Statement of Work.pdf

22Z2AA6 Repair Chillers

STATEMENT OF WORK

1. SUBJECT

The purpose of this Statement of Work is to provide the Federal Medical Center Devens (FMC, Devens), Facilities department with a contract to provide Preventative Maintenance and Repairs to the three (3) Trane Chillers located inside the Powerhouse at FMC Devens, 42 Patton Road, Devens, MA 01432

2. PLACE OF PERFORMANCE

The place of performance will be Devens Federal Medical Center Powerhouse, 42 Patton Road, Devens, MA 01432.

3. SCOPE OF SERVICES

The existing three (3) Trane chillers are approximately 22 years old and are in need of both repair and Maintenance.

All three Chillers, CHLR-C-1, CHLR-C-2, and CHLR-C-3 require preventative maintenance to ensure that they are fully operational for the 2022 cooling season.

Chiller 1 (CHLR-C-1) requires technical troubleshooting and minor repairs in addition to Annual Preventative maintenance.

Chiller 2 (CHLR-C-2) is currently offline and has been previously diagnosed with a damaged vane that requires replacement, as well as Annual Preventative Maintenance.

Chiller 3 (CHLR-C-3) requires troubleshooting and minor repairs in addition to Annual Preventative Maintenance.

Annual Preventative Maintenance will include the following at a minimum:

• Check water flows and interlocks

• Check operational set points/performances

• Calibrate controls

• Check configurations of unit control modules

• Inspect contacts and tighten terminals

• Test/Inspect the motor compressors with a Megohmeter

• Record operating pressures/amperages/voltages

• Change oil

• Replace oil filters

• Carry out leak test

• Replace line drier cores

• Lubricate motors/dampers/bearing

• Check operation of machines/compare conditions of operation against original commissioning data

There will be a pre-quote site visit where all interested contractors will be given ample time to review the three chillers and ancillary equipment, review the building layout for access, and ask questions.

Due to the 24/7 operating status of FMC Devens, as well as the medical mission, there will need to be two

(2) chillers on-line and operating at all times after April 1, 2022. At the end of this contract, all three chillers will operate as designed and will be able to be on-line for the start of the 2022 cooling season.

All parts and labor will be provided by the contractor. All refrigerant recovery and replacement will be the responsibility of the Contractor.

4. SCHEDULE

Services will be anticipated complete within 120 days after receipt of order from the Contracting Officer.

Should a longer period be needed, the Contractor should contact the COR and the Contracting Officer as soon as physically possible.

5. METHOD OF PERFORMANCE

The services provided, being professional in nature, will be provided in the manner as considered appropriate in the local community. In accordance with Justice Acquisition Regulation 2852.201-70, the Contractor’s performance will be monitored by the Contracting Officer’s Technical Representative.

6. MINIMUM QUALIFICATIONS

The selected Contractor must be certified by Trane to service Trane brand industrial chillers. The Contractor must be properly licensed to perform these services in the Commonwealth of Massachusetts, as well as licensed by the Federal Government as required. The contractor agrees to follow all federal, state, and local laws, including OSHA codes. The Contractor will be required to provide professional certifications prior to award.

7. SUPPLIES

All supplies and materials will be provided by the contractor. This includes, chemicals, cleaners, parts, etc.

8. INMATE MANAGEMENT

Provisions of services under this contract will require infrequent and unsupervised contact with inmates.

Contractor will not be responsible for management of inmates.

9. INSTITUTION SECURITY

The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. Devens Federal Medical Center will provide escort for the Contractor during the duration of the contract. Due to the sensitive nature of the correctional environment, the contractor is expected to be prompt in reporting to the workplace in order to support the inmate accountability policy.

10. CONTRACTUAL INFORMATION

FMC Devens will be responsible for the following vouchering and law enforcement checks, as well as ensuring that fingerprinting and urinalysis testing is completed in accordance with the Human Resource Manual. In accordance with Bureau of Prisons Acquisition Policy 13.103 (b), the following investigative procedures may be applied and appropriate forms completed before any Contractor employees are permitted inside an institution::

1. National Crime Information Center (NCIC) check

2. Declaration of Federal Employment (OF-306)

3. FD-258 (Fingerprint Check)

4. Law Enforcement Agency Checks

5. Vouchering of employees over past 5 years

6. Employment Resume/Personal Qualifications

7. Completed Contractor Pre-employment questionnaire

8. OPM-329-A (Authority for Release of Information)

9. Questionnaire for Sensitive Positions (SF-85 for low Risk,SF-85P for above low risk)

10. Credit Check, if applicable

11. Urinalysis, if applicable

11. PAYMENT TERMS

Payment is based on the provision of an end product or the accomplishment of a specific task. Payment terms shall be as specified in FAR 52.212-4 (g).

12. Non-Personal Services Information:

This service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific task. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. The contractor shall attend all training required by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend institution meetings, staff recalls or Government training sessions for institution staff.

13. COVID-19 SPECIFIC INFORMATION

Prior to entering FMC Devens, or working on the grounds of FMC Devens, all persons are required to adhere to current Federal Bureau of Prisons established COVID-19 protocols. This includes, but is not limited to temperature check upon start of shift, social distancing, or mask mandates.