Statement of Work Final.docx

Statement of Work (SOW) for Hull and Deck Machinery System Support

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 433, which is responsible for Launch and Recovery Handling Systems and Crane Systems.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

1.1 BACKGROUND

The Launch, Recovery, Handling and Hydraulics Branch (Code 433), Hull & Deck Machinery Systems Division (Code 43) of the Naval Surface Warfare Center, Philadelphia Division (NSWCPD), provides various services to support in service launch and recovery, stern ramp, stern door, anchor windlass, and topside crane systems. Launch and recovery systems include mission boat davits, rescue boat davits, stern vehicle launch and recovery systems, and top side cranes. Deck machinery systems in support or in conjunction with these launch and recovery systems include stern doors, stern ramps and anchor windlass systems. Trident Maritime Systems (TMS) is the original designer, developer and manufacturer of many of these Hull and Deck Machinery Systems. These systems frequently require Original Engineering Manufacturer (OEM) support and knowledge to assist with fleet upgrades, modifications, technology improvement related tasks, repairs, and maintenance.

1.2 SCOPE OF WORK

The Contractor shall provide engineering and technical services required for the support of hull and deck machinery on U.S. Navy ships. Hull and Deck machinery systems include vehicle launch and recovery systems, specifically for rescue boats, mission boats, and unmanned underwater and surface vehicles. Additional machinery systems in support of the fleet mission capabilities include stern ramps, stern doors and gates, anchoring, mooring, towing systems, cranes, lift platforms, and platform lifts. TMS shall support these systems in a variety of in-service tasks including shipboard system assessments, troubleshooting and repairs, corrective and preventative maintenance, training, installation, engineering modifications and upgrades, and improvement of system reliability.

Work will include travel to various CONUS and OCONUS locations to assess, repair, and participate in work at the contractor’s facilities and in collaboration with the engineering NAVSEA community to provide engineering technical assistance and feedback on TMS proprietary systems. As the original equipment manufacturer, TMS possesses proprietary system engineering knowledge that will play a key role in repairing, upgrading, maintaining, and understanding all aspects of these hull and deck machinery systems.

2.0 APPLICABLE DOCUMENTS

· Navy Issuances https://www.secnav.navy.mil/doni/default.aspx

· DOD Issuances https://www.defense.gov/Resources/Forms-Directives-Instructions/

· NAVSEAINST Library https://www.navsea.navy.mil/Resources/Instructions/

The Contractor shall reference and utilize the latest version available when performing tasks within this SOW.

3.0. REQUIREMENTS

3.1 Surface Ship Design Improvement, Engineering, Logistics, Testing and Installation support

3.1.1 The contractor shall provide technical assistance in support of hull and deck machinery system installations. This includes the accomplishment of light off and check off duties associated with system start up. Technical guidance shall also be required for proper component installation and alignment. This also shall require inspection and inventory of delivered systems.(CDRL A034)

3.1.2 The contractor shall provide classroom and/or onboard operational and maintenance training. Training may be required onsite or at Contractor facilities. Training requirements shall require contractor to provide training materials including, but not limited to; training handbooks in paper or digital format, presentations suitable for use with classroom viewing equipment, applicable technical documents, special tools, and student test/evaluation documents (CDRL A004).

3.1.3 Provide technical documentation, such as drawings, test and inspection procedures, technical manuals, as well as revisions/changes to technical documentation as required to support repair tasks, design changes, equipment installations, obsolete component replacement, and other changes to system configurations. (CDRL A005 or B001)

3.1.4 The contractor shall provide engineering, design and technical support for upgrades, identification of replacement for obsolete components, and system certifications (CDRL A005 or B001). System certifications may include operational and weight testing.

3.1.5 The contractor shall perform repairs to and/or overhauls on shipboard installed hull and deck machinery systems. Repairs shall be of an emergent nature and shall require dispatch of a technical representative on short notice. This will require a confidential clearance to gain access to the ship in the event the ship is underway. Overhauls may be onsite and require the assistance of local labor not contracted by TMS. Overhauls shall also be required on equipment shipped to contractor facilities for refurbishment (CDRL A006).

3.1.6 The contractor shall perform corrective or preventative maintenance and system material condition assessments. This will require a confidential clearance to gain access to the ship in the event the ship is underway. Maintenance evolutions may be conducted by the contractor representative or include assistance from local labor under contractor guidance. Material condition assessments shall consist of static assessment as well as operational assessment of the hull or deck machinery system (CDRL A006).

3.1.7 The contractor shall perform troubleshooting to diagnose, isolate and correct problems and provide recommendations on problem resolution and prevention. This will require a confidential clearance to gain access to the ship in the event the ship is underway. This requirement may require onsite assistance or if possible, distance support may suffice for this effort depending on the problem and depth of complexity (CDRL A006).

3.1.8 The contractor shall provide repair parts as required to support repair and technical efforts. Repair parts may include but not be limited to; wear parts (filters, brakes, etc.), replacements for failed components, hardware, parts for preventative maintenance, broken parts, system fluids, and replacements for obsolete components.

3.1.9 The contractor shall provide support for hull and deck machinery system subcomponents including subcontracting such as Baldor, Stearns, Cutler-Hammer, Cone Drive, and Rockwell Automation for various subcomponents of the system such as Programmable Logic Controllers (PLCs), Motors, Drives, etc. The contractor should include the subcomponent/ part OEMs as necessary to support engineering efforts related to this contract work.

3.1.10 The contractor shall provide technical assistance in support for reliability improvements of hull and deck machinery systems. This includes, but is not limited to, the accomplishment of failure analysis, root cause analysis, maintenance task analysis, maintenance procedure development, overhaul procedure development, troubleshooting procedure development, provisioning updates including engineering data for provisioning, repair procedure development, design improvement and other tasks to improve the reliability and supportability of the systems. (CDRL A005, A006, A022, A026, A027, A028, A029, A030, A031 and B001)

3.1.11 The contract shall develop software to improve functionality and address discrepancies and defects identified in legacy software. Software will be developed in accordance with IEEE 12207 Systems and software engineering – Software life cycle processes and MIL-STD-882 – Department of Defense Standard Practice System Safety. (CDRL A010, A011, A012, A013, A014, A015, A016, A017, A018, A019, A020 and A021).

3.1.12 The contractor shall provide up to two (2) Lead Screw Assemblies, in accordance with Lake Shore Systems Drawing F059063 (latest revision), as needed to support repair/replacement of the Platform Lift’s drive system.

3.1.15 Special Tools: Specialized tooling and measurement equipment may be required for Platform Lift drive system alignment. The contractor shall provide special tools and equipment as necessary to support repairs.

i. San Diego, CA

ii. Singapore, SG

3.2 Slewing Arm Davit Manufacturing, Testing, and Installation

3.2.1 The contractor shall provide up to one (1) Slewing Arm Davits in accordance with Lake Shore Systems Drawing P000499 F. Davits shall be subject to testing at the vendor facility to demonstrate its ability to meet the design performance requirements. Contractor will inform the government 14 days prior to testing to allow time for travel arrangements to be made so that a government representative can witness the testing.

3.2.2 The davit shall be operated at a maximum operation speed with no load through complete cycles for a period of 30 minutes. No malfunctions or abnormal heating of any components shall occur. If the test is interrupted by a malfunction, testing shall restart and be conducted for the full 30 minute period.

3.2.3 The davit, including hoist hook, wire rope, and winch system, shall withstand a static load test of 200 percent of the rated load for a period of 10 minutes. No permanent deformation shall occur.

3.2.4 The davit shall be dynamically tested with 125 percent of rated load at no rated speeds through 4 complete cycles to and from stowage. No adjustments to system overloads or relief valves are permitted to pass the dynamic load tests.

3.2.5 The davit shall be tested with the rated load through 24 complete cycles at max operating speeds to and from the stowage. This test shall be separated into segments of 2 continuous launch and recovery cycles with adequate time in between segments for system cooling. If the test is interrupted by a malfunction, testing shall restart and continue for 4 full cycles.

