Statement of Work for Annual Service Chiller 2020 Rev1 4-7-20.pdf

Statement of Work Chiller Plant Annual and Semi-annual Service

00851

NOAA/National Ocean Service (NOS), Hollings Marine Laboratory (HML), 331 Fort Johnson Rd., Charleston, SC 29412 has a requirement for annual and semi-annual preventative maintenance service to the five (5) HVAC Chiller Systems. During this inspection they will trouble shoot and repair or replace controls, and primary pumps as needed. In addition the contractor shall have the ability to receive and respond to emergency calls 24 hours a day, 365 days a year within 4 hours of the initial request.

OBJECTIVE

The objective is to ensure the Hollings Marine Lab (HML) H-Wing, NMR, and the F-section Chiller HVAC Systems remain fully functional and operating, with minimal failure, to support the critical operations of the Laboratory and Research. The HML has partners in various scientific fields, and require their research to be fully protected. A failure of chiller equipment could result in the loss of animal life and a scientist’s lifetime work, which could jeopardize the overall mission.

QUALIFICATIONS

• The contractor shall provide qualified, factory-trained technicians, who are experienced in providing maintenance and repair on the same or similar type equipment in the attached equipment list.

• The contractor shall provide maintenance in accordance with manufacture’s recommendations for semiannual and annual services and repair of the all chillers systems herein.

• The contractor shall provide proof that their technicians are manufacturer certified on Magnetic

Bearing YMC2 chillers in order to provide service on the two (2) York Chillers that are specified in the equipment list. (See attached.)

• The contractor shall possess a state of South Carolina HVAC certification or a transferrable state HVAC certification,

• The Contractor must possess at the time of proposal all applicable licenses as required under the laws of the State of South Carolina, the Federal Government, and local ordinances for the performance of work under this agreement.

SCOPE OF WORK

• The purpose of this contract is to provide annual Chiller Services for the HML Chiller Systems which includes preventative maintenance, inspection, and repair services. Detailed equipment information such as equipment model and serial numbers can be found on the equipment list attached.

• The contractor shall provide semi-annual inspections and annual preventative maintenance, along with calibration and adjustments to ensure the systems remain in good operating condition for peak effectiveness and efficiency.

• The contractor shall provide a yearly system performance report to the Contracting Officer’s Representative (COR) no later than 30 days after the annual shutdown services performed on the two

(2) York Chillers.

PREVENTATIVE MAINTENANCE AND INSPECTION

A. This preventative maintenance program shall include the following services:

1. The contractor shall furnish all parts, labor, tools, material, lubricants & fluids, filters, piping, electrical devices, travel expense, tools, test equipment, machinery and equipment necessary to complete all services specified within this statement of work.

2. The contractor shall perform two (2) semi-annual inspections per year on the two (2) York chillers to include one (1) annual preventative maintenance shutdown and disassemble inspection which shall be completed during the cool/cold months of October, November, December, or January, and one (1) operational inspection which shall be completed during the months of April, May, June as referenced Table 1 below.

3. All other equipment (to include the four remaining chillers (one (1) Liebert Chiller, (2) Air Cooled Scroll Chillers, and (1) AAON Chiller) shall receive two (2) semi-annual inspections, in which the first inspection shall be completed during the cool/cold months of October, November, December, or January. The second operational inspection shall be completed during the months of April, May, or June. See Table 1 below for reference.

4. The contractor shall perform vibration analysis and interpretation annually on all equipment on the equipment list.

5. The refrigerant monitor shall be calibrated to ensure proper operation, and the three (3) inline filters shall be replaced on an annual basis.

6. The contractor shall perform an annual high side leak tests on all chillers.

7. Clean the condenser tubes annually on all equipment to ensure the units maintain good heat transfer.

8. The contractor shall provide the COR with a report of all findings including any recommendations in a timely manner after each inspection or emergency service call.

9. Condenser pumps and chilled water pumps are to be inspected and serviced annually to include the inspection of motor shaft and pump shaft for alignment, the shaft guard is tight and any leaks on the mechanical pump seals.

10. Provide annual and semi-annual oil analysis on the two (2) York chillers.

11. Clean cooling tower fins to include hot and cold water basins once per year. Leak test and repair.

MECHANICAL:

1. Inspect gear box for leaks

2. Inspect drive and coupling for condition and security

3. Inspect fan assembly for condition, security and clearances

4. Lubricate motor bearings

5. Check gear box oil level.

6. In addition to the above scope of work, ensure that both York chillers are oil less.

TABLE 1

Equip Qty

Equipment Description

Service Qty.

Service Description Service Schedule

2 York YMC Model A Chiller #1 and #2

1 Semi-Annual Operational Inspection

Months of April, May or June

2 York YMC Model A Chiller #1 and #2

1 Annual Preventative Maintenance Shutdown Disassemble and Inspection

Months of Oct, Nov, Dec, or Jan

2 Air Cooled Scroll Chiller, 60 Ton

2 Semi-Annual Inspection First Inspection - Months of Oct, Nov, Dec, or Jan Second Inspection – Months of April, May, or June

1 Liebert Split Unit, 5 Ton Chiller

2 Semi-Annual Inspection First Inspection - Months of Oct, Nov, Dec, or Jan Second Inspection – Months of April, May, or June

1 AAON Package Unit, RM-010-3-BA Chiller

2 Semi-Annual Inspection First Inspection - Months of Oct, Nov, Dec, or Jan Second Inspection – Months of April, May, or June

3 Bell & Gosset Chiller Pump 1510-5E, 40hp

2 Semi-Annual Inspection First Inspection - Months of Oct, Nov, Dec, or Jan Second Inspection – Months of April, May, or June

3 Bell & Gosset Condenser Pump 1510-5 BC, 25hp

2 Semi-Annual Inspection First Inspection - Months of Oct, Nov, Dec, or Jan Second Inspection – Months of April, May, or June

2 Marley Cooling Towers NC 7202SS 25hp motors

2 Semi-Annual Inspection First Inspection - Months of Oct, Nov, Dec, or Jan Second Inspection – Months of April, May, or June

2 Dayton Chill Water Pump, 1EJT3, & 3KV803, 5hp

2 Semi-Annual Inspection First Inspection - Months of Oct, Nov, Dec, or Jan Second Inspection – Months of April, May, or June

2 Bell & Gosset Chill Water Pump BG80sc

2 Semi-Annual Inspection First Inspection - Months of Oct, Nov, Dec, or Jan Second Inspection – Months of April, May, or June

1 MSC Chill Guard RT Refrigerant Monitor

2 Semi-Annual Inspection to include Calibrate refrigerant monitor once annually to ensure proper operation, and replace three (3) inline filters.

First Inspection - Months of Oct, Nov, Dec, or Jan Second Inspection – Months of April, May, or June

EMERGENCY SERVICE

• The contractor shall be responsible for all unscheduled emergency service calls, and shall be on be on site to make repairs within two hours of being contacted. The contractor shall provide a toll free number to be answered 24 hours per day for emergency calls.

• The contractor shall call back to the HML COR or other within thirty (30) minutes of being notified of an emergency condition, and state the technician’s name and time of arrival at site to begin work.

The technician shall be required to check in and out with the COR for all unscheduled calls and to have their service ticket signed.

• A copy of the service ticket with the complete description of work performed shall be left for the COR at the service call desk after each visit.

If additional labor and/or materials are required to repair equipment that is not included within this statement of work, the contractor shall provide a quotation for the additional costs to the COR.

The contractor shall not render any additional work that is not included in this SOW without written authorization from a Contracting Officer.

GUARANTEE OF WORK

Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or material

DELIVERABLES

Item Item Description Qty. Due Date Deliver

To 1 Schedule annual service call with facilities engineer.

1 10 days prior to commencing work. COR

2 Perform annual preventative maintenance shutdown and inspection

1 During the months of October, November, December, or January

COR

3 Annual system performance report 1 NLT 30 days after the annual shutdown services (#2 above)

COR

4 Schedule semi-annual service call with facilities engineer.

1 10 days prior to commencing work. COR

5 Perform semi-annual inspection and servicing

1 Between months of April, May, or June

COR

6 Call-back within 30 minutes of emergency notification

1 30 minutes from the initial call placed to the contractor by the Government.

COR

7 Emergency Service being rendered within 2 hours of the emergency notification

1 2 hours from the initial emergency call to the contractor

COR

8 Service ticket with complete list of work performed and recommendations

1 Before leaving the facility after rendering semiannual inspections or emergency services calls

COR

POINT OF CONTACT

COR and Facility Site Representative Martin E. Burnett

(843) 460-9929 (office)

(843) 610-1009 (Cell) martin.burnett@noaa.gov