Statement of Work.pdf

STATEMENT OF WORK

FOR

DEPARTMENT WORKSTATION ADDITION

AT

KAYENTA HEALTH CARE CENTER

KAYENTA, ARIZONA

May 7, 2021

KAYENTA SERVICE UNIT

1. INTRODUCTION:

1.1. The Kayenta Health Center (KHC) requires professional construction services and expertise to perform the following:

A. Acquiring new workstation materials, items, hardware and Etc. that match or are identical to the existing facility workstation setting, design, color, and quality.

B. Disassemble, assemble, modify, install/furnish and conduct all other required work to existing and new workstations in departments within the Kayenta Health Center Facility.

C. Install partition walls and doors.

D. Contractor to inform KHC if it will sub-contract electrical and data installation.

E. Perform all work and provide all materials and tools for Electrical and all other work required, from start to finish (turnkey).

F. Perform all work and provide all materials and tools for Data and all other work required, from start to finish (turnkey).

G. Contractor is to engineer, furnish, install, and modify new and existing workstations for full function.

H. *Contractor site visit is welcome and encouraged.

2. PROJECT BACKGROUND:

Kayenta Health Center (KHC) is located south of Arizona State Highway 160 at milepost 364.3. KHC requires services to acquire, and install matching workstations and equipment.

2.1. Departments at KHC are growing and there is a need to utilize space more efficiently to make room for additional employees. This project involves the modification of current work stations that will require disassembly, reassembly and repositioning of new and existing workstations.

Ultimately the new and existing work stations need to be fully operational with power, and internet/data lines in place. New work stations need to match facility’s existing workstations.

Electrical outlets, desks, shelves, cubical walls and chairs are a few of the items that need to be part of the new and existing work stations. This health facility project, in a patient care environment, requires the expertise of a professional and responsible contractor.

3. PROJECT DESCRIPTION:

The contractor shall prepare a proposal, and upon award, shall provide an accurate timeline to complete this project and following will be a preconstruction meeting, then contractor is to perform the install/construction work to completion (turnkey project).

3.1. The project includes the following work:

A. New and existing workstation modification, disassembly, assembly, and repositioning.

B. Contractor must design and furnish workstations with all basic needed parts listed in

Picture 1.

C. Contractor to provide and install Hayworth locks for all overhead cabinet and desk drawer.

D. Electrical and data line rerouting/relocating, installation, hook up and other required work.

E. Contractor to furnish and install workstation’s two electrical receptacle per workstation with all electric wire interconnection to main pig tail electrical source.

F. KHC electrician to provide electrical source to the pig tail installed by contractor.

G. Contractor to furnish & install all electric circuits from wall electrical box to work station.

H. Contractor to work with KHC Electrician on number of required electrical circuits for additional workstations.

I. All electrical receptacles must be tested and functional when work is completed.

J. Contractor to furnish and install two data drops per work station.

K. Contractor to furnish Cat 6 data module and plate for each work station. KHC utilizes

Black Box module: part number C6AJA70-BL-R2.

L. Design furniture to allow data cable race way.

M. KHC to provide data drop to loop on wall and contractor to take it from there.

N. Contractor to pull wires through furniture race way.

O. KHC to terminate CAT 6 cable to Black Box Jack.

P. Contractor to work in clinical environments.

Q. Re-use as much furniture that are in place.

R. Match color and style to existing furniture.

S. Finished work/product needs to be pristine, professional, safe, and function as intended by the manufacture.

T. Contractor to dispose of debris at approved EPA disposal location.

U. HIM Department to add six workstations:

• Remove furniture, electrical connections, & data circuits in area for 6 new furniture.

• Re-use as much furniture and access furniture from Medical Staff project

• KHC to pick up and store removed furniture.

• Contractor to furnish and install all new six workstation where specified.

• Contractor must work on weekends or after hours. Working office.

V. Medical Staff Department to add thirteen workstations:

• Remove all furniture, electrical connections, & data circuits in area for 13 new furniture.

• KHC to pick up and store removed furniture.

• Contractor to take any furniture needed at HIM department.

• Contractor to furnish and install all new thirteen new workstation where specified.

• Contractor can work 8:00 am to 5:00 pm daily.

W. Human Resources Department to door:

• Contractor to furnish and install door.

