Statement of Work - Final.pdf

Statement of Work

I. SCOPE OF WORK:

The Pennsylvania Department of Corrections, CI Fayette, requires the purchase, delivery and installation of a license plate blanking line.

Delivery will be made to the CI warehouse at SCI Fayette located at 50 Overlook Drive, LaBelle, PA 15450.

All bids must be submitted electronically.

II. ISSUIING OFFICER

Questions regarding the bidding or contracting procedures should be directed towards Amanda Wasko at amawasko@pa.gov.

An optional site visit inspection will be held on June 2nd at 9 am. Prospective bidders must email Jake Laskody (jlaskody@pa.gov) the completed Clearance Check Request Form no later than May 19th. More information about the Pennsylvania DOC clearance certificate process can be found at https://www.cor.pa.gov/Facilities/Pages/Clearance-Reguest.aspx. Questions must be submitted electronically to amawasko@pa.gov for this event. Any discussions or questions raised on site visits are not officially binding unless submitted to amawasko@pa.gov and responded to by the Commonwealth on eMarketplace.

III. CONTRACT REQUIREMENTS

The contractor shall provide:

• Blanking Line

• Delivery

• Installation/Startup

• Maintenance Contract

The blanking line must meet the following specifications:

• Horizontal aluminum decoiler. Able to support 2 rolls of aluminum coil (minimum of 4,000 lbs.)

• Metal straightener – Must accommodate 7 1/8” up to 12 1/8” wide material x .028 thick.

• Aluminum heating unit – Must heat aluminum to minimum of 80 degrees F.

• Sheeting applicator – Must be able to apply 7 1/8” up to 12 1/8” wide reflective sheeting. Needs to include automatic stretch control.

mailto:amawasko@pa.gov mailto:jlaskody@pa.gov https://www.cor.pa.gov/Facilities/Pages/Clearance-Reguest.aspx mailto:amawasko@pa.gov mailto:amawasko@pa.gov

• Mechanical blanking press – Needs to be capable of high-volume production. Must include 2 sets of blanking dies with slug collector. Electrical requirements are 480-volt 3 phase.

• Qty (2) 12 1/8’ blanking die set.

• Qty (2) 7 1/8” blanking die set.

Bidders must upload a complete identification in its Bid of the product it is offering by trade name, brand and/or model number as well as any descriptive literature.

Any uploaded documents are for informational purposes only. The DOC will not agree to alternate payment terms or additional terms and conditions included in any informational documentation beyond those listed in Attachment B – Terms and Conditions.

For delivery, the contractor shall provide all rigging or other services as required to off load, spot and secure the equipment in the appropriate location. The machine shall by in a “ready-to-run” state. All delivery and freight charges must be included within the quoted price for the delivery line item. The facility has a loading dock.

Start-up costs include equipment startup, installation, testing and training for 12 people. CI Fayette shall provide all electrical connections.

The maintenance and support contract will cover one year. CI Fayette may renew the maintenance and support contract in one-year increments for a total of five years. Pricing of the maintenance contract will remain firm across the initial year and the four optional renewal years. The maintenance and support contract includes, but is not limited to, yearly preventative maintenance visits, remote diagnostics and on-site emergency services.

IV. CONTRACTOR REQUIREMENTS

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they follow all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protections and Investment Certification Form (BOP-2201) and the completed form must be submitted with the bid, proposal or quote.

All vendors or their subcontractors, who utilize regular delivery transportation, will have to submit clearance checks through the Original Vendor, for all drivers (regardless if delivery is inside or outside the fence). Common carriers will not be required to render clearance checks, however are subject to search and escort procedures. ALL CARRIERS reporting to the outside warehouse must secure their vehicles (windows closed and doors Locked) sign in at the warehouse and wait for further directions / instructions from the Correctional Staff. Delivery Truck must leave the institution empty

V. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected.

VI. BID Results

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the day after the bid opening, on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us/).

Tabulations are for information only and do not constitute actual award or execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

http://www.emarketplace.state.pa.us/