Statement of Work.pdf

Statement of Work

I. The Commonwealth of Pennsylvania , Department of Corrections, Corrections Rifle Specialist Team, is seeking to obtain (25) NX8 - 2.5-20x50mm F1 - ZeroStop™ - .1 Mil-Radian - DigIllum™ - PTL - MIL-XT™ Rifle Scopes with front and rear flip up caps.

II. Issuing Officer Questions regarding the bid should be directed towards Purchasing Agent, Melissa Cook, melicook@pa.gov, 717-728-5307.

III. Contract Requirements

(25) NX8 - 2.5-20x50mm F1 - ZeroStop™ - .1 Mil-Radian - DigIllum™ - PTL - MIL-

XT™

Part Number: C632

(25) Objective Flip-Up Lens Caps - 50mm NX8, NX6, NXS, SHV Part Number: A474

(25) Eyepiece Flip-Up Lens Caps - NX8 20x, 32x, NXS 15x, 22x, 32x, 42x, SHV 10x, 14x, 20x Part Number: A473

These components are manufacturer specific. There are no acceptable substitutions.

Though there is no specific expected delivery date, it is the manufacturers responsibility to keep a department representative apprised of progress, benchmarks of completion and expected delivery dates.

CONTRACTOR REQUIREMENTS

Are prevailing wages required? No

Is insurance required? No

Are there specific delivery requirements?

The completed items will be shipped to: ATTN: Clint Youngfleish, 1 Rockview Pl. Bellefonte, PA 16823 mailto:melicook@pa.gov

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price

CONTRACTOR QUALIFICATIONS After the bid opening, and prior to awarding the contract, the Department has the right to request references (name, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract. Include any additional requirements. Examples include: Certifications Licenses Permits Authorized dealer letter Years of experience Domestic Workforce Utilization Reciprocal Limitations Act

VII. CONTRACT TERM The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract. The Effective Date shall be:

a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later. Include the initial contract term and any renewals as applicable. Example: This is a two-year contract with the option of three one-year renewals. Other items to consider: Does a price adjustment clause need to be added? If so, add the language: Statement of Work Template

Should the renewal option be exercised, pricing may change at the time of renewal. The price adjustment must be by mutual agreement between the Department of Corrections and the supplier and must be submitted to the Department of Corrections no later than sixty (60) days prior to the contract end date. All supporting documentation must be submitted with the pricing to justify any price increases. Does an escalation clause need to be added? o If so add, the language:

VIII. BID AWARD It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered F.O.B Destination. The awarded supplier is responsible for any shipping or delivery costs. The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

IX. BID RESULTS Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us/).

Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

X. INVOICING Contractors must follow the following invoicing requirements: • Accurately bill the Commonwealth for actual services rendered on all invoices. • Submit invoice to appropriate resource account within 10 business days of completed service • Comply with Commonwealth / Department of Correction’s practices for supplier payments. The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx