Statement of Work EOC BLDG 28_USAG-Poland.docx

Project # MWR-23-026 Renovate BLDG 5250

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON POLAND

DIRECTORATE OF PUBLIC WORKS

UNIT 28736

APO AE 09177

Project No. WR# EMS.PN001.4.F 7 September 2024

SPECIFICATION

Building 28, 1st & 3rd Floor Renovations

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GENERAL DESCRIPTION

The purpose of this project is to renovate several rooms on the 1st and 3rd floors of building 28 to expand the rooms for other purposes. Scope includes, but is not limited to, the repair by replacement of the following systems: interior painting, exterior painting, flooring, mechanical heating/cooling systems, electrical distribution, lighting, exterior doors, and interior doors.

The subject of this Project is expansion of the existing conference room 136 to fit a much larger conference space 30+ person plus telecommunication equipment. The work shall include removal of a wall between rooms 135/136 as shown in red in the graphic below and one (1) door shall be removed entering 136. A 2 inch or lower, Low Profile Raised Access Floor with designed covered floor plus some consequential electrical and HVAC changes to accommodate the renovated space.

The construction effort will consist of the removal of two walls on the third floor of Building 28 at Camp Kościuszko, Poznan, Poland. The walls to be removed are located between rooms 319/320 partial wall removal room 318/319 with the wall being boxed off at the entrance.as shown in red in the graphic below. The construction effort also includes the patching, painting, and finishing of the floors, walls, and ceiling after the walls are removed to create a complete and useable space.

In carrying out the work assignment issued under the contract, the Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, or incidental to, the performance of work set forth herein.

WR# EMS.PN001.4.F

GENERAL PREAMBLE

1. Regulations

The work to be performed and material to be furnished shall be in accordance with the following standards and regulations:

a. Federal Acquisition Regulation (FAR): This set of rules governs all federal government procurement processes, including construction contracts performed outside the U.S. It includes clauses on cost collection, allocation, and compliance.

b. Defense Federal Acquisition Regulation Supplement (DFARS): This supplement to the FAR specifically applies to defense-related contracts and includes additional requirements for overseas projects.

c. Occupational Safety and Health Administration (OSHA) Standards: While OSHA primarily applies within the U.S., companies shall still follow these standards to ensure worker safety and health on international projects.

d. Environmental Protection Agency (EPA) Regulations: U.S. companies may need to adhere to EPA standards, especially if the project involves U.S. government funding or has significant environmental impacts.

e. Anti-Bribery and Corruption Laws: The Foreign Corrupt Practices Act (FCPA) prohibits U.S. companies from engaging in bribery or corrupt practices abroad.

f. Building Law (Prawo Budowlane): Governs the conditions for construction, including permits and technical requirements.

g. Civil Code (Kodeks Cywilny): Regulates contracts and agreements between parties involved in construction.

h. Zoning and Development Law (Ustawa o Planowaniu i Zagospodarowaniu Przestrzennym): Ensures compliance with zoning regulations.

i. Environmental Protection Law (Prawo Ochrony Środowiska): Addresses the environmental impact of construction projects.

j. Health and Safety Regulations (BHP - Bezpieczeństwo i Higiena Pracy): Ensures the safety and well-being of workers and the public.

k. Fire Protection Law (Prawo o Ochronie Przeciwpożarowej): Sets standards for fire safety in buildings.

l. Energy Efficiency Law (Ustawa o Efektywności Energetycznej): Promotes energy efficiency in construction projects.

2. Drawings

The work to be performed will include but is not limited to the following items as specified in the drawing. See the following diagrams:

Diagram 1: Floor 1 – Conference Room

Diagram 2: Floor 3 – Emergency Operations Center (EOC)

3. Authorization to Perform Work in Poland

a. Contractors performing work in Poland shall comply with Polish law. The contractor shall determine whether performance requires registration with Polish authorities or authorization to do business in Poland and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the contractor also shall determine what documents or authorization its employees and any subcontractor employees shall possess to work in Poland. The contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

b. Contractor employees who:

(1) are not nationals of Poland or other European Union countries, and

(2) are not members of the force, the civilian component or their dependents, and

(3) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

c. The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes, and regulations applicable to the performance of the work.

