Contractor must provide documentation with offer.)

Contractor is required to provide a curriculum/course outline of class learning experiences. Completion criteria will follow established standards in this field. The contractor will coordinate learning opportunities with daily live work as much as possible.

The contractor is required to attend all training by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend institution meetings, staff recalls or Government training sessions for institution staff on contract time or as consideration of the contract. The contractor may attend team meetings, education departmental meetings or other meetings, relating to the services to be provided by the terms of the contract, to update staff on the progress of inmate students. All required training will be paid on a per session basis.

The contractor is also required to be registered in the System for Award Management (SAM) to be eligible for award. Instructions for registration with the SAM can be found @ www.sam.gov.

PLACE OF PERFORMANCE

The place of performance will be in the Education Department of FPC Alderson, Glen Ray Rd Box A, West Virginia 24910.

SCHEDULE

The contractor will conduct three (3), (8) hour sessions weekly, and one (1), (6) hour session weekly for a total of estimated 30 hours per week. A session is one (1) hour. The sessions will be held Monday through Friday. The contractor will work from 8:00 a.m. until 4:00 p.m for 3 days a week, and 8:00 a.m.

until 2:00 p.m. 1 day a week.

Any deviation from the work schedule must be approved in advance and mutually agreed upon between the contractor and the contracting office representative (COR) and with the Contracting Office being notified in writing. This contract cannot exceed estimated thirty (30) hours per week, regardless of schedule changes.

Supplies and Equipment:

All supplies and equipment will be provided by FPC Alderson. Selection of materials to be used will be subject to approval by the Supervisor of Education and will be purchased by Bureau of Prison’s staff. The contractor will control, supervise and be accountable for all government supplies and equipment to ensure that it is used only for the legitimate program purpose. All supplies, furniture and equipment http://www.sam.gov/ must comply with institution security requirements and be approved prior to placing in use by the contractor.

Classroom Management:

The contractor shall maintain and furnish, upon request, information and or data that is needed to comply with the education data system. Such information or data would include a classroom log, classroom enrollments, classroom completions and sensory inmate accountability data. The contractor shall provide data for activity reports and budget and funding reports as well.

The contractor will provide any information that is necessary for progress reports by the Unit team or information that may be necessary for audit purposes. The record keeping will be maintained by the contractor and submitted to the Supervisor of Education upon request for the purpose of monitoring the program. All activities involved in the program are to conform to the policies and procedures established by the Federal Bureau of Prisons.

Inmate Management:

The contractor will not be responsible for the management of inmates. The contractor will notify the Supervisor of Education or the COR, if problems or questions arise about inmates’ behavior or demeanor.

Institution Security:

The contractor will be cleared for work by standard Bureau of Prisons policy (noted below). The contractor agrees adhere to all regulations and guidelines prescribed by the institution for the safety and custody of inmates. The contractor shall attend an orientation program prior to assuming involvement. Reimbursement to the contractor for time spent in the institution orientation or other specific security related training will be allowed at the pro-rated session rate. An I.D. card will be issued for proper identification and must be worn at all times while on the institution grounds. The contractor will be required to sign in and out of the institution each work day for accountability.

a) Security clearances: The COR for this contract is responsible for conducting the appropriate vouchering, law enforcement checks and ensuring that fingerprinting is indirectly employed by the contractor that may need access inside the confines of the perimeter.

The Human Resources Department will establish a security file that will commence at the beginning of the contract and remain for the duration of the contract.

The following information will be maintained in this file: a) NCIC (National Crime Information Center Check); b)DOJ-99 (Name Check); c)FD-258 (Fingerprint Check) d)OPM-329 A (Authority for Release of Information); and e)Urinalysis These requirements are in accordance with BOP P.S. 3000.3.

Further requirements may be required if the contractor is working in a sensitive position. Primary concerns are the amount of contact that may occur between the contractor and the inmate population during the performance of this contract.

b) The contractor may not possess intoxicating beverages, drugs, weapons, etc., in any vehicle or upon their person while on the institution property. Any person suspected of utilizing intoxicating beverages, drugs, etc., during the performance of this contract will not be permitted on the premises of the institution.

Non-Personal Service Information:

This service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific task. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. The contractor shall attend training required by the Bureau of Prisons for contract workers and shall be compensated at the per session rate established by the schedule. The contractor will not be permitted to attend institution meetings, staff recalls or Government training for sessions for institution staff on contract time or as consideration of the contract.