4. CRITERIA:

4.1. Codes and Standards: the contractor shall perform work in accordance with best common healthcare and industry practices;

4.2. Enforcement of job safety & hazard awareness (PPE, Jobs specific hazards, Electrical isolation)

4.3. All work conducted needs to be National Fire Protection Association (NFPA) code compliant.

4.4. All work conducted needs to be National Electric Code (NEC) code compliant.

4.5. All work needs to follow Facility Guidelines Institute (FGI) 2014 & 2018 - Hospitals and

Outpatient Facilities codes.

4.6. All building materials (electrical, data, fire rated sealants & ETC.) are to be reviewed and approved prior to ordering for code compliance and rating checks.

5. GENERAL REQUIREMENTS:

5.1. Contractor shall develop a set plan and accurate timeline to present to KSU project representative prior to the project start date.

5.2. A report and walk through of the work area will be necessary after completion of project.

5.3. Contractor to send submittal to KHC for approval of furniture to be install prior to ordering furniture.

5.4. Work area should be well kept and free of trash and debris after work days.

5.5. PDF Architecture drawings available upon request.

5.6. All tools and hardware must be on rolling carts.

5.7. Ceiling tiles, flooring and other damage “effected by construction” activities need to be repaired with the project completion.

5.8. The contractor shall perform work during times that do not disturb normal business activity.

Working hours are to be after hours (After 5PM) and on weekends. Work will not be conducted on Federal Holidays, alternate hours need to be discussed and agreed upon with Facility Management.

5.9. Contractor may be required to work weekends and after hour as needed to not disrupt KHC Health Care.

5.10. The contractor shall furnish a schedule of the dates and working times agreed upon and present to the Contracting Officer Representative, person of contact and the facility manager at least two weeks in advance.

5.11. Contractor to leave behind any unusable furniture and parts with KHC Facility Management.

5.12. Any foreseen or unplanned costs, workhours or changes that will affect or incur extra costs to

KHC needs to be brought to the attention of the KHC project representative before proceeding with this matter.

5.13. The contractor must be mindful of keeping normal business activity uninterrupted.

5.14. Contractor requests need to be communicated through KHC project representative, Contracting Officer Representative. Contact information is located in section 9.

5.15. Contractor is expected to be professional and efficient with his work.

6. SPECIAL REQUIREMENTS:

6.1. Proper construction methods are required in a health facility environment and is needed to prevent, minimize and eliminate construction activity generated contamination to employees, patients, and facility.

6.2. HVAC vents, exhaust hoods, and openings need to be covered and sealed to prevent fumes, dust, odors and other construction related activity contamination from escaping.

6.3. Fire safety systems such as sprinklers and smoke alarms need to be blocked, covered and/or protected to prevent damage and activation if contractor work has potential to activate these systems and devices.

6.4. Contractor is responsible for furnishing all tools, PPE and all other materials required to complete this project.

6.5. Contractor to participate and follow PCRA (Pre-Construction Risk Assessment).

6.6. Contractor and all of its workers are required to obtain an ID badge at KHC in order to work at the facility. Depending on the number of workers this process can take one to three hours.

7. ATTACHEMENTS:

7.1. Picture 1: This picture is a reference to match existing workstation color and style. This workstation style, color, and quality will stay the same however table length and widths, cubicle wall length and height, and etc. will vary.

7.2. Appendix A: These are the areas in the facility that need workstations.

8. PERIOD OF PERFORMANCE:

8.1. The period of performance shall begin Date of Award through December 31, 2021.

9. CONTACT INFORMATION:

9.1. Desmond Jones, Office: (928) 697-4375, E-mail: desmond.jones@ihs.gov

9.2. Leo Thinn, Office: (928) 697-4374, E-mail: leo.thinn@ihs.gov

10. WARRANTY:

10.1. Equipment Warranty one year minimum.

10.2. Workmanship warranty one year minimum.

Figure 1 Photo of Workstation Setup

Picture 1 :

Free standing overhead shelf.

Book shelf.

Document separator.

Light.

Backing.

Mesh backing type chair.

Pencil drawer.

Drawer/pedestal.

Cubical wall.

Figure 2 Typical Workstation Set Up

Figure 3 HIM Existing Configuration

Figure 4 HIM New Configuration

Figure 5 Medical Staff Existing Configuration

Figure 6 New Medical Staff Configuration

Figure 7 HR Door Installation

KAYENTA HEALTH CARE CENTER