Statement of Work.pdf

SCOPE OF WORK

Inspection, Testing, Maintenance and Repair

Active & Passive Fire Protection Systems and Components USMA, West Point, NY

Contents

GENERAL CONDITIONS:

SCOPE OF WORK:

EMERGENCY SERVICES:

TECHNICAL EXHIBITS:

AREA OF RESPONSIBILITY:

HOURS OF OPERATION:

PERSONNEL:

FIRE PROTECTION:

ACCESS TO FACILITIES:

INVOICING:

DEFINITIONS:

CONTRACTOR FURNISHED ITEMS:

SPECIFIC TASKS:

FUEL SUPPLY SERVICE:

INSPECTION, TESTING & MAINTENANCE FREQUENCY, COMPONENT and TASK for each of the systems at the Unites States Military Academy

Fire Alarm & Detection System Task

Water Supply Tank Tasks

Fire Pump Tasks

Standpipe Systems Tasks

Wet Pipe Sprinkler System Tasks

Dry Pipe Sprinkler System Tasks

Pre-Action Sprinkler System Tasks

Nitrogen Generation System Tasks

Water Spray Systems Tasks

High Pressure Water Mist Systems Tasks

High Expansion Foam System Tasks

Dry Chemical System Tasks

Wet Chemical System Tasks

Clean Agent System Tasks

Active & Passive Fire Protection Systems and Components USMA, West Point, NY

ANNEX A- System locations/type

GENERAL CONDITIONS:

All work executed in the performance of this contract shall be in accordance with Unified Facilities Criteria (UFC) 3-601-02 entitled Fire Protection Systems Inspection, Testing and Maintenance latest edition. In addition, the applicable National Fire Protection Association standard shall be utilized for each system or component being inspected, tested, maintained and repaired. Should a conflict arise the most stringent shall be utilized.

SCOPE OF WORK:

The Contractor shall provide all certification, labor, equipment, materials and supervision necessary to perform Inspection, Testing and Maintenance and Repair (ITM/R) on fire protection (suppression) and detection systems and ensure appropriate communications with alarm systems located at the United States Military Academy, West Point, NY 10996 and Stewart Army Sub-post (STAS) at New Windsor, NY 12553, in accordance with the manufacturer's recommendations and Unified Facilities Criteria (UFC) 3-600-02. UFC provides requirements for inspection, testing, and maintenance and repair (ITM/R) of active and passive fire protection and life safety features in DoD facilities. Do not deviate from these criteria without prior approval of the component office of responsibility. Compliance with criteria issued in accordance with this UFC does not constitute an exception to the public laws. Fire protection criteria must conform to the requirements of this UFC and the NFPA National Fire Codes, except as modified by this UFC and specifically referenced by this UFC. Additional criteria include portions of the FM Global Property Loss Prevention Data Sheets, as specifically referenced by this UFC.

The Contractor shall also provide remote offsite monitoring compatible with the fire suppression system at STAS Buildings 107, 108, 109.

The Contractor shall perform “5 year and 2 year” ITM tasks in the base year as stated in the UFC Tables. This will establish an ITM base line.

First option year will encompass those tasks through Annual ITM Service. Other option years will resume ITM tasks as scheduled.

Monthly tasks will be considered part of Annual Service for pricing.

Camp Buckner- These buildings will be required to be winterized before freezing temperatures. In the spring they will be bought back on-line for the season.

EMERGENCY SERVICES:

The Contractor shall provide emergency services on an “on call” basis.

Emergency repairs will be defined by the Contracting Officer Representative (COR), and shall be performed on an actual cost of labor, parts and materials.

The Contractor shall have technicians on call 24 hours per day, 7 days a week, and be capable of providing emergency service on nights, weekends and holidays. A technician is to respond and be on site, at the Emergency, within two (2) hours of being called, by the COR and/or Supervisor.

TECHNICAL EXHIBITS:

See Annex 1 for systems, locations, general descriptions.

NOTE: Although every effort has been made to ensure inventory accuracy, the equipment listed in the Technical Exhibits are to be considered as general information only and may or may not reflect actual conditions or equipment encountered during the performance of this work statement.

AREA OF RESPONSIBILITY:

Various locations at the United States Military Academy, West Point NY, The Warrener House at Constitution Island Cold Spring NY, Stewart Army Sub-Post, New Windsor, NY 12553, 2nd Aviation Detachment; Bldgs. 107, 108 & 109, and the water tank that supports the deluge/suppression system.

