Statement of Work.pdf

SOW INSTRUCTIONS

Spec #: 20XX-XX Rev: - Page 1 of 11

STATEMENT OF WORK

1. SCOPE

1.1. Title: Portsmouth Naval Shipyard (PNSY) has a requirement for preventative maintenance (PM) and repair of seven (7) Facility Response Team (FRT) vessels and associated trailers.

1.2. Location of Work: All work is to be primarily completed at the Contractor’s maintenance facility unless the repair is minor and can be performed onsite without disrupting base operations.

1.3. Identification:

1.3.1. Boat List for Maintenance Contract

SeaArk 23’ Boat Information Manufacturer Hull Serial # SAMA1228G101 NFAS Hull Serial # 23UB0101 Fuel Capacity (Gallons) 100 Fuel Type Gasoline Engine Model Yamaha F225XCA Engine Type 225 HP Outboard Engine Serial # 6CLX1002748 Engine Hours (as of June 2024) 619.9

Metal Shark 25’ Boat Information

Manufacturer Hull Serial # GAJ25001A313 NFAS Hull Serial # 25UB1301 Fuel Capacity (Gallons) 75 Fuel Type Gasoline Engine Model Yamaha LF115XA (P)/F115XA (S) Engine Type Twin 115 HP Outboards Port Engine Serial # 1005463 Port Engine Hours (as of June 2024) 516.5 Starboard Engine Serial # 1140725 Starboard Engine Hours (as of Jun 2024) 514.2

SeaArk 30’ Platform Boat Information

Manufacturer Hull Serial # SAMA1109B000 NFAS Hull Serial # 30BP0001 Fuel Capacity (Gallons) 75 Fuel Type Gasoline Engine Model Yamaha LF150XB (P)/F150XB (S) Engine Type Twin 150 HP Outboards Port Engine Serial # 64P-X-1018599 Port Engine Hours (as of June 2024) 357.8 Starboard Engine Serial # 64P-X-1136142 Starboard Engine Hours (as of Jun 2024) 356.9

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Kvichak 30’ Skimmer Boat Information

Manufacturer Hull Serial # KV130299J0 NFAS Hull Serial # 30OP1201 Fuel Capacity (Gallons) 75 Fuel Type Gasoline Engine Model Yamaha F90TXR (P/S) Engine Type Twin 90 HP Outboards Port Engine Serial # 272102F90XA61PX1058828 Port Engine Hours (as of June 2024) 359 Starboard Engine Serial # 272102F90XA61PX1058824 Starboard Engine Hours (as of Jun 2024) 267

Metal Shark 30’ Platform Boat Information

Manufacturer Hull Serial # GAJ30R01K313 NFAS Hull Serial # 30BP1301 Fuel Capacity (Gallons) 110 Fuel Type Gasoline Engine Model Yamaha F150XA (P)/F150XA (S) Engine Type Twin 150 HP Outboards Port Engine Serial # 64P-X-1016062 Port Engine Hours (as of June 2024) 550.2 Starboard Engine Serial # 63P-X-1136142 Starboard Engine Hours (as of Jun 2024) 549.3

MetalCraft 30’ Platform Boat Information

Manufacturer Hull Serial # KPK010231323 NFAS Hull Serial # 30BP2204 Fuel Capacity (Gallons) 100 Gallons Fuel Type Gasoline Engine Model Yamaha LF150XB (P) F150XB (S) Engine Type Twin 150HP Outboards Port Engine Serial # 64PX1280645 Port Engine Hours (as of June 2024) New Starboard Engine Serial # 63PX1280645 Starboard Engine Hours (as of Jun 2024) New

MetalCraft 25’ Boat Information

Manufacturer Hull Serial # KPK01252I424 NFAS Hull Serial # 25UB2304 Fuel Capacity (Gallons) 75 Gallons Fuel Type Gasoline Engine Model Yamaha LF115XB (P)/F115XB

(S) Engine Type Twin 115HP Outboards Port Engine Serial # 6ELX1004802 Port Engine Hours (as of Nov 2025) 31.4 Starboard Engine Serial # 63PX1280645

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Starboard Engine Hours (as of Nov 2025) 31.5

1.3.2. Trailer List for Maintenance Contract

Trailer Information Boat Trailer Manufacturer Trailer VIN #

SeaArk 23’ Boat JDCI Enterprises To be provided post award Metal Shark 25’ Boat Evolution Trailer To be provided post award MetalCraft 25’ Boat Venture Trailers To be provided post award

Kvichak 30’ Skimmer Boat Carnai Trailers To be provided post award MetalCraft 30’ Platform Boat BoatMaster To be provided post award

SeaArk 30’ Platform Boat EZ Loader To be provided post award Metal Shark 30’ Platform Boat Evolution Trailer To be provided post award

2. REFERENCES

2.1. Not Applicable.

3. REQUIREMENTS

3.1. Facility Response Team (FRT) preventative maintenance and emergency repairs to FRT boats, trailers, and motors. See below for list of hulls, trailers, and motors involved. The unplanned parts and repair work associated with this contract is a NOT TO EXCEED amount. Work performed under this contract, associated with the not to exceed amount, must be approved and authorized by a contracting officer prior to proceeding with work.

3.2. Upon discovery of any vessel requiring maintenance, to include regular maintenance cycles, operational findings both during vessel operation and pier side pre-operational checks, FRT will contact the contractor to discuss the issue. Items for discussion include known identified issues, scheduled maintenance issues and equipment identified during operational use.

3.3. Portsmouth Naval Shipyard (PNS) FRT will be responsible for transporting to and from the maintenance facility. Capability for pickup and delivery of boats via water is required.

Government provided inspection forms are to be completed for each request of the first three contract line items. Capability for sea trials of boats upon completion of work is required.

3.4. The Contractor shall ensure the designated boat(s) and trailer(s) are maintained in a state of operational readiness. The boat(s) shall be made accessible and available for use by Government personnel when requested. The Contractor shall have the boat(s) available within X hours of receiving a request from the TPOC/COR.

3.5. Unplanned inspections should be followed with an estimate for repairs and shall be submitted with a breakdown of material and labor as separate items. Prior to any unplanned work being started, the contractor shall provide an estimate itemizing the work

Rev: - Page 4 of 11 to be accomplished and/ or recommended to be completed for each vessel. Invoices of unplanned work shall be submitted with a breakdown of material and labor as separate items. NOTE: PNS FRT Leader/COR reserves the right to defer any maintenance item agreed upon due operational requirement, stated cost of repair or back order to ensure remaining in compliance with contract timing, specifications and remaining funds.

3.6. The contractor shall not accept any instructions issued by any person employed by the US Government other than the Contracting Officer Representative (COR), Technical Point of Contact (TPOC), Contracting Officer (KO) or the Program Manager all acting within their limits of their authority.

3.7. The contractor shall notify the COR/TPOC prior to commencing all services. Prior to commencing any service, the contractor shall provide the COR/TPOC a written itemized estimate that includes an estimated period of performance that is consistent with industry standards. If the industry standard cannot be met, the contractor shall provide written justification and the adjusted period of performance timeline. The contractor shall notify the COR/TPOC upon completion of all services.

3.8. The contractor shall provide trained/certified technicians to perform repairs and preventative maintenance on the, Honda 6HNXM2.352G0 (P/S) Outboard Engines with Westerbeke 7kw Generator, Yamaha F225XCA Outboard Engine, Yamaha LFllSXA (P)/FllSXA (S) Outboard Engines, Yamaha LFlS0XB (P)/FlS0XB (S) Outboard Engines, Yamaha F90TXR (P/S) Outboard Engines, Yamaha LFlS0XA (P)/FlS0XA (S) Outboard Engines, Yamaha F115XB (P/S) as well as Electronic and Electrical equipment.

3.9. The contractor shall submit an estimate for parts and labor required for repair and will need approval before commencing any repairs. Quote shall include part number with price and labor hours required to make the repair for approval. All receipts for purchased parts and shall not include any profit markup other than a nominal handling fee.

3.10. If replacement parts are necessary to perform PM or repairs, the contractor shall provide a written estimate that is itemized and includes the period needed to perform the work. If the repair is approved, the replaced part shall be provided to Department of the Navy (DON) personnel for evaluation of the damaged part. Any inspection requirements shall have a positive statement attached to the work order documenting the completion of the inspection/test etc. with the results (i.e. Inspection of zincs shall require a report as to the percentage of effective zinc material remaining prior to removal.} When checking resistance readings, list the normal range and the "as found" values, and if out of normal specification, what was done to correct the discrepancy.

3.11. The contractor shall submit a completed inspection form for preventative maintenance or a legibly written or typed report of repair of FRT’s boats, motors or trailers to the COR/TPOC within three (3) business days after the maintenance or repair service is accomplished.

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3.12. BOAT PREVENATIVE MAINTENANCE

3.12.1. Preventative maintenance on all boats to include, where applicable, but not limited to:

a. Check and disassemble navigation light connections, lube with electrical grease

b. Check and test bilge pump operations

c. Check and test blower motors

d. Inspect and test all gauges on console

e. Check and test horn operations

f. Clean fuse holders and switch operations

g. Secure any loose wiring that could be stepped on or pulled from socket

h. Check and inspect cleats and rub rail (gunnel) moldings to ensure secure attachment

i. Test flood lights

j. Inspect windshield for integrity {cracks, chips etc.)

k. Remove drive assembly, check engine alignment

l. Check steering rams

m. Grease input shaft

n. Inspect grease gimbal bearing

o. Inspect all bellows and hoses

p. Grease U-joints

q. Check and clean immediate cable

r. Check and replace zincs, if needed

s. Check operation of onboard generators/diesel motors (if applicable)

t. Check the operation of installed strobe lights

u. Check and test batteries

v. Pressure wash hull of sea growth and inspect

w. Inspect paint and preservation of hulls & decks as needed

3.13. MOTOR PREVENTATIVE MAINTENANCE

3.13.1. Preventative maintenance on all motors to include, where applicable, but not limited to:

a. Flush power head and run motor to operating temperature

b. Replace spark plugs and fuel filters

c. Check condition of water pumps & water separators

d. Check water intake hose and impeller

e. Load test charging system

f. Check all timing marks

g. Lube steering cables and grease all fittings

h. Change gear oil and grease propeller shafts

i. Inspect all fuel lines

j. Inspect all electrical connections

k. Check all adjustments and cable connections

l. Check and replace zincs as needed

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m. Replace distributor cap and rotor assembly (if applicable} Change motor oil and filter

n. Check condition of propellers

3.14. BOAT TRAILER PREVENTATIVE MAINTENANCE

3.14.1. Maintenance on all FRT boat trailers will include but is not limited to the following attributes:

a. Inspect the receiver and locking mechanism

b. Inspect towing safety chains

c. Inspect brake actuator and chain

d. Inspect and lubricate trailer lifting assembly

e. Inspect and lubricate ratcheting device

f. Inspect cable/strap

g. Inspect rollers and guides

h. Inspect electrical wiring and lights

i. Inspect brake lines and shoes

j. Inspect reflectors

k. Inspect and lubricate wheel bearing and hubs

l. Inspect overhaul frame for distortion and cracks

3.15. Upon completion of the work agreed upon, completely inspect equipment to confirm any other repairs or concerns. All preventative maintenance should be completed within a two-week period. Any additional repair work should require no more than an additional two weeks for completion.

3.16. The Contractor shall be required to come to Portsmouth Naval Shipyard for emergent work or recheck. Any maintenance items not included on the previous lists of maintenance attributes but deemed by the FRT Team Leader as necessary for the safe operation of the trailer shall also be included in this agreement. PNS reserves the right to update equipment/equipment information during duration of contract period. This includes additional vessels, engine replacement, or vessel upgrades from manufacturers.

4. RESPONSIBILITITES

4.1. The Contractor shall provide certified technicians to perform PM and repair services.

4.2. The Contractor shall provide secure on-site storage for the FRT vessels while in the contractor's possession including inclement weather.

4.3. The Contractor shall respond to service requests no later than the next business day.

4.4. The Contractor shall provide written, itemized estimates with estimated periods of performance consistent with industry standards. Justification shall be provided if industry standards cannot be met. The Contractor shall retain replaced parts (upon request) and provide them to the Government.

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4.5. The Contractor shall provide a phone number that is manned during normal working hours to receive/respond to repair calls.

4.6. The Contractor shall submit an email for review included a typed report of the preventative maintenance and/or repairs to the COR/TPOC within three (3) business days after the maintenance or repair service is accomplished. All reports shall include the details of all the actions taken and measurement parameters completed as part of the inspection/repair that prove the performance of the equipment).

5. UNSCHEDULED EMERGENCY REPAIRS EXECUTION

In addition to the scheduled preventative maintenance, the Contractor shall provide unscheduled and/or emergency repair services when requested by the Government, in accordance with the following procedures:

5.1. Labor Categories and Rates

5.1.1. The Contractor shall perform all unscheduled repair services using the labor categories and fully burdened rates submitted and awarded.

5.1.2. No increases to labor rates shall be accepted during the period of performance unless authorized by a bilateral modification.

5.2. Estimate Submission Requirements

5.2.1. Prior to performing any unscheduled or emergency repair work, the Contractor shall Fill out Work Request Form (Attachment X) and submit a detailed written cost estimate for Government review and approval.

a. The estimate must include a labor breakdown by labor category, hours per category, and the applicable fully burdened rate.

b. The labor categories and rates must match those awarded on contract.

5.3. Materials and Parts Pass-Through

5.3.1. If parts or materials are required, the Contractor shall apply only the fixed pass-through markup rate awarded on contract.

5.3.2. The markup must be shown separately in the estimate and shall not be combined with labor or other material cost elements.

5.4. Supporting Documentation for Parts and Materials

5.4.1. For each proposed material or part, the Contractor shall provide:

1. A supplier invoice or formal quote showing the Contractor's actual cost.

2. One or more of the following to establish price reasonableness:

Commercial invoice/receipt to a non-government customer.

Screenshot or link to commercial pricing (e.g., catalog or retailer).

Manufacturer’s published price list.

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5.5. Authorization to Proceed

5.5.1. No work on unscheduled or emergency repairs shall begin without written authorization from the Contracting Officer (KO) via. designated Contracting Officer’s Representative (COR).

5.6. Work Execution and Reporting

5.6.1. The Contractor shall perform only the scope of work and cost elements approved in the Government’s Work Request (Attachment X).

5.6.2. No additional work outside the approved work request is authorized. If the Contractor performs any work beyond the scope or cost of the approved request, they do so at their own risk and may not be reimbursed for any additional labor, material, or incidental costs incurred. Unless otherwise approved on a separate or updated approved Work Request.

5.6.3. The Contractor’s WAWF (Wide Area Workflow) invoice must match the approved work request and associated documentation. Any discrepancies between the invoice and approved scope of work may result in rejection of the invoice and delay in payment

6. DELIVERY / RETURN

6.1. Delivery and return processes and responsibilities are laid out here. In addition, it gets into inspection criteria and what is considered to be an acceptable piece of equipment.