3.2.6 The davit shall be subjected to a horizontal test load of 10% of the davit’s rated load. Test load shall be applied to the extreme outboard end of the davit arm and at a right angle to the davit arm. The load shall be held for 10 minutes. During this period the davit arm shall remain stationary, and no permanent deformation shall occur.

3.2.7 Safety interlocks shall all be demonstrated during factory testing.

3.2.8 Emergency operational modes of the davit shall be demonstrated during factory testing. Switching from normal mode to emergency mode and back to normal mode with suspended load shall be demonstrated. No situation shall be allowed that would cause load to drop.

3.2.9 Pass/Fail Criteria - During FAT, if any section of the test plan does not meet the specified requirements of this specification, the Government will determine that the unit failed to meet FAT criteria.

3.2.10 Spare Parts: Vendor shall provide installation check out replacement spares and on board spare parts listed in Reference 2.17. These items shall be provided and shipped with each unit purchased.

3.2.11 Special tools, computer software and cables. Any special tools, computer diagnostic software and interface connecting cables shall be provided with each unit purchased. Special tools may include gauges for sensor installation and adjustment, brake adjustment etc.

3.2.12 Davit and other equipment will be packaged to prevent damage and exposure to outside weather elements during shipment. Preservation, packing, labeling, and marking shall be as specified in the contract or order.

3.2.13 Shipping of davit unit and spares. Contractor will be responsible for shipping of material to one of the following locations:

Norfolk, VA San Diego, CA

3.2.14 Davit unit installation and setup. Contractor representatives will provide support to the davit installing activity for each davit unit. Support will include, but may not be limited to:

3.2.14.1 On-site verification of davit installation (structural, electrical, and hydraulic) prior to initial energizing of the davit system.

3.2.14.2 On-site assistance of any required start-up procedures or tests (i.e. filling gear cases and HPU sumps, set-up/calibration of davit controls, settings and limits.

3.2.15 Contractor Training: Contractor representative present for initial davit shipboard testing and subsequent crew operational and maintenance training. Testing and subsequent crew training will be approximately 5 days and the contractor representative will perform the crew training.

3.2.16 The Contractor shall provide labor for removal and crating of specific components from the SLADs currently in storage and no longer slated for installation. Work will include disposal of the leftover material (ie. Davit arm, pedestal, gear cases, etc). Contractor shall provide crates/shipping containers and shipment of parts to NAVSUP, specific address to be provided by TPOC. VFDs will be shipped to alternate government site to be provided by TPOC.

3.3 Commonality of Systems, Subsystems, and Components

3.3.1 In line with C-211-H019 Commonality and Standardization (NAVSEA), contractors are directed to develop and implement a Commonality and Standardization Plan. When selecting equipment/components, the Contractor shall utilize NAVSEA Enterprise Commonality Virtual Shelf (VS) (https://www.pdrep.csd.disa.mil/default.htm) before other tools.

3.4 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.4.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

