Statement of Work.pdf

Statement of Work for

Wisconsin Air National Guard (WI ANG) Yellow Ribbon Child Care

The Wisconsin Air National Guard (WI ANG) will conduct Yellow Ribbon Reintegration Program (YRRP) Multi-Phase Deployment events on 5 February 2022, and is seeking child care services for up to 30 children of various ages for each event. Childcare service hours are expected from 0700 to 1700 to accommodate child registration and pick up. The location of event will be in Wisconsin Dells, WI, or a directly adjacent location. Child Care services are expected to be performed at the event location.

1.0 Childcare Requirements

1.0 Registration Requirements

1.0.1 The contractor is responsible for maintaining a sign in roster by child name, parent name and signature, parent emergency contact information, lunch check-out/in and final check-out.

1.0.2 The contractor must require parents to complete a form that informs the caregivers of allergies, habits, and activity likes/dislikes.

1.0.3 The contractor must arrive at the event location and setup all necessary equipment for the day at least thirty minutes prior to the scheduled start time.

1.1 Caregiver Ratios

1.1.1 The contractor will ensure that the child-to-caregiver ratio in each room is appropriate commensurate with quantity and ages of children.

1.1.2 Three child care rooms will be utilized. The venue will provide each room with a table, chairs, television, and DVD player.

1.1.2.1 Room 1: Estimated 10 children ages 0-5. The venue will provide this room with a refrigerator.

1.1.2.2 Room 2: Estimated 10 children ages 6-12.

1.1.2.3 Room 3: Estimated 10 children ages 13-17.

1.2 General Requirements

1.2.1 At all times a minimum of two caregivers will be on-site of the services being provided.

1.2.2 If any incident happens to a child, a State incident form will be forwarded to the contracting officer for further investigation.

1.2.3 Additionally the contractor will provide proof of Liability Insurance for the Wisconsin Air National Guard prior to the first event.

1.2.3.1 Minimum liability coverage of $25,000 per person.

1.2.3.2 Minimum occurrence liability coverage of $75,000 per incident.

1.3 Staff Requirements

1.3.1 All staff are required to hold and maintain current certifications in CPR and First Aid.

1.3.2 Contractor will comply with FAR 37(d) 37.103 para (d) .... criminal background checks ----- Ensure that contracts for child care services include requirements for criminal history background checks on employees who will perform child care services under the contract in accordance with 34 U.S.

Code § 20351, and agency procedures.

1.3.3 Prior to contract award, the contractor will provide to the contracting office: a list of all employees working on this contract, all CPR and First Aid Certifications, and background checks.

1.3.4 All staff hired by the contractor must be a minimum 18 years of age.

1.3.5 At all times the contractor must maintain current background checks and certifications on all employees, providing that information to the contracting officer when requested.

1.4 Sanitization

1.4.1 A designated diaper changing area will be in the room, secluded from all other children, and will include a covered garbage can, baby wipes, and disinfecting wipes. The surface of the changing station will be of material that is easily disinfected after every individual use. All caregivers will use hand sanitizer or soap and water prior to returning to work.

1.4.2 The contractor will provide each child with a sanitized mat or sleeping bag to take naps on. Each child will have an individual mat. All mats / sleeping bags will be sanitized and cleaned prior to use.

1.4.3 A separate snack area will be provided, in which all snacks will be served at a table setting. All staff will wear non-allergenic plastic gloves while serving snacks.

1.4.4 All staff and children leaving the prescribed child care room must have shoes on unless leaving for the day in the care of their parents or guardians.

1.4.5 All toys, crafts and equipment used in the childcare room will be sanitized daily.

1.4.6 The contractor will provide two portable cribs, or Pack ‘n Play type items, to be used in Room 1.

1.5 Snacks

1.5.1 Snacks and meals will be provided by the government.

1.6 Activity Plans

1.6.1 Age appropriate activities and toys will be provided for all children.

1.6.2 All toys, crafts and equipment required to implement the learning activities will be provided by the contractor.

1.7 Cancellation / Policy

1.7.1 The final count of children and their ages will be provided to the contractor no later than 27 January 2022. The initial quantity and ages of children is an estimate and is subject to increase or decrease. The contractor will adjust quantities and will bill for the amount of caregivers required.

1.8 Government Furnished Equipment / Space

1.8.1 The Government will provide a minimum space of 35 square feet of open floor space per child that is scheduled to attend.

1.8.2 The contractor will not contact the hotel regarding this space as the government is responsible for ensuring the space is adequate.

1.8.3 The contractor is responsible upon arrival in the space to ensure that it is adequately safe and ensure all safety precautions are taken.

2.0 Invoicing and Payment Instructions

2.0 All invoices will be entered electronically in Wide Area Workflow (WAWF).

2.1 All payments will be made net 30, from the date the invoice is signed accepted.

3.0 State Guidelines

3.0 Unless stated otherwise in this Statement of Work all guidelines and regulations apply under DSCF 250 Licensing Rules for Family & Child Care Centers.

3.1 Also Department of Health and Family Services Chapter 46.

4.0 Quality Assurance and Labor Surveys

4.0 The government holds the right to do a quality assurance visit at any time in accordance with the attached checklist.

4.1 Service Contract Labor Standards Apply. All employees of the contractor shall at a minimum be making what is prescribed for the area in which they are working, in accordance with the Department of Labor Wage Determination.

Service Delivery Summary Worksheet

Objective: The contractor shall provide all labor, equipment, tools, materials, supervision, and any other items and services (except as provided as Government-Furnished Property or Government Furnished Equipment) necessary to perform Childcare services for the WIANG Yellow Ribbon Reintegration Program in this Statement of Work and in accordance with contract requirements.

Deliverable Performance Standard Acceptable Quality Level

(AQL)

Method Used / Frequency

PO-1 Child to Nanny Ratio

Section 1.1.1 98% of the time.

Periodic Inspection

/ Customer Complaint / Spot Checks /

Customer Survey

PO-2 Child Registration & Pick up.

Section 1.0 98% of the time; and no more than 2 validated customer complaints per event.

PO-3 Activity Plan & Toys

Section 1.6 95% of the time; and no more than 3 validated customer complaints per event.

PO-4

Sanitation/Safety

Section 1.4 98% of the time; and no more than 2 validated customer complaints per event