Statement of Work.pdf

STATEMENT OF WORK

(SOW)

Portable Fire Extinguisher & Fire Suppression System Services

PREPARED FOR:

309th Aircraft Maintenance Group (309 AMXG)

Hill Air Force Base, Utah

September 2026

309 AMXG | Statement of Work (SOW)

Table of Contents Table of Contents

1.0 Contract Title

2.0 Background

3.0 Scope of Work

4.0 Facility Inspection

Table 1.0: Facility Fire Suppression Systems

5.0 Specific Tasks

5.1 Portable Fire Extinguisher Inspection & Maintenance

5.2 Annual Building Suppression System Inspections

6.0 Portable Fire Extinguisher & Facility Inspection Schedule Table 2.0: Portable Fire Extinguishers & Facility Inspection Master Schedule

7.0 Work Hours and Schedule

8.0 Security and Base Access Requirements

9.0 Database Management and Electronic Reporting

10.0 Contractor Qualifications

11.0 Safety and Environmental Standards

12.0 Insurance and Payment Terms

1.0 Contract Title

Monthly and Annual Portable Fire Extinguisher Inspection, Maintenance, and Monitoring.

Annual Building Fire Suppression System Inspection for the 309th Aircraft Maintenance Group

(309 AMXG).

2.0 Background

The National Fire Protection Association (NFPA) requires that portable fire extinguishers and facility fire suppression systems be inspected, tested, and maintained in accordance with (IAW) NFPA 10, NFPA 13, NFPA 25, and associated life-safety codes. The Department of War (DoW) adopts the latest editions of NFPA Codes, implemented via Air Force Occupational Safety, Fire, and Health standards, OSHA regulations, and DAFMAN 91-203.

This Blanket Purchase Agreement (BPA) provides for:

• Recurring monthly and annual inspection, maintenance, tagging, and electronic barcode tracking of approximately 1,316 Government-owned portable fire extinguishers (including

2.5 lb, 10 lb, and 50 lb configurations) distributed across 309 AMXG industrial maintenance facilities, hangars, flightline ramps, and administrative areas at Hill Air Force Base (HAFB), Utah.

• Recurring annual facility fire suppression system inspection, testing, and certification.

3.0 Scope of Work

The Contractor shall furnish all labor, supervision, travel, tools, equipment, supplies, transportation, and technical expertise necessary to perform monthly and annual inspections, preventative maintenance, testing, and monitoring of portable fire extinguishers and designated building fire suppression systems.

All work shall strictly comply with:

• NFPA 10: Standard for Portable Fire Extinguishers

• NFPA 13 / NFPA 25: Standards for the Installation, Inspection, Testing, and Maintenance of

Water-Based Fire Protection Systems

• DAFMAN 91-203: Air Force Occupational Safety, Fire, and Health Standards

• Utah Administrative Code R710-1 / R710-4: State Fire Marshal Rules for Fire Extinguisher

Servicing and Suppression Systems

• All applicable federal, state, local, and Hill AFB fire prevention regulations.

The Contractor is responsible for maintaining electronic documentation of all work performed utilizing an approved electronic tracking/barcode scanning platform (VEOCI or a system designated by the 309 AMXG Point of Contact).

4.0 Facility Inspection

All work shall be performed at Hill AFB within 309 AMXG operational facilities, maintenance hangars, back shops, and flightline ramp areas see Table 1.0 and Table 2.0:

Table 1.0: Facility Fire Suppression Systems

Facility / Building # Designated Facility Name

Inspection Frequency System Coverage

Building 5170 Hush House Annual Facility Fire Suppression / Deluge / Specialized System

Building 5185 Hush House Annual Facility Fire Suppression / Deluge / Specialized System

Building 5186 Hush House Annual Facility Fire Suppression / Deluge / Specialized System

Building 5187 Hush House Annual Facility Fire Suppression / Deluge / Specialized System

Building 5196 Hush House Annual Facility Fire Suppression / Deluge / Specialized System

Building 275 A-10 Blast Annual Facility Fire Suppression / Deluge / Specialized System

Building 2700T TAMS Annual Facility Fire Suppression System

Note: A complete physical location inventory list, equipment layout, and facility maps will be provided to the Contractor by the 309 AMXG Point of Contact (POC) upon contract award.

5.0 Specific Tasks

5.1 Portable Fire Extinguisher Inspection & Maintenance

The Contractor shall perform the following inspection and maintenance tasks across all 309 AMXG portable extinguishers (2.5 lb, 10 lb (10lb fire extinguishers must have a rating of at least 2A-10BC), and 50 lb units) see Table 2.0:

# Task Performance Standard

1 Access & Visibility Ensure extinguisher is securely mounted in designated location, unobstructed, and clearly visible.

2 Pressure Gauge Verification Verify pressure gauge needle is within the proper operating range.

3 Weight & Fullness Check Verify fullness by physical hefting or weighing to confirm proper agent charge (critical for 2.5 lb, 10 lb, and 50 lb wheeled/cartridge units).