d. By acceptance of and performance under this contract, the contractor affirms that it has complied with the requirements above. Compliance with this clause and Polish law is a material contract requirement. Noncompliance by the contractor or Subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

4. Poland Accident Prevention Laws and Regulations

The contractor shall comply with FAR 52.236-13, Accident Prevention, the references contained therein (e.g. EM 385-1-1), and applicable Host Nation Safety Laws and Regulations. The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

a. Before initiation of work at the job site, an accident prevention plan, written by the contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1, will be approved by designated Government personnel. Specific requirements for development of the accident prevention plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

b. Before beginning any work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the contractor (See paragraph 01.a.09 of EM 385-1-1).

c. The contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

d. The contractor shall discuss the plans in conferences convened by the contracting officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase.

e. In all areas where construction, demolition, alteration, building, or similar related activities take place, the contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(1) Short sleeve shirt.

(2) Long trousers.

(3) Steel-toed safety boots.

(4) Hard hat.

f. In addition to other requirements for accident prevention specified in this contract, the contractor is responsible for compliance with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes. Within the requirements of the Polish Safety and Health Protection Regulation for Construction Sites, the contractor is responsible for coordination of all work at the site, including development of plans and providing advance notices. The contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the contractor shall assure that it complies with the non-exclusive list of duties described in this clause. If the contractor determines that additional activities are required to fully comply, the contractor shall assure that compliance with the laws is complete. The duties include:

(1) Conditions of construction and operational activities to be considered include but are not limited construction activities meeting the following criteria:

(a) The work is scheduled to last longer than 30 working days and on which more than 20 workers are occupied simultaneously, or

(b) The volume of work is scheduled to exceed 500 person days, or the work presents particularly hazardous tasks (e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater)).

(2) The contractor shall prepare a Safety and Health Protection Plan. The plan shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who shall ensure that safety measures are implemented during construction. The Safety Coordinator shall meet minimum training and experience requirements required under Host Nation laws.

(a) The Safety and Health Protection Plan shall be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and contractors without employees.

(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work shall be performed and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

(b) The contractor is responsible for completing and providing any safety notifications required by host nation authorities and shall provide proof to the contracting officer that such notifications were made.

5. Instructions for Contractor’s Quality Control Plan

a. The contractor shall coordinate with the COR (or receiving activity, if no COR has been appointed) to establish a Contractor's Quality Control Plan (CQCP).

b. The contractor shall provide a copy of the CQCP annotated with the contract number to the COR at least 10 days after contract award. The COR will submit an approved copy to the contracting officer at the below listed address not later than three weeks after contract award:

Regional Contracting Office Poland Building 28, Room ###

c. In addition to any requirements in the specification or statement of work, the contractor's quality control plan shall have as a minimum:

(1) Identification and clearly defined authority of key personnel under the contractor's organization.

(2) A quality inspection system covering all general and specific tasks included in the contract scope of work. It should specify tasks or areas to be inspected on either a scheduled or unscheduled basis, and the way inspections are to be conducted.

(3) The names of firms or individuals tasked to perform inspections and the extent of their authority. This may be in the form of an organization chart or other form approved by the contracting officer's representative (COR).

(4) Proposed test methods, including names of technicians or qualified testing laboratories to be used, if applicable. Tests shall be specified.

(5) A method of identifying deficiencies in the quality of services or construction performed before the level of performance becomes unacceptable.

(6) A method of documenting and enforcing quality control operations of both prime and subcontractor work, including inspection and testing.

(7) Key control, internal control or security procedures, if applicable.

(8) Any winterization plans and procedures for outdoor and exposed contractor and Government furnished equipment, if applicable.

(9) A method of identifying deficiencies in the quality of manufacturing, services, or construction performed before the level of performance becomes unacceptable.

(10) Detailed information specifying the types of action the contractor shall take to correct deficiencies and prevent their recurrence.

(11) Detailed information on the inspection methods used and proposed test methods, including names of technicians or qualified testing laboratories to be used, if applicable. Tests shall be specified.

6. Disposal of Debris

a. Material, such as asphalt, concrete, wood, construction debris, metal, branches, rootstocks, cardboard, hazardous waste (cleaning agents, paints etc.), dismantled material (cables, pipes, installation material etc.) or soil excavation becomes property of the contractor and shall be disposed of in accordance with Polish laws and regulations. If applicable, the contractor shall commission a certified laboratory to analyze representative samples for classification. Sampling and chemical analysis of the excavated soil shall be executed according to Polish law for the procedure for physical, chemical and biological analyses in connection with recycling/removal of waste. If the sample analysis shows contamination classifications not included in any of the specification items, an appropriate contract modification will be issued.

b. Waste wood resulting from demolition work shall be disassembled individually and stored separate from other debris. The disposal shall follow the Polish laws on the Management of Waste wood. Waste wood shall be categorized and disposed of based on the Ordinance on the Management of Waste wood.

c. A copy of the waste consignment document shall be provided to the COR

d. The dismantled material shall be stored in water-tight covered containers until removal and shall be disposed of at least once a week.

7. Disposal of Contaminated Soil

a. Organoleptically conspicuous excavated soil shall be lab-examined for contamination according to the criteria of Polish law. The contractor shall take as many individual samples as necessary to achieve the full number of composite samples in accordance with host nation laws. The installation classes shall be determined in accordance with the identified parameters of the respective classification values and the material shall be disposed of accordingly.

b. The contractor shall coordinate with the COR the soil sampling needed for the analysis and test report.

c. A copy of the waste consignment document, accompanying papers and weight certificate shall be provided to the COR.

8. Hazardous Waste

a. Hazardous waste (for example cleaning agents, paints, glue, containers of chemical products and materials) shall be disposed of at the appropriate waste disposal site in accordance with Polish law and regulation by the contractor. Hazardous waste shall not be stored or dumped on U. S. Army controlled property. Costs for hazardous waste disposal shall not be separately priced, unless specifically stated otherwise. A copy of the waste consignment document, accompanying papers and weight certificate shall be provided to the COR.

b. Costs for the documentation of the disposal, such as waste consignment documents, accompanying and transfer papers, review by the appropriate host nation authority for Environmental Protection and shall be paid by the contractor.

9. Job Site Equipment and Storage

The contractor shall be responsible for the safe storage of material and equipment. Upon approval from the COR and at their own risk the contractor may be authorized to erect containers for personnel and construction equipment/material according to current Polish workplace ordinance. These containers shall be a minimum of 25 meters away from any building occupied by 10 or more personnel. Construction materials and other equipment shall not be stored in U.S. buildings. Upon completion of work the contractor shall clean up the storage area and return it to its original condition.

10. Paints

All paints, oil, lubricating products and containers of chemical products and materials shall be disposed of at an appropriate waste disposal site according to Polish laws and regulations. They shall not be dumped on U. S. Army controlled property.

11. Additional regulations for data and telephone installation

For data and telephone installation, the latest editions of 2nd Theater Signal Brigade‘s "STANDARDS FOR CABLE DISTRIBUTION SYSTEMS (CDS), INSIDE CABLE DISTRIBUTION SYSTEMS (ICDS) AND CABLING SYSTEMS AT U.S. GOVERNMENT OWNED FACILITIES" are valid. Furthermore, the newest edition of “TECHNICAL CRITERIA FOR THE INSTALLATION INFORMATION INFRASTRUCUTRE ARCHITECTURE” applies. In case of conflicts between the specification and these regulations the specification shall govern. A copy of these regulations (in English) can be requested from USAG Poland, DPW, at any time. Line systems, patch panels and data outlets shall be compatible to each other.

12. Utility Outage Requests and Utility Connection Requests

a. Work shall be scheduled to minimize disruptions to existing utilities. For outages and connections required to existing utilities, requests shall be made in writing and coordinated with the COR a minimum of ten working days in advance. In each request, state the system involved, area effected, approximate duration of outage, and the type of work being performed.

b. If work is to be performed on high-voltage cables or equipment, it will be done only after it has been disconnected from the transformer station by the DPW and the DPW has provided written approval to proceed. The Contractor is required to complete all work as soon as possible to restore power. Written notification must be provided to the DPW upon completion of work.

13. Traffic Control

The contractor shall ensure that traffic flow interruptions, due to construction work shall be kept to a minimum. No construction work shall impede traffic between 0630 and 0730 hours and between 1530 and 1630 hours. The contractor is responsible for traffic control; if necessary, traffic lights shall be used. Contractor shall submit a traffic control plan to the COR for approval showing the safe movement of traffic by providing the necessary lighting, signs, barricades, and markings.