HOURS OF OPERATION:

All work shall be performed between 0730 a.m. and 4:00 p.m., Monday through Friday, excluding Federal holidays unless otherwise stated in this contract or directed by the Contracting Officer (KO) or the COR. Services shall be provided according to frequencies determined by the UFC.

The Contractor shall coordinate date and time of each ITM/R service with the COR.

PERSONNEL:

The Contractor shall provide a work force possessing the skills, knowledge, certifications, licensing, and training to satisfactorily perform the service required by this contract. Personnel responsible for performing the required testing shall carry a NICET level 3 certification. Compliance documentation shall be made available upon request, to the Contracting Officer (KO).

The Contractor shall provide a Contractor representative in writing to the Contracting Officer within ten (10) calendar days after contract award.

FIRE PROTECTION:

The Contractor shall comply with all local and installation fire prevention standards.

ACCESS TO FACILITIES:

All contract employees will be required to obtain a government issued contractor’s ID badge to gain access to post. A background check is required to obtain this ID badge.

INVOICING:

The Contractor shall submit an informational invoice (paper or electronic) to the COR. The invoice shall include the contract number, the Contract Line-Item Number (CLIN) and the services performed.

Payment schedule: the Contractor shall provide an itemized monthly invoice identifying the services performed along with the associated CLIN(s).

DEFINITIONS:

Throughout the contract, the following terms shall have the meaning set forth below. Definitions contained in this section apply to all work requirements under the contract.

Contract Officer (KO): A Government official with authority to enter into, administer, and/or terminate Government contracts.

Contract Officer Representative (COR): An authorized Government representative of the KO designated in writing to perform specific contract administration functions.

Annual (A): Services performed once during each 12-month period of the contract at intervals of 330 to 365 days.

Semi-Annual (SA): Services performed twice during each 12-month period of the contract at intervals of 160 to 200 days.

Quarterly (Q): Services performed four times during each 12-month period of the contract at intervals of 80 to 100 days.

Monthly (M): Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 days.

Scheduled Maintenance: The recurring, planned maintenance, identified in the manufactures operation and maintenance manuals, or as identified as a requirement in UFC or NFPA, whichever is more stringent.

Scheduled Maintenance Task: A specific well-defined individual piece of work as shown in any scheduled maintenance task list: for example, replacing the fuel filter on an oil burner; replacing the drive belts on an air handler; test automatic engine-driven pump starting control systems, etc.

Emergency: Situation that exists that may result in life safety concerns or issues or threat of immediate property deterioration. The EMERGENCY is resolved when that system is returned to full safe, as designed operation. Determination of EMERGENCY will only be made by the KO, COR, or Chief Officer of the West Point Fire Department.

Scheduled Maintenance Service: One or more scheduled maintenance tasks, which are normally and logically performed on a single facility system, or unit consecutively or concurrently within a single relative time period. For example, performing quarterly service on an air compressor, out-of-service maintenance on a heating system, and activating a building are scheduled maintenance services.

Quality Assurance Evaluator (QAE): the Government employee responsible for inspecting Contractor performance. The designated COTR may perform this Government function.

Records: Any papers, photographs, photographic copies, or maps, regardless of physical form or characteristics, accumulated or maintained in filing equipment, boxes, or on shelves, and occupying office or storage space, but exclusive of publications or blank forms maintained for supply purposes. This term has the same meaning as files, except that it is a more inclusive term and has a more generalized meaning.

Repair: The restoration of real property, components thereof or equipment to such condition that it may be effectively utilized for its designated purposes by overhaul, reprocessing, or replacement of component parts or materials that have deteriorated by action of the elements or usage and which have not been corrected through maintenance.

Repair by Replacement: Repair of real property facility by means of replacement of a component of that facility (e.g., repair of a building by the replacement of plumbing or electrical fixtures in the building; repair of a building by demolition and reconstruction of a badly deteriorated wing of the building).

Replacement: The removal of a defective or obsolete component or end item and the installation of a new or rebuilt component or end item in its place.

Unscheduled Maintenance or Repair: Work that is beyond the scope of the contract. Such requirements will only be initiated by the Government in response to a recognized situation that may directly or indirectly affect the Contractors ability to perform against the scope of work and is within the capability of the Contractor to perform such actions.

Contractor: The Contractor, its subsidiaries and affiliates, joint ventures involving the Contractor, or any entity which the Contractor may have merged or any individual or entity that assisted or advised the Contractor in the preparation of a proposal under this solicitation.

