Statement of Work.pdf

STATEMENT OF WORK

FOR

WINDOW REPLACEMENT FOR 31 MANUFACTURED HOMES

AT

KAYENTA HEALTHCARE CENTER

KAYENTA, ARIZONA

January 21, 2021

KAYENTA SERVICE UNIT

1. INTRODUCTION:

1.1. KHC requires professional services and expertise to perform the following work for its old employee quarters:

a. Install and replace the existing windows with double glazed windows for 31 manufactured homes

b. Contractor site visit is encouraged, recommended and welcomed.

2. PROJECT BACKGROUND:

2.1. Kayenta Health Center (KHC) is located south of Arizona State Highway 160 at milepost

364.3. The nearest town is a two hour drive. The Kayenta Service Unit (KSU) serves a population of 20,000 people spread across a remote and sparsely populated area. Services are provided to 200 patients each day. KHC provides walk-in clinics and a 24 hour, 7 days per week emergency room. The manufactured quarters housing is located off of Highway 163 Comb Ridge Road. There is a total of 31 manufactured homes that were purchased between the years of 1998 to 2011. Kayenta Health Center intends to replace the existing windows on 31 manufactured homes.

2.2 Contractor must be knowledgeable and experienced with the installation of windows.

Contractor is expected to be professional and provide exceptional construction services.

3. PROJECT DESCRIPTION:

3.1. The objective of this project is to improve the energy efficiency of the Kayenta Health Center Old Housing – through the installation of energy efficient windows. The consultant will be required to evaluate multiple alternatives for addressing the window systems according to the following hierarchy: repair of the existing windows-using original materials and any measures that may be taken that increase the energy efficiency of the existing windows without substantial visual change.

a. Some of the houses will be inhabited during the duration of the project. The work schedule must reflect the need to accommodate the resident and must be approved prior to work commencement.

3.2. The contractor shall prepare a proposal, and upon award, shall provide an accurate timeline to complete project and following will perform the work to completion.

3.3. The project includes the following work:

a. Supply/provide all needed supplies, materials, equipment, labor and etc. for entire project needs to completion.

b. Replace the existing windows using similar materials that will provide a similar outward appearance

c. The replacement with new windows and materials that will address the project needs

d. The style of window is to match as closely as possible with the existing windows;

e. Bathroom windows to have obscure glass (for those identified in the replacement);

f. Ensure that all windows are adequately sealed and where caulking is required this must be carried out.

g. The contractor will be responsible for the removal of all stickers etc. from the glass and will ensure that every window is polished before submitting an invoice.

h. Install new window trip to the exterior locations only.

i. Remove and dispose of current window and material.

j. Contractor is to dispose of debris at approved EPA disposal location.

4. CRITERIA:

4.1. Codes and Standards: the contractor shall perform work in accordance with best common practices and standards.

4.2. Design documents shall address all State, Federal and Local regulations regarding safety equipment, such as scaffolding and ladders, paint handling and storage.

5. GENERAL REQUIREMENTS:

5.1 An on-site Preconstruction meeting with contractor may be held prior to the start of the project.

5.2 An accurate timeline of estimated project start to completion should be presented at pre-construction meeting and followed during work for progress and reporting.

5.3 The Pre-Construction meeting will highlight special aspects of this project, establish lines of communication, establish coordination, and develop a clear understanding of duties and responsibilities for this project.

5.4 The contractor shall perform work between the hours of 8:00am and 5:00pm Monday through Friday excluding Federal Holidays, weekend and afterhours work may be required. Alternate hours need to be discussed and agreed upon with facility.

5.5 Contractor to follow all safety policy and regulations.

5.6 Contractor must follow all EPA regulations.

5.7 All care must be taken to protect the interior flooring material and furnishings within the property and drop sheets to be used at all times where necessary.

5.8 Any changes of work/materials shall be approved by Contracting Officer/Project

Manager before changes are enacted.

5.9 Any changes that effect time, price or scope of work must be approved by the contracting officer prior to proceeding.

5.10 The Contractor must be mindful of keeping normal business activity uninterrupted.

5.11 Contractor is expected to be professional and efficient with his work.

5.12 A walk through of the window installation will be necessary after completion of project.

5.13 Any damaged caused by the Contractor and/or their personnel will be rectified prior to final inspection. Corrections will be at the Contractor’s expense.

6 SPECIAL REQUIREMENTS:

6.1 Contractor shall wear ID badge on KHC premises and check in with security every day.

7 ATTACHEMENTS:

7.1 Map Of Old Quarters

a. The following is a layout of the housing for Kayenta Health Center Old Quarters.

7.2 List of Housing

a. Listing of Houses that need window replacement.

8 PERIOD OF PERFORMANCE:

8.1 The period of performance shall beginning Date of Award through September 30, 2021.

9 PLACE OF PERFORMANCE:

Kayenta Health Center – Old Quarters HWY 163, Comb Ridge Road Kayenta, AZ 86033

10 CONTACT INFORMATION:

10.1 Letina Tsosie, Supervisory Housing Management Specialist, Email: letina.tsosie@ihs.gov, Phone: (928) 697-5018

10.2 Leo Thin, Maintenance Mechanic Supervisor, Email: leo.thinn@ihs.gov, Phone: 928-697-4374

10.3 Desmond Jones, Supervisory General Engineer, Email: Desmond.jones@ihs.gov, Phone: (928)

697-4375

11 WARRANTY:

11.1 Material, equipment, and workmanship will have one year warranty.

mailto:letina.tsosie@ihs.gov, mailto:leo.thinn@ihs.gov mailto:Desmond.jones@ihs.gov

7.1 - Map of Old Quarters

7.2

Unit Manufactured

Year

1 3010 1998

2 3011 1998

3 3012 1998

4 3013 1998

5 3014 1998

6 3015 1998

7 3016 1998

8 3018 2002

9 3019 2002

10 3020 2002

11 3021 2002

12 3022 2002

13 3023 2002

14 3024 2003

15 3025 2003

16 3026 2003

17 3027 2003

18 3028 2003

19 3029 2003

20 3030 2007

21 3031 2007

22 3032 2007

23 3033 2007

24 3034 2007

25 3035 2007

26 3036 2011

27 3037 2011

28 3038 2011

29 3039 2011

30 3040 2011

31 3041 2011