Statement of Work.pdf.pdf

STATEMENT OF WORK

Vacuum Recovery Unit

Location: PNSY Kittery, ME Rev: A Page 1 of 5

1. SCOPE.

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to lease vacuum recovery unit and associated components as listed in Component List 3.1 including Start-up/commissioning, training, preventative maintenance and weekly equipment inspections for use at Portsmouth Naval Shipyard (PNSY) in Kittery, ME. Quantities are listed in paragraph 3.1 component list. The minimum allowable requirements for the system are detailed in this Statement of Work. Unless otherwise stated, the contractor shall furnish the system, including all labor, supervision, tools, materials, equipment and other items and services that are necessary to perform as described within this Statement of Work.

2. APPLICABLE DOCUMENTS.

2.1. Issues of Publications. The following documents in effect on the date of this requested proposal is a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government Furnished

2.1.1.1. Corporate Lifting and Handling Manual

2.1.2. Nongovernment Furnished

2.1.2.1. National Electrical Manufacturers Association (NEMA); NEMA 3

2.1.2.2. National Electrical Code (NEC)

2.1.2.3. American Society of Mechanical Engineers (ASME)

2.2. Order of precedence. In the event of conflict between the Statement of Work (SOW) and the references cited above, the text of this SOW shall take precedence. Nothing in this SOW, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS.

3.1. Vacuum Recovery Unit Component List.

PIECE NO. QTY. NAME OF PART PARA NO.

PC-1 thru 4 4 200HP Vacuum Recovery Unit (VRU) 3.2 PC-5 thru 8 4 VRU E-stop and cabling 3.2.3

3.2. Vacuum Recover Unit (VRU)

3.2.1. General Description of System: The equipment shall meet all the performance and construction characteristics herein. The equipment shall be portable and provide for full recovery of abrasive blast grit, which may be located up to 400 feet away from the equipment. All values given are intended as the actual value, unless specified as a range, maximum or minimum.

3.2.2. General Requirements

3.2.2.1. SKID MOUNTED: UL approved with adequate (rectangular tube) frame, fork pockets and certified lifting cage.

3.2.2.2. OPERATION: Continuous. Shall incorporate provisions to protect blower from overheating.

The system shall not require water for cooling or for vacuum operation.

3.2.2.3. HOSE DISTANCE: The vacuum will transport the grit through a minimum 400 feet of 6 inch diameter hose arranged 80% horizontal and 20% vertical.

3.2.2.4. POWER SOURCE: Each machine shall require only one type of electrical power (460 VAC +5% / three-phase / 60 hertz). The equipment must feature two separate power inputs, each designed for protection via no greater than a 200 ampere circuit breaker, for a total of two 200 ampere circuit breakers. The type of electrical power required (voltage & amperage)

Rev: A Page 2 of 5 must be clearly indicated on the outside of the equipment, readily detected, and collocated with all other electrical information. Equipment shall come with Camlok connections on the unit (J series locking style, i.e. 1016 series).

3.2.2.5. SOUND ATTENUATION PACKAGE: Dual inlet and discharge silencers with sound attenuation enclosure.

3.2.2.6. VACUUM AIR FLOW (blower): Positive displacement capable of minimum rating of 4500 CFM (free air) and supplied with guarding and high efficiency blower safety filter.

3.2.2.7. VACUUM STATIC PRESSURE: minimum rating of 27” hg

3.2.2.8. FILTRATION SYSTEM: MERV 15 minimum filter efficiency rating.

3.2.2.9. INSTRUMENT PANEL: Equipped with soft start package, push button on/off switch with indicator light, disconnect lever, housed in enclosure with a minimum rating of NEMA 3.

3.2.2.10. CONTROLS: To include pulse on/off switch, material dump on/off switch.

3.2.3. Operating and Safety Controls

3.2.3.1. Vacuum must be pre-wired for, compatible and equipped with a Remote Emergency Stop (E-stop) Switch. This will enable the vacuum to be shut down in response to an emergency condition where airflow needs to be secured.

3.2.3.2. The Contractor shall be prepared to provide & route up to 500 Ft of E-stop cabling to accommodate complex routing paths, cable routing around obstacles, service brows, electrical service chases, etc.

3.2.3.3. E-stop switch shall be equipped with protective Plexiglas or acrylic style clear cover to prevent inadvertent activation.

3.2.3.4. E-stop cabling must utilize heavy-duty industrial cable for use in flexible, portable, and extra-hard usage applications (type SO cable or equivalent).