CONTRACTOR FURNISHED ITEMS:

The Contractor shall furnish all vehicles, equipment, tools, and supplies required to accomplish the work.

This also includes tools, materials, labor and parts for EMERGENCY REPAIRS as determined by the

COR.

The Contractor shall provide all parts necessary to perform required services. Price of parts is not to exceed the specified line item amount, without approval of the KO.

A remote monitoring system compatible with the fire detection and alarm systems at STAS.

SPECIFIC TASKS:

The Contractor shall provide all certification, labor, equipment, materials and supervision necessary to perform Inspection, Testing, Maintenance & Repair (ITM/R) on fire protection (suppression) and detection systems and ensure appropriate communications with alarm systems located at the United States Military Academy, West Point, NY 10996

Emergency Service: The Contractor shall provide the KO with emergency telephone numbers, the names of the technician(s) within ten (10) calendar days of award and shall be submitted in writing.

The Contractor shall also provide remote offsite monitoring compatible with the fire suppression system at STAS Buildings 107, 108, 109.

The contractor shall preform ITM and repairs on the Fire Control Instruments (FCI) fire alarm system located in building 2110, West Point Museum, West Point, NY 10996. This system is included because the fire alarm and fire suppression systems interact and each system depends on the other for initiation.

The Contractor shall be responsible for ensuring that upgrade requirements are submitted to the COR in a timely manner. These upgrades may be driven to reflect code changes or to recommend updating aging or failing systems or to ensure full coverage caused by building renovation or change of occupancy requirements. The Government will make the determination as to implementation of these recommendations and the method of implementation.

The Contractor shall submit an Annual schedule of all services to be performed under scheduled UFC ITM Tables, by the Month service is to be performed.

The Contractor shall identify type of system, type of service, building/location.

All services shall be performed during the period on the schedule of services. Work not able to be accomplished due ONLY to Government constraints will be re-performed at a future date, as mutually agreed upon between the Contractor and the COR.

Operating tasks and standards: On-site response to emergency conditions is required. The COTR may notify the Contractor when operational activities are required and whether immediate on-site response is needed.

FUEL SUPPLY SERVICE:

Fuel supply service includes measuring the fuel levels in fixed fuel storage tanks

Fuel shall be provided by the Contractor and invoiced for when delivered.

The following USMA buildings require diesel fuel monitoring and re-filling of the fuel tanks:

• Bldg. 107- STAS [2 tanks]

• Bldg. 2101- Spellman Hall [2 tanks]

• Bldg. 1224- Golf Facility Pump House (Rt. 9W)

• Bldg. 2130- Morgan Farm Building

• Bldg. 1230- Golf Club House (Route 218 & Rt. 293)

These tanks shall be filled as needed to ensure that a minimum level of 1/3 full for each tank is always maintained.

Operating tasks and standards: On-site response to emergency conditions is required. The COR may notify the Contractor when operational activities are required and whether immediate on-site response is needed.

When the Contractor identifies situations, other than EMERGENCY, that require immediate response, the Contractor shall notify the COR, for approval to proceed with repairs. The Contractor shall not initiate any repair action outside the scope of this work statement, without prior approval from the COR.

The Contractor shall maintain a detailed record (scheduled maintenance report) of all scheduled maintenance tasks performed on each individual facility and unit. The records shall include dates and times work was started and completed; detailed description of all work performed; listing of supplies and materials used; results of all tests performed; name of lead mechanic; and a description of existing and potential problems and recommended solutions beyond the scope of this work statement. The Contractor shall maintain the original records in a single book or file for each facility and unit and shall provide a copy of each report to the COR no later than five (5) workdays from completion of each scheduled maintenance task or service.

Once work on a scheduled maintenance task or service is begun work shall continue without interruption until the scheduled maintenance task or service is complete.

Unscheduled Maintenance or Repair: As required by the Government, the Contractor shall perform unscheduled maintenance and repair. Typical tasks include but not limited to installing, testing, inspecting, repairing or replacing detectors, transmitters, alarms, valves, piping, pumps, batteries, charging equipment not included in the scope of work.

The Contractor shall provide written detailed report of any unscheduled maintenance, repairs and construction noted and found while performing any services under this contract. The report shall include what repairs are required, cost estimate to include labor, equipment, supplies, and a completion time. Work shall only be performed on the approval of the contracting officer or his designated representative, except as otherwise noted for emergency work.

INSPECTION, TESTING & MAINTENANCE FREQUENCY, COMPONENT and TASK for each of the systems at the Unites States Military Academy

Fire Alarm & Detection System Task Frequency Component Tasks

Annually 1. Control Panel and Annunciator Equipment (monitored)

1. Test to verify proper receipt of alarm, supervisory, and trouble signals (inputs, one of each type) and operation of notification appliances and auxiliary functions (outputs, one of each type).

2. Verify that all lamps and LEDs are illuminated.

3. Load test backup batteries using a meter (when provided).

4. Verify condition of power supplies and batteries.

5. Resolve any trouble indications.

Annually 2. Remote Power Supplies and Notification Appliance Circuit Power Extenders

1. Verify that all lamps and LEDs are illuminated.

2. Load test backup batteries using a meter (when provided).

3. Verify condition of power supplies and batteries.

Annually 3. Initiating Devices:

a. Manual Fire Alarm Stations

1. Verify station is accessible (visual).

Annually b. Radiant Energy- Sensing Detectors (Optical Detectors)

1. If used for releasing service, inhibit releasing function.

2. Test to verify alarm initiation and receipt.

3. Verify that no facility change affects performance.

4. Verify alignment of the positioning markings at all adjustment locations.

5. If used for releasing service, configure system for automatic operation.

6. If used for releasing service, restore to releasing service.

Annually c. Gas Detectors 1. Test to verify alarm initiation and receipt.

2. Verify no facility change that affects performance.

Annually d. Carbon Monoxide Detectors

1. Test to verify alarm initiation and receipt.

2. Verify that no facility change affects performance.

Annually 4. Notification Appliances and Voice Communication (telephone, speakers, horns, and strobe lights)

1. Test to verify operability.

Annually 5. Digital Alarm Transmitters and Receivers

1. Test to verify operability.

Annually 6. Radio Alarm Transmitters and Receivers

1. Test to verify operability.

2 years 1. Initiating Devices:

a. Manual Fire Alarm Stations

1. Operate to verify alarm receipt.

2 years b. Heat Detectors (restorable) (Remove devices not required by

UFC 3-600-01.)

1. Test with a heat source to verify alarm initiating and receipt.

2. Verify that no facility change affects performance.

2 years c. Smoke Detectors (single-station detectors, system detectors, and air sampling detectors)

1. Test with manufacturer-approved smoke simulant to verify smoke entry and alarm initiation and receipt.

2. Verify that no facility change affects performance.

2 years d. Supervisory Devices (low air pressure, temperature, water level)

1. Test to verify initiation and receipt of supervisory alarm.

2 years 2. Fire Suppression System Releasing and Abort Stations

1. Inhibit releasing function

2. Test to verify proper operation and system response.

3. Configure system for automatic operation.

4. Restore releasing function.

5 Years 1. Smoke Detectors 1. Test detector sensitivity to ensure that the detector has remained within its listed and marked sensitivity range (or 4 percent obscuration light gray smoke, if not marked).

Water Supply Tank Tasks Technical guidance on these tasks is contained in NFPA 22, Standard for Water Tanks for Private Fire Protection, and NFPA 25.

Frequency Component Tasks Before the Onset of Freezing Weather

1. Tank Fill Valve Enclosure Heating

1. Verify operability at the beginning of the heating season (annually for constant cold areas).

Before the Onset of Freezing Weather

2. Low Temperature Alarm 1. Verify initiation and receipt of alarm at the beginning of the heating season.

Weekly (during freezing weather)

1. Tank Heating System (without electric supervision)

1. Verify water temperature.

2. Verify operability of tank heaters

Monthly 1. Control Valves (without seals, locks, or electric supervision)

1. Verify proper valve position.

Quarterly 1. Water Level (without remote supervision of water level)

1. Verify proper water level in tank.

Annually 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify proper valve position.

Annually 2. Water Level (elec. superv. of water level)

1. Verify proper water level in tank.

Annually 3. Tank Heating System (with remote electric supervision of water temperature)

1. Verify operability of tank heater (prior to cold weather).

2. Test temperature alarms to verify proper operation. (Maintain thermometer in accordance with manufacturer’s recommendations.)

Annually 4. Tank 1. Inspect exterior for condition, damage, corrosion, and accessibility.

2. Verify air pressure (for pressure tanks).

Annually 5. Cathodic Protection 1. Inspect to ensure proper operation.

