Statement Of Work.pdf

Statement of Work (SOW) Sports Officials

Contract

1. Description of work: Provide Sports Officials for Intramural Sports Leagues

a. SCOPE OF WORK: The contractor shall provide all personnel, equipment, tools, materials, supervision and other items and services necessary to provide sports officials and scorekeepers as defined in this SOW except as specified as government furnished property and services at Patrick Air Force Base (AFB), Florida. The contractor shall perform to the standards in this contract. The estimated quantities of work are listed in Workload Estimates, in accordance with (IAW) Air Force Instruction (AFI) 34-266, Air Force Fitness and Sports Program. The sports officials’ contractor or their appointed representative will provide the expertise needed to perform sports official duties required for a well-rounded, current and trend driven intramural sports league. A minimum of 350 games per season held at various Patrick AFB properties for the current year with 4 available options years based on a satisfactory level of performance certified by the FSM or designated representative.

b. Location: Games/leagues will be conducted at Patrick AFB and at designated special function locations as determined by the Fitness and Sports Manager (FSM) or appointed representative.

2. Personnel

a. The sports official contract manager will recruit, and schedule qualified sports officials and score keepers who possess at a minimum a current certification/training through a nationally recognized sports officials association. All required sports officials/referee certifications must be current and valid, and on file at the fitness center, prior to commencing work. It is the responsibility of the contractor to maintain current certifications and submittal of updated certifications. All sports officials must be familiar with the fitness center emergency action plan (EAP). The contract manager will coordinate with the FSM or appointed representative for the EAP introduction.

b. The contract manager will be responsible for the performance of work in this SOW.

The contract manager and the alternate(s) will be designated in writing to the contracting officer and the FSM. No personnel support will be provided by the Fitness & Sports Center.

c. Contract personnel shall present a neat, professional appearance and be easily recognizable. Dress shall always conform to base standards.

d. The sports official contractor is reminded that off-duty, active duty Military personnel hired might be subject to permanent change of station (PCS), change in duty hours, or deployment. Any DOD civilian or active duty member must receive written approval from their squadron commander to serve as a sports official IAW Air Force Instructions. Their absence at any time shall not constitute an excuse for non-performance under the contract.

e. Supply the following personnel requested below:

Game Officials Scorekeepers Volleyball 1 1 Basketball 2 1 Softball 1 1 Soccer 1 0 Flag Football 2 1

3. Quality Control

a. The contractor shall ensure that all work performed under this SOW meets the quality standards established in paragraph 8.

b. The contractor shall obtain a proper pass and identification for sports officials to allow access to base/facility, in order to meet scheduled game times. The contractor will ensure the request for access pass will be submitted a minimum of two weeks in advance.

c. According to the Inspection of Services the government will evaluate the contractor’s performance under this contract. Government personnel will record all surveillance observations. When an observation indicates defective performance the government representative will inform the contract manager on site to initial the observation.

4. Physical Security

The contractor shall be responsible for safeguarding all government property provided.

Applicable equipment, materials, and property must be secured at the end of the last game.

5. Hours of Operation

a. Games will be conducted between Mondays – Thursday, 1700 - 2100. In the event additional games are required, coordination will be made between the FSM or designated representative and contract manager. Length of game times will be no less than 45-60 minutes long, and must comply with Air Force Standards.

b. The league types will be mutually agreed upon, depending on the fitness center activity schedule, interest, trends, and Air Force sports requirements. The contractor will be given a minimum of 15 days’ notice to schedule/provide sports officials for games.

6. Conservation of Utilities

a. The contractor shall instruct their employees in utilities conservation practices and shall be responsible for operating under conditions, which preclude the waste of government utilities.

7. Government Furnished Utilities and Services

The government shall provide without cost to the contractor the utilities necessary to accomplish the tasks specified in this SOW.

8. Specific Tasks

a. Ensure that trained/certified sports officials are available to officiate scheduled games as specified in paragraph 5a and 5b.

b. The FSM or appointed representative will provide a master schedule listing games for each sports league. All game/league scheduling changes will be approved and coordinated through the FSM or appointed representative. A minimum of three or more teams must be organized and available to participate in order for the league to be supported with contracted sports officials/referees.

c. Contractors will provide their own uniforms, whistles, rule books, pencils, pens, footballs, softballs, soccer balls, basketballs, softballs, face masks and any other equipment to conduct the individual sport being officiated. The PAFB fitness center will supply nets, score clocks and any field preparation as required. The contractor will be responsible for their own equipment upon completion of each game and to report the score back the Fitness Center within 24 hours of game completion.

d. If a game cannot be conducted, or the sports official/referee will be delayed, the contractor must contact the FSM or appointed fitness center representative within 72 hours of the start of the first game schedule.

e. Ensure all sports officials consult the PAFB fitness and sports center staff for local by-laws, league rules, etc. as applicable.

f. The fitness and sports manager or designated representative will verify completion of work. In order to complete this task, the contractor will submit invoices to the verifying official for all games officiated. Invoices will be authorized in Wide Area Work Flow (WAWF) by the appointed government representative not later than 96 hours after e-mail notification.

g. Sports officials should be present at least ten (10) minutes prior to scheduled game time, and ensure all the equipment they supplied is removed.

h. Sports officials will notify on duty fitness center staff of any injuries to participants incurred in or associated to the intramural league program.

i. Scheduled games can only be cancelled with the approval of the FSM or authorized representative (applies to low participation numbers).

j. Government must provide contract manager four (4) hour notice of cancellation of games by e-mail. The sports officials on duty are in charge of the field during play of games, therefore they are in charge of the field of play and authorized to call a game in cases of extreme weather and/or safety of the field.