Statement of Work -DRAFT - Sara Steady Patient Lift.pdf

Statement of Work Procurement of Sit-to-Stand Patient Transfer Aids (Sara Stedy)

MICHAEL E. DEBAKEY VA MEDICAL CENTER

HOUSTON, TX

Scope of Work:

The contractor shall provide all materials, equipment, delivery, setup, training, and warranty support necessary to supply 35 sit-to-stand patient transfer devices (Arjo Sara Stedy or equivalent) for use within patient care areas at the Michael E. DeBakey VA Medical Center (MEDVAMC), Houston, Texas.

These devices will support the facility’s Safe Patient Handling and Mobility (SPHM) Program, which requires mechanical assistance equipment to be available to caregivers performing patient handling tasks in accordance with VHA Directive 1611.

The sit-to-stand device shall support patient transfers for individuals who are partially weight-bearing and able to participate in standing, allowing caregivers to safely assist with:

• Bed-to-chair transfers

• Chair-to-toilet transfers

• Bed-to-toilet mobility

• Short distance transfers

• Early mobility and rehabilitation activities

The contractor shall supply new, manufacturer-certified equipment meeting the technical specifications defined in this Statement of Work.

Equipment Description:

The Arjo Sara Stedy is a non-powered standing and raising aid designed to allow a single caregiver to assist a patient from sitting to standing position and perform short transfers safely.

The equipment is designed to:

• Encourage early mobility and rehabilitation

• Reduce caregiver manual lifting

• Support patient participation during transfers

• Improve safety during routine mobility activities

The equipment shall support a minimum safe working load of 400 pounds (182 kg).

DRAFT

Technical Requirements:

All sit-to-stand devices supplied shall meet the following minimum specifications.

1. General Equipment Requirements

• Non-powered standing transfer aid designed for assisted sit-to-stand transfers

• Minimum safe working load of 400 lbs (182 kg)

• Frame constructed of hospital-grade metal or aluminum with corrosion-resistant finish

• Design suitable for hospital, inpatient, and procedural care environments

2. Functional Design Features

Equipment shall include the following functional components:

• Pivoting seat supports allowing the patient to rest during transfer

• Knee support pad to stabilize the patient during standing assistance

• Crossbar handle enabling the patient to actively participate by pulling into the standing position

• Pedal-operated chassis legs allowing base width adjustment for access around chairs and wheelchairs

• Low-friction casters, with rear casters equipped with braking mechanisms for stability during transfers

These design features allow caregivers to safely assist patients during transfers while minimizing manual lifting effort.

3. Mobility and Maneuverability

• Equipment shall include medical-grade swivel casters suitable for hospital flooring

• Rear casters must include locking brakes

• Unit must allow easy maneuverability in patient rooms, corridors, and bathrooms

• Base design must allow safe positioning around wheelchairs, beds, and recliners

4. Dimensional Requirements

Equipment must meet approximate dimensional requirements consistent with the Arjo Sara Stedy design:

• Maximum safe working load: 400 lbs (182 kg)

• External width (legs closed): approximately 490 mm

• External width (legs open): approximately 880 mm

• Internal leg width (open): approximately 750 mm

• Unit length: approximately 920 mm

• Turning radius: approximately 1040 mm

These dimensions support safe use within standard hospital patient rooms.

5. Compliance Requirements

Lift Equipment must comply with applicable standards including:

Equipment Delivery

• Delivery of equipment to the MEDVAMC receiving department

• Equipment shall arrive fully assembled or require minimal assembly

• Contractor shall inspect equipment for shipping damage or defects prior to acceptance

Training and Education

The contractor shall provide a comprehensive training plan for facility staff.

Patient Care Staff Training

Training shall include:

• Safe operation of sit-to-stand equipment

• Proper patient positioning and use of knee support and seat

• Appropriate patient selection criteria for sit-to-stand transfers

• Safe transfer techniques

Training shall be provided across multiple shifts to support clinical operations.

Biomedical / Engineering Training

Contractor shall provide:

• Operational overview for equipment inspection

• Guidance on routine maintenance procedures

• Documentation related to preventative maintenance schedules

Documentation

The contractor shall provide a training plan for facility staff including:

• Electronic copies of operator manuals and maintenance manuals

• Equipment model and serial number documentation

• Preventative maintenance schedules

• Warranty documentation

Performance Requirements

Training Equipment supplied shall:

• Safely support patients during sit-to-stand transfers

• Maintain stability during patient transfers

• Allow safe maneuverability within patient care areas

• Reduce caregiver manual lifting requirements

All equipment must be fully functional prior to acceptance by the VA.

Infection Control Requirements

Equipment shall support hospital infection control practices including:

• Smooth surfaces compatible with hospital disinfectants

• No exposed areas that trap contaminants

• Design allowing routine cleaning between patient uses

Contractor Conduct Requirements

Contractor personnel shall:

• Wear visible company identification while onsite

• Follow all MEDVAMC safety and infection control policies

• Perform work in a manner that minimizes disruption to patient care areas

• Follow OSHA safety requirements while onsite

TRADE IN/ DISPOSAL:

This contract is scoped as a one-for-one replacement of 35 facilities’ existing Sara Stedy inventory. The contractor will provide a trade-in credit per bed, reflected as a line item on the cost estimate, and executed when each bed has been removed from the facility and the chain of custody has been handed over from the VA to the contractor. The contractor will also coordinate with MEDVAMC’s Supply Chain Service to decommission and remove the lifts if needed.

Security Requirements:

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government facility, shall abide by all security regulations of the facility. Contractor/installers have to sign in with the VA Police Department prior to starting to work.