2 Years 1. Control Valves (including drain valves)

1. Operate valve through entire travel to verify function.

2. Lubricate valves to ensure operability.

3. Verify that valve supervisory switches detect a change in valve position.

2 Years 2. Water Level Alarms and Level Indicators

1. Test water level alarms to verify operability and set points.

2 Years 3. Automatic Fill Valve 1. Actuate valve automatically by lowering the water level in the tank.

2. Measure refill rate and record data.

2 Years 4. Tank Vent 1. Inspect and clean tank vents.

3 Years 1. Tank (without cathodic protection)

1. Conduct internal tank inspection to determine condition and amount of corrosion.

5 Years 1. Tanks (with cathodic protection)

1. Conduct internal tank inspection to determine condition and amount of corrosion.

5 Years 2. Pressure Gauges 1. Calibrate or replace gauges.

5 Years 3. Check Valves 1. Inspect interior of valves.

5 Years 4. Level Indicator Test 1. Calibrate level indicator 5 Years 5. Automatic Fill Valve 1. Perform internal inspection of automatic fill valve.

Fire Pump Tasks Technical guidance on these tasks is contained in NFPA 20, Standard for the Installation of Stationary Pumps for Fire Protection, and NFPA 25.

Monthly 1. Pump House 1. Inspect for proper condition, ventilation, and heating.

2. Check packing leakage for proper water lubrication.

3. Verify proper drainage.

Monthly 2. Control Valves and Isolation Valves (without seals, locks, or electric supervision)

1. Verify proper valve position.

Monthly 3. Pressure Gauges 1. Check reading and verify gauge operability.

Monthly 4. Controllers 1. Verify that automatic controllers are in the automatic (AUTO) setting.

2. Inspect electric connections.

3. Operate manual and automatic starting methods.

4. Resolve all trouble indications.

Monthly 5. Batteries 1. Verify proper charge.

(Replace batteries in accordance with the driver manufacturer’s recommendations or when the full recharged battery voltage or current falls below either the driver or battery’s manufacturer’s recommendations.)

Monthly 6. Pumps 1. Start and churn to verify operability.

(Where equipment permits, allow water to flow back to the source.) [Operate electric pumps for 10 minutes and operate engine driven pumps for 30 minutes.]

2. Verify operation of relief valves.

3. Verify fuel level (for engine-driven pumps).

4. Inspect exhaust system for leaks (for engine-driven pumps).

5. For engine driven pumps, start again using second battery set and churn to verify operability. (Where equipment permits, allow water to flow back to the source.)

Annually 1. Control Valves (sealed, locked, and electrically supervised)

1. Verify proper valve position.

Semi-Annually 1. Fuel (engine-driven pumps)

1. Sample fuel to verify quality.

2 Years 1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valves to ensure operability.

3. Verify that valve supervisory switches detect a change in valve position.

2 Years 2. Controllers 1. Calibrate pressure switches.

2. Exercise circuit breakers and switches to verify operability.

3. Inspect fuses.

2 Years 3. Pumps 1. Check coupling alignment to ensure that the shaft is aligned.

2. Check pump shaft end play.

3. Lubricate bearings.

4. Lubricate couplings.

5. Lubricate right-angle drives.

2 Years 4. Relief Valves 1. Calibrate valves 2 Years 5. Emergency Power

Supply

1. Test to verify availability and capacity for pump motor.

5 Years 1. Pump 1. Conduct flow test to verify pump output.

Test may be through a flow meter returning the water to a storage reservoir or through the test header. Recirculation of water to the suction piping is not permitted. In a multi-pump installation, each pump may be tested separately at not less than 100 percent design capacity for 30 minutes.

2. Verify that the results are within acceptable limits or identify corrective measures.

5 Years 2. Gauges and Flow Meters

1. Calibrate or replace flow meter prior to fire pump flow test.

Standpipe Systems Tasks Detection devices for actuation, where provided, are addressed in Section 2-2.2, “Fire Detection and Alarm Systems.” Technical guidance on the tasks is contained in NFPA 14, Standard for the Installation of Standpipes and Hose Systems, and NFPA 25.

Monthly 1. Control Valves (without seals, locks, or electric supervision)

1. Verify proper valve position.

Semi- Annually 1. Hose Connection and Pressure Reducing Valves

1. Inspect for damage, leaking, missing caps, and obstructions.

Annually 1. Fire Department Connections

1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

3. Verify system check valve is not leaking.

4. Verify gaskets are present.

5. Lubricate if swivels do not rotate smoothly.

6. Verify proper operation of ball drip drain prior to the cold season.

2 Years 1. Piping 1. Inspect for damage to piping and pipe supports.

2 Years 2. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate stem.

3. Verify that valve supervisory switches detect a change in valve position.

4. Verify proper valve position

5 Years 1. Standpipe 1. Conduct flow test to verify flow capacity and minimum discharge pressure. (Test must confirm only flow/pressure—not duration—of supply).