4 Mounting & Bracket Integrity Inspect brackets, wall hangers, cabinets, and wheeled carriage assemblies (50 lb units) for physical damage or loose fasteners.

5 Service Tagging Ensure durable inspection tags are attached, legible, and updated with current month, year, and technician initials.

6 Physical Damage Inspection Inspect cylinder body for corrosion, dents, gouges, or structural defects.

7 Hardware Compatibility Verify mounting brackets and vehicle/ramp mounts match the specific model and size installed.

8 Instructions Alignment Ensure operating instructions on the nameplate face forward and are fully legible.

9 Recall & Obsolescence Check Confirm that no fire extinguisher in service has been recalled or is obsolete. If Recalled/Obsolete see Paragraph 25.

10 Cylinder Shell Integrity Inspect shell for signs of unauthorized field welding, tampering, or mechanical distortion.

11 Pull Pin & Seal Function Verify pull pin functions correctly and is secured with a clean, approved plastic tamper seal.

12 Levers & Handles Verify discharge levers, handles, and carrying assemblies operate smoothly without obstruction.

13 Valve Stem Inspection Check valve stems for proper extension, cleanliness, and absence of leakage or corrosion.

14 Operating Pressure Alignment Ensure installed pressure gauge matches the working pressure designated on the cylinder nameplate.

15 Agent Designation Confirm gauge face corresponds correctly with agent type (e.g., Dry Chemical, CO2, Clean Agent).

16 Thread Compatibility Verify valve and gauge thread compatibility during maintenance or replacement.

17 Hose & Nozzle Examination Remove nozzle/horn to verify discharge path and hose are completely unobstructed.

18 Nozzle Matching Ensure nozzle and discharge assembly match the manufacturer-approved design for the unit.

19 Hose Condition Check hoses for dry rot, weather cracking, coupling deterioration, or crimping.

20 Internal Port Check Remove hose to inspect internal valve seating for corrosion, clumping, or seal leakage.

21 Hose Retention Ensure hose retention band/clip firmly secures hose flush to the cylinder.

22 Tamper Seal Replacement Install new tamper seal upon successful completion of inspection.

23 Exterior Cleaning Clean exterior surfaces of cylinder, hose, and bracket free of industrial grease, dust, and grime.

24 Tag & Log Recording Log all inspection and maintenance actions on the physical tag and in the digital database.

25 Failed Units / Exchange Protocol

Any unit that fails inspection shall immediately be removed from service and the Contractor shall provide a new operational replacement extinguisher. The extinguisher must be replaced with identical Rating and Code. This action must be fully documented on the electronic inspection checklist in VEOCI.

26 Periodic Maintenance & Hydrostatic Testing

Perform required 6-year maintenance and hydrostatic testing IAW NFPA 10 schedules.

5.2 Annual Building Suppression System Inspections

The Contractor shall perform annual building fire suppression inspections, IAW NFPA 25/NFPA 13 and local Base Fire Department requirements see Table 2.0:

# Inspection Item Performance Standard

1 Piping & Sprinkler Head Visually inspect accessible system piping, fittings, hangers, # Inspection Item Performance Standard

Inspection seismic bracing, and discharge heads for corrosion, physical damage, leakage, or clearance obstructions.

2 Control Valve Verification Inspect all main, riser, and sectional control valves to verify they are in the full open position and properly secured, chained, or electronically supervised.

3 Waterflow Alarm Testing Functionally test mechanical waterflow alarms and pressure switch alarm transmission to central monitoring.

4 Main Drain Testing Conduct main drain flow tests to determine water supply pressure stability and verify supply lines are free of internal restrictions.

5 Tamper Switch Operations Test valve supervisory tamper switches to ensure supervisory alarm signals register at the building fire alarm panel.

6 Hydraulic Nameplate Confirm hydraulic design data plates are securely attached, readable, and intact at system risers.

7 Certification & Reporting Apply approved annual certification tags on system risers and upload completed digital test reports to VEOCI within five (5) business days.

6.0 Portable Fire Extinguisher & Facility Inspection

Schedule

Table 2.0: Portable Fire Extinguishers & Facility Inspection Master Schedule

Facility / Building #

Area Description Inspection Month Building Suppression Inspection

1 C-130 Maintenance January N/A

202 Compressed Air Building January N/A

204 C-130 Prep January N/A

205 F-35 Kitting January N/A

206 C-130 Flight Test February N/A

207 Seismograph for UofU February N/A

217 LOX Bottle Maintenance February N/A

219 A-10 Blast February N/A

220 F-16 Corrosion Control March N/A

222 F-35 Maintenance March N/A

223 Canopy Storage March N/A

225 F-35 & C-130 Maintenance March N/A

227 F-16 Fuel Dock April N/A

228 F-16 Fuel Dock April N/A

236 F-22, F-35, F-16 Fuel Docks April N/A

237 F-35 Maintenance April N/A

257 Ground Transportation Shop May N/A

269 C-130 Corrosion Control May N/A

Facility / Building #

Area Description Inspection Month Building Suppression Inspection

270 F-35 Corrosion Control May N/A

5170 Hush House TBD Annual Building Suppression

5185 Hush House TBD Annual Building Suppression

5186 Hush House TBD Annual Building Suppression

5187 Hush House TBD Annual Building Suppression

5196 Hush House TBD Annual Building Suppression

2700T TAMS September Annual Building Suppression

275 A-10 Blast May Annual Building Suppression

282 Storage June N/A

286 Storage June N/A

287 Incoming / Fuel Purge Systems June N/A

512 A-10 Storage June N/A

567 F-16 Kitting July N/A

576 Fuels Maintenance July N/A

578 Egress Shop July N/A

584 Egress Shop July N/A

590 F-16 Maintenance August N/A

640 F-22 & F-35 Paint Booths August N/A

672 F-22 Storage August N/A

Facility / Building #

Area Description Inspection Month Building Suppression Inspection

674 F-22 Maintenance August N/A

680 F-22 Maintenance September N/A

686 F-22 Canopy Storage September N/A

693 F-22 Storage September N/A

748 Battle Damage Repair October N/A

10206 C-130 Maintenance November N/A

10229 C-130 Fuel Docks November N/A

100 Admin AMXG Support November N/A

233 F-16 & F-35 Flight Test December N/A

5 Engine Shop December N/A

7.0 Work Hours and Schedule

• Standard Operating Hours: Services shall be performed between 0600 and 1400 hours, Monday through Thursday, excluding Federal Holidays.

• Coordination: The Contractor shall coordinate all work dates in advance with the 309 AMXG

Government POC to prevent disruption to active depot maintenance and flightline operations.

• Federal Holidays: Service is not required on the eleven (11) recognized Federal Holidays (New Year’s Day, MLK Day, Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day).

8.0 Security and Base Access Requirements

1. Base Entry Protocols: Contractor personnel shall contact Government POC for base access.

2. Identification: Personnel shall wear visible, company-issued identification badges and branded high-visibility safety vests at all times on base.

3. Flightline & Industrial Access: 309 AMXG facilities contain secure flightline, hangar, and ramp areas, contractor personnel must be escorted.

4. Vehicle Inspections: Contractor vehicles are subject to search and inspection by Hill AFB

Security Forces upon entering the installation and within industrial flightline perimeters.

9.0 Database Management and Electronic

Reporting

• Tracking Software: The Contractor shall perform all barcode scanning, scheduling, inventory tracking, and inspection documentation using the VEOCI electronic tracking system (or alternative system designated by 309 AMXG). Contractor personnel shall provide compatible mobile devices.

• Inspection Reporting: Digital records must document monthly checks, annual certifications, hydrostatic dates, serial numbers, and building suppression test results IAW NFPA 10 and

NFPA 25.

• Submittals: Completed monthly and annual electronic reports shall be submitted to the 309 AMXG Government Program Manager (GPM) within five (5) business days following the closure of each inspection cycle.

10.0 Contractor Qualifications

• State of Utah Licensure: The Contractor and technicians shall hold active licenses and certificates of registration issued by the Utah State Fire Marshal (SFM) for servicing portable fire extinguishers (R710-1) and fire suppression systems (R710-4).

• System Familiarity: Demonstrated proficiency and commercial experience utilizing electronic barcode scanning and tracking systems (such as VEOCI).

• Program Manager: The Contractor shall designate a Program Manager in writing to the Contracting Officer (CO) and GPM, with full operational authority to represent the Contractor.

11.0 Safety and Environmental Standards

5. Safety Compliance: Contractor personnel shall comply with all OSHA, Utah Occupational

Safety and Health (UOSH), and DAFMAN 91-203 standards.

6. Personal Protective Equipment (PPE): The Contractor shall supply all necessary PPE

(including steel-toe safety footwear, ANSI-approved eye protection, and high-visibility vests).

7. Foreign Object Damage (FOD) Prevention: Because work occurs in active aircraft depot hangars and flightline areas, strict tool control and FOD prevention procedures shall be enforced. All tools, hardware, and debris must be accounted for and secured at all times.

8. Tobacco-Free Policy: Tobacco use (including cigarettes, cigars, smokeless tobacco, and electronic vaporizers) is strictly prohibited inside all HAFB / 309 AMXG facilities, hangars, and flightline areas.

12.0 Insurance and Payment Terms

• Insurance Requirements: The Contractor shall maintain Worker’s Compensation and

Employer’s Public Liability Insurance in compliance with FAR 52.228-5 and FAR Subpart 28.307-2, with a 30-day cancellation notice provided to the Contracting Officer.

• Payment Terms: Payment shall be processed via Government Purchase Card (GPC) or Wide Area Workflow (WAWF) upon Government verification and acceptance of completed monthly deliverables.