14. Construction Performance

The contractor is responsible for locating underground utilities within the construction area, including but not limited to electrical, heating, water and communication lines, by means of ground penetrating radar, electromagnetic, or sonic equipment. Identify each utility and mark the ground using color coded flags and/or water-resistant paint. Damage caused by the contractor to existing utilities, equipment, or facilities to remain shall be repaired and/or replaced by the contractor at their own expense to the satisfaction of the COR.

15. Water and Electrical Power Supply

a. Water and electrical power required for the execution of this project will be made available to the contractor without charge in accordance with FAR clause 52.236-14 "AVAILABILITY AND USE OF UTILITY SERVICES". Necessary connections to lines shall be made and a meter shall be provided by the contractor without additional cost to the U.S. Government.

b. Construction equipment and tools shall not be connected to existing mains supply but shall be connected to worksite distribution boards. The connection of worksite distribution boards is authorized only in the presence of personnel from the Electrical Shop, O&M Division, DPW. They also define the connection point (up to 100 m away from the job site). Arbitrary opening of cable distributions or low-voltage switchgears is not authorized. The necessary coordination shall be made prior to the connection with the COR in writing.

c. Electrical systems at job sites shall be checked regularly (specifically after relocation) according to regulation of the employer's liability insurance association by a skilled electrical employee. Contractor shall keep measurement reports and test certificates in the construction office and shall present those records upon request. Electrical connections or temporary installations shall be in accordance with all regulations.

d. Use of electrical heaters on job site is prohibited. If heating is necessary, other heating sources shall be used instead and shall be coordinated with the COR prior to use in writing.

e. Provision of construction water or water required for other temporary purposes shall be coordinated in advance with the COR in writing.

f. The contractor shall use standpipe meters or hydrant meters to monitor temporary water usage from hydrants. Ending of the temporary water usage shall be immediately reported to the COR in writing.

16. Water and Electrical Power Supply (for job sites located in peripheral areas)

Water and electrical power are not available at job sites located in peripheral areas. If required, water and electrical power shall be provided by the contractor (e. g. emergency power generator, water containers).

17. Quantities According to Measurement of Finished Work

Quantities for items with the footnote "quantities according to measurement of finished work" will be determined jointly by the COR and the contractor.

18. Welding and Cutting Work

Contractors who are responsible for welding and cutting work shall coordinate with the COR in writing to attend the mandatory safety briefing at the local Fire Station prior to start of work. After the briefing, a Hot Work Permit (DA Form 5383) will be issued to the welders.

19. Behavior on Ranges and their Danger Zones

Prior to start of work, the contractor's personnel working on this project shall attend a briefing concerning the behavior on ranges and their danger zones. The briefing shall be attended upon coordination with the COR and will be certified in writing. Interruptions caused by training operations are to be expected.

20. Permits

a. The Contractor shall obtain and provide all necessary permits and authorizations prior to commencing work. The Contractor shall be responsible for obtaining additional permits as necessary. Prior notice of at least ten working days shall be given to the COR showing permits were obtained before site clearing, demolition, work involving contaminated material, and utility work is allowed.

b. Contractor is required to obtain waste disposal permits according to Polish law.

c. Digging work may be performed only with approval of the COR in writing. Therefore, a digging permit shall be requested from the COR at the pre-construction conference.

d. USAG Poland requires that any persons taking pictures within the garrison shall attain the necessary photograph permission permit. This document is reviewed and approved by the USAG Poland Physical Security Office for specific projects. Once approved, the person(s) taking photographs is required to always have the permit in their possession while on the project site and may be asked to show valid ID and authorization documentation.

21. As-built Drawings

a. For the scope of work described in the specification, as-built drawings shall be delivered in the format of CAD Software MicroStation, version 8 (DGN-file). The as-built drawings shall be delivered no later than 60 days after acceptance of the work.

b. The COR will provide the contractor with existing U.S. Government drawing documents on compact disk in the above referenced format. The contractor shall provide the data media required for this purpose. The assignment of the individual drawing levels shall be coordinated with the COR. The as-built drawings shall be provided on compact disk in English language.