2. Hydrostatic test to ensure integrity (dry standpipe systems only).

5 Years 2. Pressure Reducing Hose Valves

1. Conduct flow test to verify operation of pressure reducing hose valves (test to confirm pressure and flow).

2. Confirm setting of pressure reducing hose valves.

Wet Pipe Sprinkler System Tasks Technical guidance on the tasks is contained in NFPA 25.

Frequency Component Tasks Monthly 1. Control Valves (without seal, lock, or electric supervision)

1. Verify proper valve position.

Annually 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify proper valve position

Annually 2. Water Flow Alarm Devices

1. Verify initiation and receipt of alarm (alternate use of alarm test line and inspectors test connection annually).

2. Verify operation of exterior water flow alarm (if present).

3. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

Annually 3. Alarm Valve and Trim 1. Visually check the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

Annually 4. Main Drain 1. Conduct a main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3-inch by 5-inch tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

Annually 5. Fire Department Connection

1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

3. Verify system check valve is not leaking.

4. Verify Gaskets are present.

5. Lubricate if swivels do not rotate smoothly.

6. Verify proper operation of ball drip drain prior to the cold season.

2 Years 1. Alarm Valve 1. Clean and inspect internally to verify condition.

2. Lubricate valves and stems to ensure operability.

3. Verify that valve supervisory switches detect a change in valve position.

5 Years 1. Alarm Valve 1. Clean and inspect internally to verify condition.

5 Years 2. Anti-freeze Loops 1. Determine solution type. If solution type is no longer permitted or cannot be positively identified, drain system completely and replace with an acceptable solution.

2. Confirm correct solution mixture.

5 Years 3. Strainers 1. Inspect internally and clean to good condition.

5 Years 4. Automatic Air Release Valve

1. Confirm proper operation.

10 Years 1. Gauges 1. Calibrate or replace gauges.

10 Years 2. Dry Barrel Sprinklers 1. Replace all sprinklers.

20 Years 1. Fast Response Sprinklers and Extra High Temperature Sprinklers

1. Replace all

Dry Pipe Sprinkler System Tasks Technical guidance for these tasks is contained in NFPA 25.

Frequency Component Tasks Before the Onset of Freezing Weather

1. Low Point Drains 1. Drain all low points to remove condensation prior to the cold season.

Before the Onset of Freezing Weather

2. Dry Pipe Alarm Valve Enclosure Heating

1. Verify operability at the beginning of the heating season (annually for constant cold areas).

Before the Onset of Freezing Weather

3. Low Temperature Alarm 1. Verify initiation and receipt of alarm at the beginning of the heating season.

Monthly 1. Control Valves (without seal, lock, or electric supervision)

1. Verify proper valve position.

Annually 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify proper valve position.

2. Water Flow Alarm Devices 1. Operate alarm test valve to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

3. Dry Pipe Alarm Valve and Trim

1. Visually inspect the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

3. Verify valve position of provided quick opening devices are in the normal position.

4. Main Drain 1. Conduct main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3-inch by 5-inch tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

5. Fire Department Connection

1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

3. Verify system check valve is not leaking.

4. Verify gaskets are present.

5. Lubricate if swivels do not rotate smoothly.

6. Verify proper operation of ball drip drain prior to the cold season.

6. Low Point Drains 1. Drain all low points to remove condensation prior to the cold season.

2 Years 1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valves and stems to ensure operability.

3. Verify that valve supervisory switches detect a change in valve position.

2 Years 2. Dry Pipe Alarm Valves 1. Trip valve to verify operability.

2. Inspect internal condition before resetting, and clean valve seat.

3. Check priming water level (before and after trip test).

2 Years 3. Quick-Opening Devices 1. Test to verify operability 2 Years 4. Low/High Air Pressure

Alarms

1. Test to verify initiation and receipt of supervisory alarms.

2 Years 5. Automatic Air Pressure Maintenance Devices

1. Inspect to verify proper operation.

5 Years 1. Strainers 1. Inspect internally and clean to verify condition.

10 Years 1. Gauges 1. Calibrate or replace gauges.

10 Years 1. Dry Barrel Sprinklers 1. Replace all.

Pre-Action Sprinkler System Tasks Technical guidance on these tasks is contained in NFPA 25.

