Statement of Work_Draft-Cooling Towers Structural Repairs.docx

STATEMENT OF WORK

Cooling Towers Structural Repairs VAMC Garland

A. GENERAL

1. This statement of work (SOW) describes the need for Urgent Repairs that include, Component Replacement and Structural Repairs of (3) EVAPCO (2 Cells each) and (1) Marley Cooling Towers that serve the YORK Centrifugal Chillers located at the Garland VA Campus. And will include, but not limited to: New Cooling Tower Fill, Louvers, Tower Supports and Brackets, Makeup Fill Valves, Nozzles, Basin Heaters, Vibration Switches, and Repair or Replacement of the Structural Components of load bearing nature associated with Cooling Towers - Motor Supports, and Gear Box Supports if needed. Disposal of removed materials. Includes 6-month Rental (900 ton) Cooling Tower with tie into Condenser Water System at the Cooling Tower Yard.

2. Crane service, lifts, and scaffolding needed are included. Operational testing and vibration analysis included.

3. All Cooling Tower Equipment/Materials/Installation as per Engineering Standard ES-2019-001, VHA Construction Spec Section 23 65 00 Cooling Towers, and HVAC Design Manual Rev. Nov 1, 2023.

4. Project will require phasing of the repairs to minimize impact on the hospital cooling load. Contractor will coordinate phasing plan with the COR upon contract award.

5. POP: 180 days after award. | Location: 2300 Marie Curie Dr., Garland TX 75042

B. SCOPE OF WORK:

· Evapco Cooling Towers – Model # USS 212-724

1. The scope of performance includes, but is not limited to the repair, inspection, and testing to ensure structural integrity once repairs are completed. The Contractor shall complete work as follows:

a. *Remove Screens and store to be reused (Manlift and scaffolding included)

b. *Remove tower fill, all louvers with associated supports and brackets including disposal.

c. *Remove and replace spray nozzles.

d. *Remove old caulking from seams and reinstall cooling tower grade sealants.

e. *Remove all fill and debris from the Cooling Towers.

f. *Replace Fill, drift eliminators, and line all seams in (3) Evapco Towers consisting of (6) Cells.

g. *Replace all louvres in the Evapco Towers and reuse stainless steel frames.

h. *Contractor will coat each mechanical support containing rust resistant high-performance epoxy with paint -like consistency.

i. *Remove and replace makeup water valves, provided by Contractor.

j. *Remove and replace basin heaters, provided by Contractor.

k. *Remove and replace Vibration Switches, provided by Contractor.

l. *Operational testing and vibration analysis included.

m. *All trash and debris will be disposed of in dumpster provided by Contractor.

n. *Contractor will provide all labor, supervision, and insurance.

· Marley Cooling Tower - Model # NC6211GM-97

1. The scope of performance includes, but is not limited to the repair, inspection, and testing to ensure structural integrity once repairs are completed. The Contractor shall complete work as follows:

a. *Remove all fill and debris from the Cooling Tower, including disposal.

b. *Remove old caulking from seams and reinstall cooling tower grade sealants.

c. *Remove and replace spray nozzles, provided by Contractor

d. *Remove and replace fill, drift eliminators, and line all seams.

e. *Replace all louvres, reuse stainless steel frames.

f. *Contractor will coat mechanical supports containing rust resistant high-performance epoxy with paint -like consistency.

g. *Remove and replace makeup water valve, provided by Contractor.

h. *Remove and replace basin heater, provided by Contractor.

i. *Remove and replace Vibration Switch, provided by Contractor.

j. *Operational testing and vibration analysis included.

k. *All labor, supervision and insurance provided by Contractor.

l. *All trash and debris will be disposed of in dumpster provided by Contractor.

2. The contractor shall be responsible for all costs associated with accomplishing all repairs and replacements, including labor, equipment and supplies for all equipment. Provide all management, tools, supplies, equipment, piping and fittings, and labor necessary to repair, and overhaul (6) Evapco and (1) Marley Cooling Tower located in the Cooling Tower enclosure at the Garland VAMC Campus: 2300 Marie Curie Drive, Garland, TX 75042.

3. Tie in of (900 ton) Cooling Tower rental unit, includes temporary piping and fittings to Condenser Water system at Cooling Tower Yard.

4. Removal of temporary Cooling Tower after 6-month rental period.

C. REQUIREMENTS

1. The contractor shall provide fully qualified and trained employees required by the Laws of this jurisdiction to carry out the overhaul and repair Services outlined.

2. The contractor shall execute, perform, and provide all maintenance, labor, service and repair Services in every respect to the reasonable satisfaction of the VA Healthcare system.

3. The contractor shall ensure appropriately qualified and experienced persons, who shall be properly supervised or directed by the Service Contractor.