22. Refilling of the Heating Systems

Heating systems or parts of the systems which have been discharged shall be filled. The contractor shall provide the chemicals required for the filling of the system. Prior to filling, the entire line system shall be rinsed twice thoroughly, including cleaning of the filters and dirt traps. The COR shall be notified of the work to be performed two working days in advance in writing. The cost of these measures shall be included in the respective individual item(s) of the specification.

23. Protection of trees, existing plants and planted areas at construction measures according to Host Nation Laws

a. Protection of planted areas: In order to avoid damage, planted areas shall be surrounded with a fence which is at least 1.8 meter (m) high, lateral fence distance 1.5 m.

b. Protection of trees against mechanical damage: Trees within the construction site shall be protected against mechanical damage caused by vehicles, construction machines or any other construction processes by means of a fence as described in the previous paragraph "a". The fence shall enclose the entire root area. Root area means the ground surface underneath the tree crown plus 1.5 m (in case of columnar trees add 5 m).

c. Soil excavation shall not be performed in the root area.

d. Trenches, depressions or construction pits shall not be created in root areas. If excavation in this area is unavoidable in special cases, the excavation shall only be performed manually and only up to a distance of 2.5 m to the bottom end of the tree.

e. When excavating trenches, roots with a diameter greater than 3 cm shall not be cut. Damages to roots shall be avoided and shall be treated if necessary.

f. Roots shall be separated by cutting and cut surfaces shall be smoothed. Root ends with a diameter less than 2 cm shall be treated with growth-stimulating substances and root ends with a diameter greater than 2 cm with substances for wound treatment. Roots shall be protected against drying-out and frost.

24. Asbestos

a. If asbestos-containing materials are mentioned in the specifications / drawings, the contractor is responsible for the protection of their workers and other individuals during performance of work.

b. If the contractor encounters material suspected of containing asbestos, the project manager shall inform the COR not later than the following working day. A verbal notification is acceptable; however, it shall be communicated in writing within three working days. The contractor shall treat suspected material as if it contains asbestos and leave it in place until the results of the analysis are released.

25. Spill reporting procedures for contractors working within USAG Poland

a. Applicability: In accordance with USAG Poland’s Environmental Management System (EMS) the following procedures shall be followed in the event of a spill of hazardous substances caused by vehicles or equipment of contractors working within USAG Poland.

b. Hazards for humans and environment:

(1) Release of hazardous substances during accidents (mainly Petroleum, Oil and Lubricant (POL) products).

(2) Release of hazardous substances caused by equipment failure (mainly POL products).

(3) Release of hazardous substances during transportation of hazardous materials/waste (excluding Class 1, explosives).

c. Protective Measures and Procedures: The following requirements shall be met when operating a vehicle within USAG Poland:

(1) Valid driving license appropriate for the vehicle

(2) Valid hazardous cargo driver ‘s license for the transportation of hazardous material/hazardous waste

(3) Follow the Road Traffic Regulations

(4) Load safety according to Polish laws.

(5) Spill equipment shall be kept on hand (e.g. absorbent, absorbent pads etc.).

d. The following procedures shall be followed should hazardous situations arise:

(1) Immediately notify the COR and the local host nation fire department if hazardous substances (diesel, hydraulic fluid etc.), including hazardous waste, are released due to failure of vehicles or construction equipment.

(2) The contractor shall take immediate protective measures to prevent spilled material from spreading.

(3) The necessary spill clean-up shall be performed by the contractor or their subcontractors.

e. Emergency Procedures – First Aid:

(1) Secure scene of the accident.

(2) Inform the COR and the local host nation fire department.

(3) Provide first aid to injured individuals

f. Refueling, Maintenance, Disposal:

(1) To avoid impacting the environment, appropriate precautionary measures shall be taken during refueling of construction vehicles / equipment.

(2) Maintenance of vehicles and equipment shall only be conducted on paved surfaces connected to an oil/water separator (such as maintenance hardstands/refueling pads).

(3) The contractor is responsible for the disposal of hazardous substances and contaminated soil caused by accidents or failure of vehicles/equipment. Proof of proper disposal shall be provided to the COR.