Frequency Component Tasks Before the Onset of Freezing Weather

1. Valve and Riser Heated Enclosure (if provided)

1. Verify operability at beginning of heating season.

2. Low Temperature Alarm 1. Verify initiation and receipt of alarm at the beginning of the heating season.

3. Low Point Drains 1. Drain all low points before cold weather (if unheated area).

Monthly 1. Control Valves (without seal, lock, or electric supervision)

1. Verify proper valve position.

Annually 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify proper valve position.

Annually 2. Water Flow Alarm Devices 1. Operate alarm test valve to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

Annually 3. Pre-Action Valve and Trim 1. Inspect the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

Annually 4. Main Drain 1. Conduct a main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3-inch by 5- inch tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

Annually 5. Fire Department Connection

1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

3. Verify system check valve is not leaking.

4. Verify gaskets are present.

5. Lubricate if swivels do not rotate smoothly.

6. Verify proper operation of ball drip drain prior to the cold season.

2 Years 1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valves and stems to ensure operability.

3. Verify that valve supervisory switches detect a change in valve position.

2 Years 2. Pre-Action Valve 1. Trip to verify proper operation.

2. Verify function of manual actuators (if provided).

3. Inspect internal condition and clean valve seat before resetting.

2 Years 3. Low Point Drains 1. Drain all low points after pre-action valve trip test.

2 Years 4. Air Supply (if present) 1. Test the automatic air pressure maintenance device.

2. Test the low/high air supply alarms.

5 Years 1. Strainers 1. Clean and inspect the interior to verify condition.

10 Years 1. Gauges 1. Calibrate or replace gauges.

Nitrogen Generation System Tasks Technical guidance for these tasks is contained in NFPA 25 and the manufacturer’s recommendations.

Frequency Component Tasks Monthly 1. Generation System 1. Verify generation system is free of physical damage.

2. Verify proper valve positions.

3. Verify generation system is in normal operating condition.

4. Verify the power wiring to the generation system is free of physical damage.

5. Verify piping from generation system to system served is intact and free of physical damage.

Annually 1. Filter Elements 1. Replace the activated carbon and coalescing filter elements.

Annually 2. Intake Filters 1. Clean the air compressor intake filter elements, replace intake filters if necessary.

Annually 3. Strainer Screens 1. Clean air tank blow-down strainer screens.

Annually 4. System Concentration 1. Verify the generation system is maintaining a nitrogen composition of 98% in the system served. Verify nitrogen composition at remote test locations.

2 Years 1. System Operation 1. Verify generation system operates on the proper pressure drop and ceases operation at the proper set point.

2. Verify generation system does not overheat or present any unusual noise or vibration during operation.

3. Verify the means of anchoring the generation system to the structure is secure, tight, and free of physical damage.

2. Safety Relief Valves 1. Manually test safety relief valves.

5 Years 1. Leakage Test 1. Inspect system served by generation system for leaks by conducting a pressure loss test.

2. System Performance 1. Verify generation system restores normal gas pressure and concentration in the system served within the required timeframe.

Water Spray Systems Tasks Technical guidance on these tasks is contained in NFPA 25.

Frequency Component Tasks Before the Onset of Freezing Weather

1. Valve and Riser Enclosure Heater

1. Verify operability at the beginning of the heating season.

Before the Onset of Freezing Weather

2. Low Temperature Alarm 1. Verify initiation and receipt of alarm at the beginning of the heating season.

Before the Onset of Freezing Weather

3. Low Point Drains 1. Drain all low points before cold weather.

Annually 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify proper valve position.

Annually 2. Water Flow Alarm Devices 1. Operate to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

Annually 3. Deluge Valve and Trim 1. Inspect the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

Annually 4. Main Drain 1. Conduct a main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3-inch by 5- inch tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

Annually 5. Fire Department Connection

1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

3. Verify system check valve is not leaking.

4. Verify gaskets are present.

5. Lubricate if swivels do not rotate smoothly.

6. Verify proper operation of ball drip drain prior to the cold season.

2 Years 1. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valves and stems to ensure operability.

3. Verify that valve supervisory switches detect a change in valve position.

2 Years 2. Water Spray Valve 1. Trip to verify operability.

2. Verify manual actuators (if provided).

3. Inspect interior of valve and clean valve seat before resetting.

2 Years 3. Low Point Drains 1. Drain all low points after pre-action valve trip test.

2 Years 4. Distribution System 1. Verify nozzle (sprinkler) coverage during flow test.

2. Verify spray pattern. (If experience shows nozzles are not moved, this can be extended to 10 years or after modifications.)