3.3. Equipment Start-up/ Commissioning Services

3.3.1. Contractor must provide start-up, training, and commissioning services to prepare the equipment to be placed into service. This includes but is not limited to the following:

3.3.1.1. Energizing equipment

3.3.1.2. Pressurizing the system

3.3.1.3. Performing leak check of all contractor made connections

3.3.1.4. Adjusting setpoint(s) to meet the requirements of this Statement of Work

3.3.1.5. Verifying satisfactory operation of all drains installed on equipment

3.3.1.6. Troubleshooting/adjudicating any alarm conditions present on start-up (See 6.4)

3.3.1.7. Training Government operators on equipment function for each piece of equipment provided, control and alarm(s)/indications.

4. NOTES:

4.1. Construction: Except as noted for a particular machine type, units shall be a single integrated framed structure manufactured as a complete entity (Fully Packaged) to include all devices, accessories, and fittings necessary to perform the function for which it was designed. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed to inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110°F & 0 to 100% RH). Machines shall meet State and federal requirements for its type such as the National Electrical Code (NEC) for electrical devices / components and the American Society of Mechanical Engineers (ASME) for pressurized vessels / components.

Machines shall be modular in design so as to act as a stand-alone unit; compact so as to fit in the tight confines of a drydock or pier space(s); portable so as to be lifted by crane; and ruggedly constructed so as to endure a marine industrial environment. Machines shall be newly manufactured / completely refurbished and factory tested within ten (10) years.

4.2. Electrical: Electrical components shall conform/meet or exceed a NEMA standard (NEMA 3) that allows for unsheltered outdoor use of the unit. Each machine shall require only one type of electrical power (460

Rev: A Page 3 of 5

VAC +5% / three-phase / 60 hertz). The type of electrical power required (voltage & amperage) must be clearly indicated on the outside of the equipment, readily detected, and collocated with all other electrical information. The Contractor shall provide the Contracting Officer’s Representatives (COR) and Technical Points of Contact (TPOC) written notification of the following details: (CDRL A004, B004, C004) (i) electrical power type (amperage & voltage); (ii) type of electrical connectors shall be delivered with fabricated, watertight, Camlok connections (iii) breaker type/size or recommended capacity for the electrical source;

and (iv) whether the machine is furnished with over-current protection at time of delivery to allow for safe connection to Government provided power source. This information must be included in technical submittals for review by engineering to allow for planning efforts by the project.

4.3. Contractor Identification Of Itemized And Ancillary Equipment: The Contractor shall uniquely tag and permanently mark all of its ancillary and itemized equipment / hardware (e.g. manifolds, hose assemblies, pipe fittings, duct adapters, ducting, etc.) so as to differentiate from that owned by either the Shipyard or other Contractors.

4.4. Dead Front Control Panel or External Controller: Access to basic machinery controls, such as a Dead Front

Control Panel or External Controller, shall be such that there is non-exposure to energized live electrical circuits or other components regardless of voltage, to include control circuitry, by a person on the operating side of the equipment.

5. GOVERNMENT FURNISHED MATERIAL (GFM): The Government will provide the equipment listed below, while operating the equipment.

5.1. 6” vacuum hose

5.2. Power Cabling

6. RESPONSIBILITY.

6.1. Government

6.1.1. Electrical power, water, and compressed air services as required for the proper operation of the system.

6.1.2. Equipment Technical Evaluation: C230 Engineering

6.1.3. Receipt Inspection: COR, TPOC & Zone Manager (ZM)

6.1.4. Schedule equipment delivery & returns: COR, TPOC & ZM

6.1.5. Schedule equipment service, repair, and training: COR, TPOC & Project Zone Manager.

6.2. Contractor

6.2.1. Any and all required State approved safety features (i.e. safety pressure relief valves, low water cutout, over pressure protection) installed with applicable State certification.

6.2.2. The contractor shall maintain a stringent maintenance program and be responsible for all preventative maintenance, except for daily check of liquid levels. The contractor shall provide oil, filters, coolant, and lubricant for engine during the rental period.

6.2.3. The contractor shall provide repair service within twelve (12) hours after notification by the Contracting Officer or his/her representative. In the event the machine cannot be returned to service within twenty-four (24) hours of notification, the Contractor shall deliver a replacement at no extra charge to the Government.

6.2.4. The contractor shall provide equipment start-up, and on site commissioning per section 3.3.

6.2.5. The contractor shall be responsible for equipment failure not arising out of abuse or negligence by the government.

6.2.6. There shall be no changes unless authorized by the Contracting Officer.

6.2.7. The Contractor shall provide technical support to PNSY project personnel as required.

6.2.8. The Contractor shall provide all deliverables specified in section 6.5.

Rev: A Page 4 of 5

6.2.9. The contractor must submit a Quality Assurance Plan (QAP)/Certification Data Report for all equipment contained in the requirements of this SOW. (CDRL A001, B001, C001)

6.3. Maintenance

6.3.1. Surveillance Checks. The Government will conduct daily surveillance checks of the equipment, which is limited to a visual inspection verifying no alarm conditions or obvious deficiencies are present (Ex.

Abnormal Noises, Vibrations, leaks). Except for daily surveillance checks, the Contractor is responsible for all equipment preventative maintenance, weekly inspections and repairs for the duration of the lease. The Contractor shall coordinate with the COR and TPOC, in writing, to schedule preventative maintenance and weekly inspections.

6.3.2. Preventative Maintenance & Weekly Inspections. The Contractor shall perform Preventative Maintenance and Weekly Inspections of the equipment during the contract. The Contractor shall provide a Preventative Maintenance (PM) plan with schedules which are equipment specific and include a list of actions for both weekly inspections and PM. (CDRL A002, B002, C002) At a minimum, the list of actions shall meet all requirements recommended by the Original Equipment Manufacturer (OEM). If a list of actions is not available from or recommended by the OEM, the Contractor shall develop a list of actions and perform these services in accordance with the SOW. Weekly inspections shall be performed by a qualified service technician provided by the Contractor and shall consist of checking all functional operating parameters of each individual piece of equipment including, but is not limited to: verifying correct equipment set-up, performance and operation, checking for diagnostic or trouble codes. The PM plan actions list for each piece of equipment shall include a comprehensive list of the components to be serviced as well as identifying the service frequency (e.g., all consumables to be replaced, bearing grease points, belt replacement / tensioning, filter changes, refrigerant charge, oil changes, other lubrication, coolant refills, liquid top-offs, etc.) The Contractor shall prepare and submit a technical field report/maintenance service report. (CDRL A003, B003, C003)

6.3.3. Repairs. The Contractor shall provide a qualified service technician to repair all equipment deficiencies and malfunctions and return the system to an operable condition. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 6.2.

6.4. Training. The Contractor is responsible for and shall provide training sessions to Shipyard Personnel on the operation and setup of all equipment. Training shall be available throughout the duration of the lease to accommodate equipment swap out and seasonal equipment operation.

6.5. Deliverables. The Contractor shall deliver the following information, electronically to the COR and TPOC, and in hard copy when the equipment is delivered to the Government:

6.5.1. Technical Instructions (TIs) such as Operations & Maintenance Manuals, Operating Instructions, Controls Manual, and/or Mechanical/Electrical Manual with Schematics; Note, all Technical Instructions shall be located in a water proof case affixed to each machine. (CDRL A004, B004, C004)

6.5.2. Points of contact with telephone numbers for requesting emergency repairs 24 hours 7 days a week.

(CDRL A005, B005, C005)

6.5.3. Preventative Maintenance Schedules. (See section 6.3) (CDRL A002, B002, C002)

6.5.4. Equipment Data Sheet (EDS) (CDRL A004, B004, C004)

7. INSPECTION/DELIVERY / ACCEPTANCE / RETURN.

Rev: A Page 5 of 5

7.1. Delivery. Except as noted below in paragraph 7.2, the Contractor shall deliver machinery that is fully assembled, ready-to-use, in a first-class-operating condition and functions as intended. The machinery with its support equipment shall be delivered to the site on or prior to the request date. The Contractor shall confirm the date and time of delivery prior to each delivery with the COR and TPOC, if appointed. The Government can provide forklift services for removing machinery from Contractor’s transport during work hours. The Contractor shall provide the COR and TPOC with an itemized list of all equipment delivered at the time of delivery.

7.2. Start Up- Upon delivery, the Contractor shall: (i) provide start up and commissioning of the equipment to verify its operability per SOW section 3.3; (ii) provide all deliverables as required per SOW section 6.5 ; and

(iii) train designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, & service contacts per SOW section 6.4.

7.3. Security- To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the equipment installation location. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport. Vehicular access requires a non-expired personal REAL ID Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear.

7.4. Receipt Inspection Criteria- Equipment must meet all criteria defined in this specification.

7.5. Final Acceptance. Upon satisfactory completion of inspection and test of the equipment, the authorized

Government Representative (Portsmouth Naval Shipyard Code 990 Equipment Manager or Project Temporary Service Zone Manager) will sign and forward the acceptance document(s) to the POC as designated on the Contract and/or the COR for completion. Unloading of equipment from Contractor’s transport does not signify acceptance.

7.6. Return. The Government will provide a temporary storage location convenient for Contractor pick-up. The

Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the Contractor’s transport.

8. ATTACHMENTS

8.1. Corporate Lifting and Handling Manual

8.2. Vendor Compliance Checklist