7. GENERAL

7.1. Hours of Operation: Normal working hours for this contract 0700-1600 Monday through Friday.

7.2. Period of Performance: one (1) year from date of award in addition to one (1) option year.

8. QUALITY ASSURANCE

8.1. For the performance objectives and measures described above, the following performance standards are established for this requirement. Each performance standard identified below establishes the surveillance technique and the contractor incentive.

8.2. Additionally, if existing symptoms identified prior to the repair work persist or recur within five business days of delivery (boat return), the contractor shall initiate remedy or correct the discrepancy within the next business day of notification. The COR/TPOC shall document all performance issues.

8.3. Performance Standard 1: The contractor shall place the order(s) for repair parts no later than the next business day after receiving the written authorization from the government.

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Delays due to "back-order status" of repair parts on order (by either the government or contractor) in support of repair work already approved, shall not count against the contractor's performance.

8.4. Performance Standard 2: COR/TPOCs (or designated representative) shall create a simple written log to document the dates and times contractor was notified and requested service plus the contractor's response time.

8.5. Performance Standard 3: Under the performance standards listed above, 95 percentile is considered successful performance. Unsatisfactory Work (Repair Services) performed but rejected by the government COR/TPOC shall be corrected by the contractor within the next business day of notification. Failure to do so shall adversely affect the overall performance standards of the contractor. If the contractor does not provide the required support within the timeframes established, the COR/TPOC shall document the contractor's inability to meet the minimum Acceptable Quality Level for timeliness in the past performance record for this contract and provide documentation to the Contracting Officer for possible action.

9. SECURITY

9.1. All contractor equipment, personnel and vehicles are subject to inspection and search by US government security officials (or designated representatives) upon entry to any government owned and/or operated installations and facilities.

9.2. Contractor personnel shall comply with all local base/installation security procedures required to gain access to US Government ships, facilities and other assets.

9.3. If directed by US government security officials (or designated representatives); the contractor shall remove any equipment, or personnel considered a security risk.

9.4. Government reserves the right to visit, inspect and travel with contractor assets that shall be used in support of the requirement.

9.5. Due to security measures, delays may occur during vehicle inspection to obtain Base entry. Additionally, pier access for repairs may require additional inspections and passes.

Hours may not be charged for complying with these security measures.

9.6. The government has the right to decline and not utilize contractor personnel who fail to meet the safety and security standards of the Navy. The determination of whether contractor provided personnel meet the safety and security standards of the Navy shall be at the sole discretion of the government. If and when contractor personnel is identified by the Navy as not meeting these standards, the contractor shall remove the individual from the performance of any work under this contract and replace them with an individual who meets the Navy's safety and security standards at no additional cost to the government.

SECURITY REQUIREMENTS

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a. All personnel assigned by the contractor to perform work or site visits must be US citizens.

The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

b. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

c. Personnel must provide two forms of ID. One of which must prove U.S. citizenship to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces.

Documents: a valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

d. Badge Criteria:

(1) Green badges will be issued to contractors who are verified U.S.Citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

(2) These badges provide unescorted access to the CIA, excluding Nuclear Work Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and Other Sensitive Areas (OSA)

(3) The Standard Access Control Badge (SACB) is U.S. Government property, and it must be protected and returned to Pass & ID office or Code 1120 Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

(4) The SACB will be always displayed at the chest level area of the outer clothing with the picture side visible.

(5) No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

e. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are not authorized in certain NAVSEA controlled areas. Laptops must be registered with the IT Department and the Security Office before entering NAVSEA controlled spaces.

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f. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

g. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

(1) Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Station (CVIS) located at the main gate.

(2) Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized. Lettering must be minimum of 2-inch font and displayed in a manner that is clearly visible.

(3) Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

h. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria.

CIA passes will have an expiration date, time and initials of the issuing officer. From the time of issue, the contractor vehicle must enter the CIA within 7-minutes from the time issued. Any contractor attempting to access the CIA after the 7-minute time window will be denied entry and directed back to CVIS for re-inspection.

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