STATEMENT OF WORK - FIRE EXTINGUISHER MAINT INSPECT TEST.pdf

STATEMENT OF WORK (SOW)

FOR

INSPECTION, MAINTENANCE & HYDROSTATIC TESTING OF FIRE EXTINGUISHERS (BPA)

Volk Field Air National Guard Base Camp Douglas, WI 54618

SECTION I - DESCRIPTION OF SERVICES

1. Scope: The Contractor shall provide all tools, materials, equipment, transportation, personnel, supervision and all other items necessary to perform fire extinguisher inspection, testing, recharging, maintenance and hydrostatic testing services as stated within the attached Statement of Work (SOW). Items shall be picked up from and returned to Volk Field Air National Guard Base (ANGB), Camp Douglas, WI 54618. Fire Extinguisher inspection, maintenance and hydrostatic testing shall take place at the vendor’s place of business. All work shall be completed in accordance with the manufacturer’s recommendations and specifications for each type of fire extinguisher.

This Blanket Purchase Agreement (BPA) is planned as a multi-functional services agreement where the government issues individual call orders for comprehensive inspection, maintenance and testing services – where the BPA contractor pick-ups, inspects, tests, performs maintenance, and returns all serviced fire extinguishers as specified in each call.

Individual BPA calls include – but are not limited to – 5 lb., 10 lb., 20lb., Water, Kitchen, Class D, and 150 lb. HALON Fire Extinguishers. For each individual call, the Contractor shall provide a detailed summary report of all inspected, repaired and/or tested extinguishers to include quantities.

2. Background: Volk Field ANGB requires functional fire extinguishers for use at the installation. Historically, the Government procured these services through a combination of Government Purchase Card (GPC) purchases, standalone contracts, and BPA’s. The Government has recognized that the requirement for fire extinguisher inspection, maintenance and hydrostatic testing would be better served under one single BPA.

3. Requirement: The contractor shall provide:

3.1. Fire Extinguisher Inspection and Maintenance.

3.1.1. Fire extinguishers must be disassembled and inspected for damage.

3.1.2. The fire extinguisher “O” ring, valve stems, and any additional gaskets shall be replaced and the extinguisher shall be recharged.

3.1.2.1. NOTE: The contractor shall provide parts that are in new condition only, reconditioned or refurbished parts are not acceptable to repair fire extinguishers.

3.1.3. Extinguisher maintenance shall be recorded on a metallic label and attached to each fire extinguisher that indicates the month and year the maintenance was performed.

3.1.4. The contractor shall replace extinguisher identification labels, classification symbols, product inspection stickers/ plates/ decals and or other required information labeling in the originals are damaged or missing.

3.1.4.1. Old maintenance labels shall be removed at the time any new label is affixed to the extinguisher.

3.2. Hydrostatic Testing

3.2.1. The fire extinguisher is to be emptied, disassembled, and inspected for damage.

3.2.2. The cylinder shall be tested for defects.

3.2.2.1. If the cylinder passes, it shall be recharged with new chemical and returned to the Volk Field Fire Department.

3.2.2.2. If the cylinder fails, it shall be returned to the Volk Field Fire Department with the corresponding test results paperwork.

3.2.3. High pressure cylinders that pass the hydrostatic test must have a metallic label attached with the tester’s identification number and the month and year of the test.

3.2.4. Low pressure cylinders that pass the hydrostatic test must have the test information recorded on a metallic label affixed to each extinguisher that indicates the month and year the test was performed, with the name or initials or name of the person and the company they represent.

3.2.5. The contractor shall replace extinguisher identification labels, classification symbols, product inspection stickers/ plates/ decals and or other required information labeling in the originals are damaged or missing.

3.2.5.1. Old maintenance labels shall be removed at the time any new label is affixed to the extinguisher.

3.3. Inspection, maintenance, and Testing Standards

3.3.1. All inspection, maintenance, and testing shall be in accordance with manufacturer specifications and meet NFPA 10, 49 CFR 180.205 and DOT SP-10915 or TC SU 5134.

3.4. Estimated fire extinguisher inventory to be maintained

FIRE EXTINGUISHER SIZE QUANTITY

5 Lb. 400 10 Lb. 400 20 Lb. 150 Water 20

Kitchen 5 Class D 5

150 Lb. Halon 50

***Extinguisher quantities listed above does NOT guarantee BPA calls will be made to maintain the total quantity of fire extinguishers during the BPA period of performance.

3.5. Warranty

3.5.1. All extinguishers shall have a parts and labor warranty for 180 days after completion.

3.6. Forms

3.6.1. The contractor shall provide a written certification/ summary report documenting all inspection, maintenance, and testing results as well as the operational condition of each extinguisher to the Government upon the time of delivery.

Summary reports shall be in the contractor’s standard commercial format.

4. Ordering Procedures:

4.1. Service Calls: [Ref. FAR 13.303-2(c)(2)], The BPA contractor will have numerous individual calls below the simplified acquisition threshold (SAT). The Volk Field Contracting Officer will notify the contractor of new calls.

4.2. Special Provisions: The Contractor’s pricing schedule (published unit-priced line items) shall be used to establish BPA pricing.

4.3. Blanket Purchase Agreement Service Calls:

4.3.1. Call Issuance: The Government intends to issue calls to the Contractor on an as needed basis. Each call will designate the line items, quantities and period of performance for the call.

4.4. Government Surveillance: The Government will perform inspections during the performance of the call. Work performance will be measured against the standards in this SOW.

SECTION II - GOVERNMENT FURNISHED PROPERTY AND SERVICES

5. Government Furnished Property/Services:

5.1. Government Property: The Government will not provide any Government Furnished Property for this agreement.

SECTION III - GENERAL INFORMATION

6. General Information

6.1. Contract Manager: The Contractor shall assign a dedicated contract manager who shall be responsible for the performance of the work. The name of this person and alternate(s) – who act on behalf of the contract manager when he or she is absent – shall be designated in writing to the CO prior to performance. The contract manager and alternate must be able to converse in English, both orally and in writing.

6.2. Contractor Vehicles: The Contractor shall provide and maintain vehicles for transportation to meet the requirements of this contract. All vehicles used in the performance of this contract shall have the company name prominently displayed on the vehicle and be maintained to present a clean, neat, and professional appearance at all times.

6.3. Performance of Services during Crisis: Fire Extinguisher inspection, maintenance, and testing services at Volk Field ANGB are not considered mission essential and only limited service will continue in the event of crisis – whether declared by the National Command Authority, under provisions of DoDI 3020.37, or otherwise. Contractor employees, with approved background checks, may be allowed unescorted access to the base for performance of work in Force Protection Conditions except “Delta”. The KO or authorized representative will notify the Contractor of a “Delta” condition as soon as possible after security procedures have been implemented.

6.4. Holidays: The Contractor is not required to provide services on the following holidays: New Year’s Day, Martin Luther

King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

6.5. Contractor Manpower Reporting

6.5.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this BPA for the National Guard Bureau via a secure data collection site.

6.5.2. The contractor shall completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs shall be for labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

APPENDIX 1: SECURITY

1. Scope: These standards apply to all agreements at Volk Field ANGB.

2. Compliance with Laws and Regulations: The Contractor shall comply, and ensure that all subcontractor(s) comply, with all applicable federal, State, and local laws, regulations, ordinances and standards related to safety and security matters at Volk Field ANGB. The Contractor shall further comply with security regulations imposed by the Installation Commander, including any necessary security clearances.

3. Contractor/Employee Base Pass and Registration:

3.1.1. Security Requirements.

3.1.1.1. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

3.1.1.2. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.