3.5 Program Management Support Services (CDRL A001, A002, A003, A008, A024, A025)

4.0 DATA REQUIREMENTS

4.1 Contract Status Report (CDRL A001)

4.2 Travel/Trip Report (CDRL A002)

4.3 Contractor Personnel Roster (CDRL A003)

4.4 Training Materials (CDRL A004)

4.5 Scientific, Engineering and Technical Report (CDRL A005)

4.6 Condition Found Report (CDRL A006)

4.7 Government Property Monthly Inventory Report (CDRL A008)

4.8 Government Property Final Inventory Report (CDRL A009)

4.9 Software Product Specification (SPS) (CDRL A010)

4.10 Software Requirements Specification (SRS) (CDRL A011)

4.11 Software Design Description (SDD) (CDRL A012)

4.12 Interface Design Description (IDD) (CDRL A013)

4.13 Database Design Description (CDRL A014)

4.14 Software Development Plan (SDP) (CDRL A015)

4.15 Software Version Description (SVD) (CDRL A016)

4.16 Software Transition Plan (STP) (CDRL A017)

4.17 Software Test Plan (STP) (CDRL A018)

4.18 Software Test Description (STD) (CDRL A019)

4.19 Software Test Report (STR) (CDRL A020)

4.20 System Deficiency Report (SDR) Data (CDRL A021)

4.21 Contractor Financial Report (CDRL A024)

4.22 Contractor Spend and Expenditure Plan (CDRL A025)

4.23 Provisioning Technical Documentation (PTD) Report (CDRL A026)

4.24 Engineering Data for Provisioning (EDFP) (CDRL A027)

4.25 Parts List (Provisioning Parts List) (CDRL A028)

4.26 OEM Technical Data Package (CDRL A029)

4.27 Test Procedure (CDRL A030)

4.28 Equipment Validation Report (CDRL A031)

4.29 Lessons Learned Report (CDRL A032)

4.30 Technical Representative Certification (CDRL A034)

4.31 Schedule Deviation Notification and Corrective Action Plan (CDRL A035)

4.32 Technical Data Package (CDRL B001)

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING. The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.1.1 In accordance with the National Industrial Security Program Operating Manual (NISPOM) (DoDM 5220.22), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 by the Vetting Risk Operations Center (VROC). An interim clearance is granted by VROC and recorded in the Defense Information System for Security (DISS). An open or closed investigation with a favorable adjudication is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility, have made an unfavorable determination access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance is acceptable for a CAC. Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 ON SITE WORK. Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.2.1 In accordance with NSWCPD security protocol, contractor employees who hold dual citizenship will not be granted security clearance to our facilities.

5.3 DD254 REQUIREMENT. This effort may require access to classified information up to the Confidential level. No classified data will be generated or stored by the Contractor. The Contractor is required to have and maintain a Confidential clearance. The requirements of the attached DD Form 254 apply.

5.3.1 The contractor is required to maintain a Facility Security Clearance (FCL) in accordance with the DD254 to perform certain work under the contract. Although it is not required at time of award, it shall be obtained within 120 after award. Otherwise, the government will have no obligation to continue ordering work under the contract and may not exercise any of the available options.

5.3.2 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (DoDM 5220.22), and (3) assure compliance with any written instructions from the NSWCPD, Security Office, Code 105.

5.3.3 The contractor shall forward signed copies of DD254s provided to subcontractors to the Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

5.3.4 The contractor shall direct the subcontractor to obtain approval, through the prime Contractor, for the public release of information received or generated by the sub through the prime Contractor.

5.3.5 The contractor shall submit the subcontractor request for public release through the technical point of contact identified on the DD 254.

5.3.6 All contractor personnel accessing classified information or material associated with and/or performing work relative to the resultant contract must be United States citizens and shall have and maintain at a minimum a final CONFIDENTIAL security clearance at time of contract award.

Additional information related to the facility clearance process can be obtained by visiting www.dss.mil or http://www.dss.mil/isec/pcl_index.htm.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA.

When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

6.0 PLACE OF PERFORMANCE

6.1 Performance will occur primarily at the contractor’s facility (80%) or at specific government sites (20%) listed below.

Philadelphia Naval Shipyard Navy Base San Diego Naval Station Mayport Norfolk Naval Shipyard Naval Amphibious Base Little Creek Naval Support Activity Bahrain U.S. Fleet Activities Sasebo, Japan Changi Navy Base, Singapore Pearl Harbor Naval Base Naval Surface Warfare Center Panama City

6.1.1 The specific location(s) will be provided at time of award of the TO. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Contracting Officer Representative (COR) no later than three business days after the date of award.

7.0 TRAVEL

7.1 The Contractor may be required to travel from the primary performance location when supporting this requirement. The estimated number of trips is 215 for the entire period of performance.

The contractor shall be required to travel CONUS (any state in USA) and OCONUS (primarily Japan, Singapore, or Guam) to accomplish the tasks contained in this contract. Travel in support of this requirement is anticipated to include, but may not be limited to, the following locations:

7.2 The number of times the Contractor may be required to travel to each location cited above may vary as program requirements dictate, provided that the total estimated travel cost is not exceeded. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. All travel shall be approved before travel occurs. Approval may be via email by the Contracting Officer (PCO) or the fully executed Task Order (TO) signed by the PCO.