4. The contractor shall adhere to all rules and instructions within the VA Healthcare system (including any non-smoking policy, etc.).

5. The contractor shall immediately notify the COR in writing of all matters affecting its responsibility.

6. The contractor shall obtain the COR’s approval for any Services to be undertaken outside the usual scheduled times for provision of the Services.

7. The contractor shall provide qualifications documents and job history of the Service Contractor’s personnel if required by the COR.

8. The contractor shall provide Certification for the overhaul and repair services.

9. The contractor shall ensure that any lost or unclaimed property found by the Contractor is passed to the COR at the first practicable opportunity.

10. The contractor shall at the direction of the COR, remove from the VA Healthcare system compound any of the Service Contractor’s personnel who misconduct themselves or are incompetent or negligent in performing their duties.

11. The contractor shall provide to the COR, within one week of commencement of the Contract, a schedule specifying the nature and timing of all work to be completed.

D. WORK PERFORMANCE

1. Performance of the Work will be made by Contractor in a prompt manner, but Contractor cannot be responsible for damage or delay due to acts of God, accidents, civil disturbances, delays in transportation by common carrier, strikes, war, unavailability of material or other cause beyond the reasonable control of Contractor.

2. VAMC assumes no responsibilities for failure of installation of the Product due to product deficiencies. The Contractor shall prepare the Project for installation in accordance with requirements of VAMC.

3. If special work, requiring additional material and labor is required to meet conditions other than those specifically described in this Proposal, the Contractor agrees to pay an additional charge, therefore.

4. VAMC shall be allowed uninterrupted and exclusive access to the Project during performance of the Work.

E. INSPECTION AND ACCEPTANCE BY THE COR

1. The Contracting Officer Representative (COR) or COR's designee may reserve a right to inspect and test all the work under this contract at any time. If any of the work does not conform to the contract requirements and/or specifications, the facility may require the Contractor to perform the services again at no additional cost to the VA.

F. GUARANTEE

1. Unless otherwise stipulated herein, the Contractor shall guarantee the Contractor workmanship of the work completed under this contract for period of one year from the date of the Government's acceptance of the work completion.

2. During the guarantee period, the Contractor shall correct and/or repair, at no cost to the Government, any damages and/or deficiencies that may be attributed to the materials and workmanship provided by the Contractor under this contract.

3. The Contractor shall provide all labor, materials, equipment, at their own expense, to perform the repair and/or correction. The repair and/or correction must be completed within 10 days from Notice of Damage(s)

G. WORK SCHEDULE DELAYS

1. If the contractor is delayed at any time during the progress of work by any act or omission of the COR, Project Manager, or any fire, severe weather, unusual act of God, " Excusable Delay Events " then the Contractor may be entitled to additional time to the reschedule work. If the Contractor experienced an Excusable Delay Event, the Contractor shall have two/2/ days after such event and shall give the COR Notice of the Delay, and any impact by the delay upon the schedule. If the Contractor provides COR with the foregoing Notice, then the Contractor shall be entitled to a day for day extension to the schedule corresponding to the number of days of delay demonstrated by the Contractor to be directly caused by the Excusable Delay Event.

H. HOURS OF OPERATION

1. Routine work under this contract shall be performed during normal business hours of 8:00 a.m. to 4:30 p.m., Monday through Friday excluding Federal holidays unless the Associate Chief Engineer for Maintenance and Operation (ACE/M&O) or his designee approves schedules other than normal duty hours.

2. Extended hours and weekend work if needed will be coordinated with the COR.

I. SECURITY REQUIREMENTS

1. While on VA premises the Contractor or his representative shall wear a company uniform garment or display some means of identification showing he is an employee of the Contractor.

J. CONTRACTING OFFICER TECHNICAL REPRSENTATIVES

1. Prior to contract award, the Contracting Officer shall designate a VA Medical Center employee as the COR. All work coordination shall be made through the COR.

2. The Contractor shall be provided a copy of the letter of delegation authorizing the COR at the commencement of the term of the contract. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

K. INFORMATION TECHNOLOGY SECURITY REQUIREMENTS

1. The Contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

2. The Contractor shall comply with all Federal laws and regulations the VA has developed when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a Contractor.

3. The information made available to the Contractor by VA for the performance of this contract will be used only for the purposes of performance under this contract.

4. The certification and accreditation requirements do not apply to this requirement and a security accreditation package is not required.

L. INFORMATION SYSTEMS OFFICER/INFORMATION PROTECTION

1. The C&A requirements do not apply, a Security Accreditation Package is not required.

2. The Contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

3. Privacy Officer: The Contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

M. SAFETY REQUIREMENTS

1. In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building.

2. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served to the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken.

3. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work and hold the Contractor in default.