Statement of Work.pdf

Statement of Work (SOW)

Orders for Services

GENERAL INFORMATION

Title of Project:

AmeriCorps NCCC NC REGION Catering Services

Statement of Need, Purpose, and/or Objective:

Our program is rigorous with several essential work functions that make it necessary for AmeriCorps to provide well balanced nutritious meals for all corps members throughout the year. The AmeriCorps

NCCC will require these services at the Vinton, Iowa campus location.

Background Information:

AmeriCorps NCCC is a residential national service program operated by the Corporation for National and

Community Service. The AmeriCorps NCCC mission is to strengthen communities and develop leaders through team-based national and community service. The AmeriCorps NCCC mission is accomplished through the engagement of young people ages 18 to 24 in team-based service on projects in local communities. AmeriCorps NCCC operates throughout the United States with Region Campuses in

California, Colorado, Iowa, and Mississippi.

Period of Performance:

Period of Performance July 1, 2020 to June 30, 2025 (5 year BPA or base plus 4 option years TBD)

Place of Performance:

North Central Region Campus

1004 G. Ave

Vinton, Iowa 52349

Hours of Operation:

Normal operation hours range 6am to 6pm Monday – Friday Central Time Zone

Federal Holidays:

Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday –Saturday or Sunday – the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Contractors shall follow these same guidelines. Direct billing/invoicing shall not be allowed for any Federal Government Holidays (e.g. New

Year’s Day; Birthday of Martin Luther King, Jr.; Birthday of George Washington; Memorial Day;

Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day)

SCOPE OF WORK

General Requirements:

This Purchase Request is to provide catering services for the AmeriCorps North Central Region Campus

Corps Members. The Government intends to award a BPA or IDIQ. Typical service requests will vary by meal, up to 3 meals per day (e.g. breakfast, lunch, and dinner), up to five days in a row for up to 250 people per meal.

Specific Requirements:

• Food needs to adhere to State of Iowa and national safety and health code requirements

• Providers must be on site to prep for the first meal a minimum of 2 hours prior to 1st meal time

• Feed a minimum of 12 people and a maximum of 240 people per meal. The number of meals to provide will vary depending on event and class size. An average meal is around 220 meals

• Meals must be served buffet style, unless otherwise directed

• Communicate with Deputy Director or designee for menu, specific instruction, and work detail specific to event prior to delivery of services

• Must provide a meal menu to requestor for all meal requests within 48-hours prior to service

• Accommodate specific nutritional requirements including vegetarian, vegan, and food allergy options. Expected 20-35% of members are vegetarian. The number or percentage changes with each class. Count subject to change per service.

• Provider must be flexible with meal counts, serving times, and menu changes

• Special nutrition requirements must be labeled for each meal service

• Provide a variety of different food types (including different ethnic foods)

• Provider shall not prepare a similar meal more than once within a 5 day period

• Provide high protein meals with 15-25 grams of protein per meal

• Provide at least two different beverages (e.g. lemonade & coffee) for all meals, not including water

• Willing to provide boxed meals upon request within a 48-hour window

• Provide utensils, napkins, dishes, flatware, plates, cups, food containers, bags and condiments

• Provide condiments related to the meal

• Drinking water must be provided for all meals – either in containers or large water dispensers

• Must deliver and set-up for meal in advanced of meal time (e.g. 15 minutes prior), but not in excess so that meal sits and gets cold/stale/in unsafe temperatures

• All food must be delivered prior to designated meal service time (e.g. no partial or late meal deliveries after meal service starts)

• On rare occasions, may be asked to support a meal for a Special Occasion which may require set up for outdoor catering including grill/barbecue style buffet and all necessary equipment for an outdoor cookout

• Vendor must provide all supplies necessary to maintain hot and cold food (i.e. coolers with ice for drinks, water dispensers for drinking water, heating trays for food, power cords, etc.)

• At least one server must remain onsite during mealtime. If additional servers are required based on size of group and meal, requestor will identify this ahead of time, at no additional cost.

• Server must monitor buffet line to ensure corps members are not taking more than their authorized meal amount

• Servers must maintain a clean & sanitary food area, maintain foods at safe temperatures, and replenish food items as necessary

• Leftovers must be packaged in storage containers provided by vendor

• Catering services include set-up, breakdown, and clean-up of catering area and associated kitchen/cooking facilities. Removal of all trash to the campus dumpster related to preparation, cooking, catering, serving and consumption of food

• Provide linens when requested

• Accommodate special occasion events if requested

SAMPLE MENU

Vendor must provide sample menus for the following “type” meals for up to 250 people.

1. Breakfast-to-Go (e.g. boxed/bagged meal & drinks portable to travel)

2. Standard Breakfast (e.g. eggs, sausage, potato, yogurt, toast, fruit, drinks, condiments, cereal)

3. Lunch to Go (e.g. boxed/bagged meal & drinks portable to travel)

4. Standard Lunch (proteins, sides, salad, dessert, drinks, condiments)

5. Standard Dinner (proteins, sides, salad, bread, dessert, drinks, condiments)

6. Three Course Dinner (appetizers, main dish/sides, dessert, drinks, condiments)

GOVERNMENT RESPONSIBILITIES

AmeriCorps National Civilian Community Corps (AmeriCorps NCCC) will be responsible for:

• Notify vendor of any changes in meal count or special requirements 48 hours prior to meal prep

• Deputy Director or designee will coordinate specifications and event requirements with vendor shortly after contract execution

• Will approve all meal menus upon submission from vendor prior to meal preparation

• Deputy Director or designee will designate times meals will be served

• Will provide access to campus kitchen/meal prep area, for North Central Region on-campus meal service, four hours prior to commencement of a specific period of performance and will allow access through the end of the period of performance unless otherwise instructed by appropriate campus staff

• Will provide banquet tables to support serving line area, dining tables, and chairs

• Upon completion of catering, invoices to be submitted via the IPP invoice processing system. If catering is long term, invoices should be received weekly for prompt payment

• Will dispose of unwanted food items after vendor has packaged leftovers

• Provide corps members a food survey to be used a provider performance measure. Submit surveys to the COR

DELIVERY OR DELIVERABLES

North Central Region Campus

1004 G. Ave

Vinton, Iowa 52349

PAYMENT PROVISIONS:

Vendor shall invoice with payment of NET 30 days in IPP.

OTHER CONSIDERATIONS

Product warranty:

N/A

Key Personnel:

Project Manager

Caterers

Non-Compliance Penalties:

N/A

Publications and Publicity:

N/A

Confidentiality of Information:

N/A