7.2.1 In accordance with the TO, before initiating any travel the Contractor(s) shall submit a detailed and fully-burdened estimate that includes the number of employees traveling, their expected travel costs for airfare, lodging, per diem, rental car, taxi/mileage and any other costs or actions requiring approval. The travel estimate shall be submitted to the Contracting Officer's Representative (COR) and Contract Specialist. Actuals cost, resulting from the performance of travel requirements, shall be reported as part of the Contractor's monthly status report. The reportable cost shall also be traceable to the Contractor's invoice.

7.3 All travel shall be conducted in accordance with FAR 31.205-46, Travel Costs, and B-231-H001 Travel Cost (NAVSEA) and shall be pre-approved by the COR (CDRL A002).

7.4 Travel Costs

7.4.1 The current “maximum per diem” rates are set forth in the (i) Federal Travel Regulations for travel in the Continental United States; (ii) Joint Travel Regulations for Overseas Non-Foreign areas (e.g., Alaska, Hawaii, Guam, Puerto Rico, etc.); and (ii) Department of State (DOS) prescribed rates for foreign overseas locations.

8.0 GOVERNMENT FURNISHED PROPERTY

GFP may be required at the Task Order level for completion of tasks under this SOW. All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks under this task order. Accountability for Government Property under this task order shall be managed in accordance with FAR Part 45 and DFARS Part 245 as well as the Government Property clauses in the Task Order whether acquired by the prime or subcontractors (Contractor Acquired Property), provided by the Government, or received directly from another commercial source as a deliverable from a Government issued contract. (CDRL A008, A009)

Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

· DODI 4161.02, Accountability & Management of Government Contract Property

· DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition

· DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property

· OPNAVINST 4440.26B, Operating Materials & Supplies and Government Furnished Material Management

· SECNAVINST 5200.43A, Property Management

8.1 Reporting

The Contractor shall perform reporting functions and actions to maintain an accurate accounting of property. Receipt Reporting: DFARS 252.211-7007 requires the Contractor to report receipt of all GFP using the PIEE GFP Module.

8.2 Shipping Notification

FAR 52.245-1 requires the Contractor to report when GFP is returned to the Government, and the DoD Vendor Guide requires this notification be provided by posting electronic shipping notification to the PIEE GFP Module.

8.3 Inventory Reporting

FAR 52.245-1 requires the Contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” SECNAVINST 5200.43A requires on-hand inventory count reports to support property type specific inventory requirements as set forth in their respective governing instructions. This report is to be delivered according to Exhibit X, Government Property Inventory Report. The Contractor shall provide support within a reasonable time after the Government’s written request to support any Government audit in which GFP, or its related documentation, is requested as part of normal audit processes.

8.4 Lost, Damaged or Stolen GFP Reporting

FAR clause 52.245-1 requires the Contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7002, further requires the Contractor to report lost, damaged or stolen Government property using the Property Loss functionality within the PIEE GFP Module. The Contractor shall support the Government’s process to assign liability and document loss in support of lost, damaged or stolen GFP.

8.5 Excess Property Reporting: SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned soon as the excess is identified without waiting for formal contract closeout processing.

Recovering excess property from the Contractor via the Plant Clearance Automated Reutilization Screening System (PCARSS) as soon as possible ensures the property is available to fill other requirements and can potentially reduce the administrative costs of the contract.

8.6 Property Disposition

Government Property Distribution shall be in line with FAR 52.245-1(j). The contractor shall provide a written notice to the Contracting Officer when property held under this contract has not been used in 100 calendar days. All General Equipment/assets provided as GFP shall be returned to the Government for disposition at the completion of its use unless otherwise directed in writing by the Contacting Officer and the Accountable Property Officer.

