Statement of Work.pdf

Offutt Air Force Base “Defenders of Freedom” Air and Space Show (The Organizer)

1. Purpose: The purpose of this agreement is to outline the responsibilities and major actions of the open house promoter to provide an Air Show Narrator at the Offutt Air Force Base “Defenders of Freedom” Air and Space Show on or about August 6-9, 2026.

2. General:

A. Scope: This agreement provides guidance and documents agreement on aspects for general support of the

Offutt Air Force Base “Defenders of Freedom” Air and Space Show. Actions and agreements herein apply only to the participating parties and are not intended to supersede existing regulations or agreements.

B. Requirements:

I. The period of performance is Friday, August 7, 2026 through Sunday, August 9, 2026. Arrival no later than 11:00 PM (CST) on August 6, 2026 to coordinate necessary items for the pre-show meeting on August 7, 2026. Departure will be NLT 12:00 PM August 10, 2026.

II. Contractor will be required to submit a list of past performance to be reviewed by the Air Show Coordinator for acceptability as proof of experience.

3. Responsibilities:

A. Air Show Narrator:

I. The Airshow Narrator will have multi-year experience to entertain, inform, and manage the crowd to include, but not limited to the following services:

1. Conduct a review of participating aircraft and aircrews focusing on narration/sound requirements.

2. Reviewing flight schedules focusing on entertainment presentation and sound requirements.

3. Coordination of event introductions: WG/CC, anthem singer, team narrators, DV/VIPs, upcoming events sponsorship recognition, activities, entertainment, and concessions.

4. Coordination with CFR, airfield management, emergency services, and SF for incident response.

Be thoroughly familiar with the mishap/emergency response plan and location of emergency exits.

Assist with crowd control announcements in case of mishap.

5. Narration of, or management of, the narration of all air show flying activities.

6. Voiceovers, announcing information, PSA’s.

7. Participating during Professional Pilot and FAA Safety briefings.

8. Conduct any media relations deemed necessary for event’s execution.

9. Will develop and deliver a narration script in coordination with performer approval as to the content used to describe their performance.

II. Shall have no less than five (5) years of airshow narration/announcer experience.

III. Shall coordinate sound/equipment requirements with Offutt AFB to ensure plan supports Airshow expectations.

IV. The Contractor declares that they will maintain personal liability insurance within the limits of one million dollars ($1,000,000.00) per occurrence for bodily injury or property. A copy of proof of insurance shall be provided to the Contracting Officer.

V. All forms of media to include social media, websites, and news posts must be coordinated through Offutt Public Affairs prior to being released to ensure the accuracy of information. This includes any posts that are tagged or linked to Offutt Air Force Base websites and social media accounts.

B. The Organizer:

I. The Contractor will not include a fee for lodging. The Organizer shall provide one (1) non-smoking, queen/king, no-pet, hotel room/base housing from August 6, 2026 to August 10, 2026.

II. The Contractor will not include a fee for ground transportation. The Organizer shall provide one

(1) mid-size vehicle upon arrival with a full tank of gas for performer transportation to/from the hotel, performer parties, briefings, etc. from August 6, 2026 to August 10, 2026.

III. The Organizer will provide pickup and return to Eppley Airport as necessary.

IV. The Organizer will provide up to three (3) all-access, credentials and/or badges.

V. The Organizer will provide one (1) all-access, ramp approved vehicle credentials.

VI. The Organizer will provide one (1) all-sites, ramp approved golf cart.

VII. The Organizer will provide lavatory facilities at the control point for all show days.

VIII. The Organizer will provide a map of Air Show layout to include the crowd line.

IX. The Organizer will provide an elevated platform with 360° visibility for the Narrator and Air Boss equipped with 120-volt power, water and a trash can.