Statement of Work.pdf

STATEMENT OF WORK

Title: Semirigid, VNA Test, and Flexible Cables

I. BACKGROUND INFORMATION

NIST requires twenty-seven (27) semirigid cables, two (2) VNA test cables, ten (10) flexible cables. The cables will be used to enable automated measurement of NIST’s standard reference materials for complex permittivity. The objective of the requirement is to enable traceable complex permittivity measurement by connecting measurement instruments to measurement hardware. This requirement supports the NIST CHIPS program to develop and disseminate NIST best practices and algorithms for complex permittivity measurement.

II. PURPOSE

The required work provides cables for microwave measurement. The objective is to deliver twenty-seven (27) semirigid cables, two (2) VNA test cables, ten (10) flexible cables.

III. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered.

The use of “gray market” components are not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001:

Description: semirigid cables Quantity: 27

A. Technical Specifications

a. 24 inches

b. DC-67 GHz

c. 1.85 mm male to 1.85 mm male

d. 5 bends

Line Item 0002:

Description: VNA test cables Quantity: 2

A. Technical Specifications

a. 39 inches

b. DC-67 GHz

c. 1.85 mm female NMD to 1.85 mm male ruggedized

d. Phase stable

Line Item 0003:

Description: Flexible cables Quantity: 10

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A. Technical Specifications

a. 3 inches

b. DC-67 GHz

c. 1.85 mm male to 1.85 mm male

d. 090 coax

e. Flexible

IV. SCHEDULE OF DELIVERABLES

Deliverable Number Description Quantity Due Date

Place of Delivery

0001 Semirigid cables 27

8 weeks NIST Boulder

0002 VNA test cables 2

8 weeks NIST Boulder

0003 Flexible cables 10 8 weeks NIST Boulder

Standards of Acceptance: The NIST TPOC shall review all the above deliverables and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 10 calendar days. This section applies to deliverables which must be reviewed and approved for acceptance (e.g., draft plans, drawings, etc.).

V. PLACE OF PERFORMANCE

A. NIST Boulder, Building 1-4635 B. All work shall be performed at the 325 Broadway, Boulder Colorado, 80305 C. The government will provide access to Building 1 to the contractor for the entire period of performance of this contract.

D. Equipment will be delivered to the lab by the contractor.

Regular Business Hours (usually pertains if work is being performed onsite at NIST; otherwise, delete if not needed).

Regular business hours are Monday through Friday, (revise as applicable 8:00 am to 5:00 pm) Eastern Time, excluding Federal holidays and NIST closures. (Add applicable language if applicable)

VI. PERIOD OF PERFORMANCE

The period of performance is approximately 8 weeks ARO.

VII. DELIVERY TERMS

Delivery shall be F.O.B Destination (or equivalent incoterms, such as DDP)

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment

3 | P a g e by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

The contractor shall deliver all Line Items to:

National Institute of Standards and Technology

Shipping and Receiving

325 Broadway Boulder, Colorado

80305

TBD

VIII. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in the specific Revolutionary FAR Overhaul clause that allows the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. VNA S-parameter measurement

2. Visual inspection

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the cables will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the cables due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the cables.

The Government will test, inspect, and accept or reject the cables within 10 days of the receipt of the cables unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the calbes will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

IX. WARRANTY

The contractor shall warranty the cables for a period of a minimum of 1 years in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the cables by the Government and at a minimum shall include the following:

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• First year full warranty and return manufacturer

X. PAYMENT SCHEDULE

The Contractor will be paid, in accordance with the payments clause in the contract and as otherwise noted in this document, upon receipt of a proper invoice.

1. 100% after installation and acceptance by the POC of fully installed system, AND

2. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

3. After successful demonstration by the instrumentation that it performs in accordance with the requirements set forth in this document.

XI. CYBERSECURITY PRIVACY REQUIREMENTS

NIST seeks a solution that provides security and privacy protection consistent with requirements defined by applicable federal laws, regulations, policies, and standards

(e.g., the Federal Information Security Management Act (FISMA), OMB Circular A-130, and FIPS Publication 200). The solution provider (including subcontractors) may meet these requirements through various means, including but not limited to FedRAMP authorization, current third-party assessments (e.g., SSAE, PCI), and/or responses to

NIST special publication control set SP 800-171.

Minimally Acceptable Controls

• System security plan describing physical, technical, and administrative controls implemented to protect systems and sensitive personally identifiable information

(SPII).

• IT management processes to establish and manage secure configuration baselines including routine patching for all operating systems and applications.

• Access to SPII is restricted to those with a need to know. Personnel with access to SPII have background investigations performed (e.g. criminal, financial etc.), and are trained on secure handling of SPII.

• Access Controls for SPII meet or exceed industry best practices for access and identification control including, but not limited to, connectivity to servers and databases, multi-factor authentication for remote accesses for administration, secure configurations for any devices accessing the system, and strong physical security for any place where the data is accessed.

• The solution supports multifactor authentication for users and/or supports integration with customer federation services for Single-Sign capability.

• Processes for scanning on a continual basis for vulnerabilities and proper configurations for all aspects of the system, as well as processes for timely mitigation of findings.

• Auditing and Incident Response processes including customer notification of suspected or actual incidents and logging with sufficient information to perform

5 | P a g e forensics on any incident. Processes for notifying and providing appropriate mitigations, including but not limited to credit monitoring services, for subsidy applicants in the event of suspected or actual incidents.

• SPII is encrypted in transit using TLS 1.2 or better and encrypted at rest in all places the SPII is stored. All encryption algorithms and modules are FIPS 140- 2/140-3 validated.

If unable to meet any of the requirements listed above, the solution provider may provide details of mitigations or alternative protections in place to ensure the appropriate handling and protection of SPII.

If the solution provider provides services to other Federal agencies, provide a general description of the security risk management approach and client point of contact.