26. Time extensions for unusually severe weather

a. The following specifies the procedure for the determination of time extensions for unusually severe weather in accordance with the contract clause FAR 52.249-10, DEFAULT (FIXED PRICE CONSTRUCTION). For the contracting officer to award a time extension under this clause, the following conditions shall be met:

(1) The weather experienced at the project site during the contract period shall be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

(2) The unusually severe weather shall actually cause a delay to the completion of the project. The delay shall be beyond the control and without the fault or negligence of the contractor.

b. The following schedule of monthly anticipated adverse weather delays for the project location shall constitute the base line for monthly weather time evaluations. The contractor’s performance schedule shall reflect these anticipated adverse weather delays in all-weather dependent activities.

Monthly Anticipated Adverse Weather Calendar Days

c. Upon acknowledgement of the Notice to Proceed (NTP) and continuing throughout the contract, the contractor shall record on its inspection records, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days shall prevent work on critical activities for 50 percent or more of the contractor’s scheduled workday.

d. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph b above, the contracting officer will approve the exceeding calendar days and issue a modification for time in accordance with contract clause FAR 52.249-10.

27. Security Checks

The contractor shall consider delays caused by checks when entering and leaving the construction sites on Polish installations, as this will not be separately reimbursed.

28. Anti-Terrorism/Operations Security (AT/OPSEC) Requirements

Contractors and subcontractors shall comply with the following marked AT/OPSEC requirements:

29. Holidays and Working Hours

a. U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteeth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

b. Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal work week unless otherwise directed by the Contracting Officer.

Poland holidays are:

New Year’s Day January 1st Epiphany January 6th Easter Sunday Day Varies Easter Monday Day Varies May Day May 1st Constitution Day May 3rd Pentecost Sunday Day Varies Corpus Christi Day Varies Assumption Day August 15th All Saints’ Day November 1st Independence Day November 11th Christmas Day December 25th Second Day of Christmas December 26th

c. The contractor shall be allowed to enter the job site only between 07:30 and 16:00 hours, Monday through Friday.

d. Work during days and times other than stated above shall not be performed without prior written approval of the COR. It can be approved by the COR at the pre-construction conference, or the contractor can submit a written request for such approval at least two working days in advance to the COR.

30. Measurements in the specification

All dimensions (sizes, technical data, etc.) in the specification are only approximate values with a tolerance of about +/- 2 %. If exact measurements are necessary, this will be specifically indicated.

31. Installation Access Requirements

a. Access to U.S. Forces-controlled installations and areas is limited to individuals who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or security clearances in accordance with AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S. Forces-controlled installations and areas. The contractor is responsible to ensure that any subcontractor used in performance of this contract complies with these requirements and that all employees, of both the contractor and any subcontractor utilized by the contractor, are made aware of and comply with these requirements.

b. The contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The U.S. Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Base Access Control processing requirements.

c. The contractor is responsible for returning installation passes to the issuing Base Access Control Office when the contract is completed or when a contractor employee no longer requires access.

32. Construction Schedule

The Contractor shall provide a construction schedule to the COR before the start of the actual work within 10 working days of the NTP. This schedule will be used as a basis of construction status, it will not be used as a payment plan. The schedule will be updated monthly, as directed, or whenever there is a significant event which changes the actual construction schedule. The schedule will be developed to show the appropriate level of details to address major milestones and to all for satisfactory project planning and execution.

33. Submittal Register

The Contractor shall provide a submittal register to the COR within 30 working days of the NTP. The register shall identify the project items and materials to be submitted for review and approval by the Government. The Contractor shall update the submittal register as submittal action occur and maintain the submittal register at the project site until final acceptance of all work by the COR.

34. Abbreviations

TECHNICAL SPECIFICATION

The scope of this work is to make modifications and renovation in the exiting set up to accommodate one new office / meeting room and one new conference room with in two different areas of the building as defined in the SOW. Contractor shall provide, install and remove when completed:

1.1. All protective tape and cover over all existing surfaces adjacent but unaffected by the work of this SOW. Contractor shall be responsible to remedy all errors caused by its workers. Contractor shall clean up the work areas at the close of each day and each stage.

1.2. Renovations works to the Premises as required in this Scope of Works namely (not limited to):

a. Preliminary works (e.g. re-design of all systems in compliance with new layout, indication of changes to the data, dismantling works, cleaning, etc.).

b. Interior construction and finishing works: floors, ceilings, partitions, doors, fixtures, fittings, etc.

c. Mechanical: HVAC, and other works.

d. Electrical: lighting, power, UPS and other works.

2.1 Contractor shall remove all furniture and items in rooms.

2.2 Contractor shall remove Locate existing utility lines in wall prior to initiating demolition activities. Reroute or cap off as required.

2.3 Contractor shall demolish and remove existing wall between rooms 135/136 on the first floor and remove wall between 318 / 319, wall 319 / 320 shall only be partially removed. Care shall be taken to avoid damaging areas beyond the extents of work.

2.4 Contractor shall remove Two Doors and opening located at room 136 and room 319 , opening shall be filled in to match existing wall specification and textures.

2.5 Contractor shall remove suspended ceiling.

2.6 Contractor shall remove light fixture and a light sensor.

2.7 Contractor shall remove and reinstall HVAC unit located on wall that will be removed.

3. Painting, wall repair and or replace.

3.1. Contractor shall Patch, paint, and finish areas all areas in room be o match existing colors and textures:

3.2. Shall install and replace damaged plaster or wall boards.

3.3. Shall install added wall in room 318/319 to close off entry with added door for security purposes.

3.4. Shall add one coat of primer and two coats of paint to all finished walls and areas.

3.5. Exterior hallways where doors have been removed Contractor shall finish those area to match existing hallways.

4.1. Contractor shall install a suspended ceiling and/or modify the suspended ceiling at appropriate height for window openings and normal office use with exposed white steel grid and acoustic ceiling tiles for building systems (e.g. Lighting, etc.) for each office and usable area in accordance with the renovation plan.

4.2. Contractor shall install 2 inch or lower, Low Profile Raised Access Floor Modify metallic floor bearing structure or like kind with respective floor panels (subject to new reconstructing areas in the premises). Supply and install removable floor tiles. The tiles shall have the capability to be fitted after the partitions have been erected. The color shall be standard color and design.

4.3. Contractor shall retrofit a new locking mechanism on door located on room 320 nonentry only exit.

4.4. Contractor shall install a cipher combination or like kind locking mechanism with key override on door located on the room 318 entry space.

5.1. Contractor shall Provide and install new ceiling mounted LED light fixtures along with associated controls light switches and/or motion sensors.

5.2. Contractor shall utilize Existing wiring that can be reutilized where practicable.

5.3. Contractor shall Provide and install new electrical outlets with in the third-floor renovation to supply new workstation within the room.

5.4. Contractor shall provide and install data and Comm lines per electrical outlets for workstation.

6.1. Project schedule depends on material delivery, installation of equipment, site preparation. An estimated schedule shall be provided to DPW to ensure timely coordination between parts involved.

6.2. Contractor shall notify and update DPW on identified complications, incidents, and performance issues encountered during project execution, which might affect the agreed schedule.

6.3. Contractor shall provide a Work Plan that includes project plan, work schedule, work phasing, key QA inspection checkpoints, and anticipated work force requirements for the duration of the project.

6.4. Contactor shall complete the work in no more than 270 Day time frame from start of project.

7.1. Project Clean-up and Restoration

7.2. Contractor shall ensure jobsite cleanliness and organization throughout the duration of the project. Contractor shall repair all grass/grounds and government property damaged due to construction activities.

7.3. Contractor shall provide an itemized list of cost beneficial project task add-ons, not considered within this scope of work. Suggested project task add-ons shall include cost savings benefit analysis to support suggested tasks.

8.1. Material Specifications: Contractor shall provide material specifications and cut sheets for applicable material utilized on the project, to include wall and floor finish material.

8.2. Periodical Reports: Contractor shall provide to the DPW weekly and daily reports. Daily reports shall include work completed daily, equipment on site, personnel on site, safety equipment utilized, safety concerns, and quality control checks.

8.3. SUBMITTALS due with Proposal:

8.3.1. Price proposal.

8.3.2. Schedule: Provide a proposed project schedule identifying key tasks and milestone dates and their associated duration.

8.3.3. Any reservations, conditions or constraints related to the request for proposals.

8.4. SUBMITTALS Due at Pre-Construction Meeting:

8.4.1. Material submittals

8.4.2. Safety Data Sheets

8.4.3. Production Schedule

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