8.6.1 Property Disposition Instructions - N/A

8.6.2 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document” - N/A

8.7 Contract Closeout Reporting: DFARS clause 252.245-7004 directs the Contractor to provide an inventory schedule using the PCARSS system at contract end to begin the disposition and disposal process. Reports generated by PCARSS and delivered to the Government must be used to update the APSR to ensure accountability of GFP returned or disposed of by the Contractor is maintained.

Government Furnished Materials Reporting: The Contractor shall provide a report for all materials procured and/or furnished. The report shall include the fields required by the GFM module of the PIEE system IAW DFARS 252.211-7007 and PGI 245.103-72 for the purpose of accountability.

9.0 GOVERNMENT FURNISHED INFORMATION

9.2 The specific documents above will be provided by the Government upon request.

10.0 PURCHASES

10.1 Only items directly used and incidental to the services for this Contract and for work within the scope of the Performance Work Statement, shall be purchased under the Other Direct Cost (ODC) line items. Purchases of an individual item that is valued above $10,000 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the Contracting Officer's Representative (COR) it shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing. Provide copies of price estimates from at least 2 vendors.

10.2 Information Technology (IT) equipment, or services must be approved by the proper approval authority. All IT requirements, regardless of dollar amount, submitted under this Contract shall be submitted to the PCO for review and approval prior to purchase. The definition of information technology is identical to that of the Clinger-Cohen Act, that is, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

11.0 COUNTERFEIT MATERIAL PREVENTION

11.1 Electronic End-Items

11.1.1 Counterfeit Parts and Materials Planning

The contractor planning shall document procedures and processes to minimize the risk of procuring and/or using counterfeit parts and materials, and their process for detecting counterfeit materiel in the event it is procured. This requirement applies to both new/modified and existing mission and safety critical hardware. SAE AS5553 contains information regarding the detection, avoidance, and mitigation of counterfeit electronic components, and may be used as a reference document for the development of the plan.

11.1.2 Counterfeit Parts and Materials System

The Contractor’s counterfeit electronic part avoidance and detection process shall implement policies and procedures that address:

• The training of personnel

• The inspection and testing of electronic parts

• Processes to abolish counterfeit parts proliferation

• Mechanisms to enable traceability of parts to suppliers

• Use and qualification of low risk suppliers

• The reporting and quarantining of counterfeit electronic parts and suspect counterfeit electronic parts

• Methodologies to identify suspect counterfeit parts and to rapidly determine if a suspect counterfeit part is, in fact, counterfeit

• The design, operation, and maintenance of systems to detect and avoid counterfeit electronic parts and suspect counterfeit electronic parts

• The flow down of counterfeit avoidance and detection requirements to subcontractors

11.2 Non-Electronic Materials

11.2.1 Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high risk materiel shall implement a risk mitigation process as follows:

11.2.1.1 If the materiel is currently in production or currently available, materiel shall be obtained only from authorized suppliers

11.2.1.2 If the materiel is not in production or currently available from authorized suppliers, materiel shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria

11.2.1.3 Contractor shall notify the contracting officer when critical or high risk materiel cannot be obtained from an authorized supplier;

11.2.1.4 Contractor shall take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier

11.2.1.5 Contractor shall report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

12.0 PERSONNEL

12.1 Personnel Requirements. All persons proposed in key and non-key labor categories shall, at the time of proposal submission be U.S. citizens and meet

12.2 Clause 52.222-2 "Payment for Overtime Premiums" will provide for the total approved dollar amount of overtime premium or will state “zero” if not approved. If overtime premium has not been approved under this contract in accordance with Clause 52.222-2, overtime effort to be performed shall be requested from the Contracting Officer prior to performance of premium overtime. For overtime premium costs to be allowable costs; the Contracting Officer is required to approve the performance of overtime prior to the actual performance of overtime. The dollar amount in FAR 52.222-2 shall equal overtime premium negotiated between the Government and the prime contractor. This overtime premium amount shall equal the prime contractor's unburdened premium OT labor costs plus the subcontractors' fully-burdened premium OT labor costs.

12.3 The…