3. Inspect piping hangers, sprinklers, and nozzles for condition and location.

5 Years 1. Strainers 1. Clean and inspect interior to verify condition.

10 Years 1. Gauges 1. Calibrate or replace

High Pressure Water Mist Systems Tasks Technical guidance on these tasks is contained in NFPA 25 and NFPA 750, Standard on Water Mist Fire Protection Systems. Hybrid water mist systems will follow the specific manufacturers ITM frequencies and procedures.

Weekly 1. Water Tanks (without electric remote supervision of water level)

1. Check water level.

Weekly 2. Air Compressor/Receiver/ Cylinders (without electric remote supervision of air pressure)

1. Check air pressure.

Semi-annually 1. Pumps 1. Complete churn test to ensure operability.

Semi-annually 2. Air Compressors 1. Start to ensure operability.

Semi-annually 3. System Operating

Components

1. Inspect to verify valve alignment and that valve is free of damage.

Annually 1. Water Tanks (remote electrically supervised and monitored)

1. Check water level detection device and supervisory controls.

Annually 2. Air Compressors/Receivers/ Cylinders (electric remote supervision of air pressure)

1. Check air pressure and supervisory pressure switch.

Annually 3. Water Flow Alarm 1. Operate to verify initiation and receipt of alarm.

Annually 4. Pumps 1. Conduct full flow functional test.

Annually 5. Pressure Relief Devices 1. Manually operate to ensure operability.

Annually 6. Manual Actuators 1. Verify operability.

Annually 7. Control Valve (sectional water supply valve)

1. Verify operability and position.

5 Years 1. Pressure Cylinders (normally at atmospheric pressure)

1. Pressurize to verify operability.

5 Years 2. System 1. Conduct flow test.

5 Years 3. Water 1. Verify water quality when refilling.

5 Years 4. Water Tanks 1. Drain and refill tank.

2. Inspect tanks for structural integrity (interior and exterior) prior to refilling.

5 Years 5. Water mist nozzles subject to harsh environments

1. Replace all nozzles or test a sample of nozzles to verify response characteristics

5-12 Years 1. Storage Vessels 1. Conduct hydrostatic test for pressure cylinders in accordance with OSHA and U.S. Depart. Of Transportation (DOT) standards.

20 Years 1. Water mist nozzles in areas other than harsh environments

1. Replace all nozzles or test a sample of nozzles to verify response characteristics

High Expansion Foam System Tasks Technical guidance on these tasks is contained in NFPA 11. All foam concentrates, foam-water solutions, or testing surrogates discharged during ITM processes must be contained, collected, and disposed of in accordance with current environmental guidance (Title 15 United States Code (U.S.C.) Chapter 115 Perfluoroalkyl and Polyfluoroalkyl Substances and Emerging Contaminants).

Fluorine surfactant based foam such as commercial or military specification AFFF concentrate or solution waste must be disposed of through approved methods. Removed parts including bladders and tanks contaminated with fluorine-based foams must be disposed of through approved methods.

Note 1: The 2020 National Defense Authorization Act requires DoD to stop any nonemergency release of per- and polyfluoroalkyl (PFAS) substances, a broad group of chemicals that includes PFOA, PFOS, GenX and others. The 2020 NDAA requires DoD to phase-out the use of PFAS substances by 2024 (SecDef extendable until 2026). AFFF (military specification and commercial products) and FFFP are PFAS containing substances and will be phased-out. At the date of this UFC, DoD is still developing the specific phase-out guidance; consult with the appropriate CFPE for additional/evolving information/ guidance.

Note 2: Non-PFAS containing foam concentrates include high expansion foams (Hi- Ex), fluorine free foams (FFF), and testing surrogates are not affected by the 2020 NDAA phase-out.

Monthly 1. Control Valves (without seals, locks, or electric supervision)

1. Verify proper valve position.

Annually 1. Foam Concentrate 1. Inspect for quality and evidence of sludge or deterioration.

2. Inspect to verify adequate supply.

3. Take sample and test in accordance with manufacturer’s instructions.

Annually 2. Foam Generator 1. Inspect to verify condition from ground level and proper valve alignment.

Annually 3. Main Drain 1. Conduct main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3-inch by 5-inch tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

Annually 4. Control Valves (sealed, locked, or electrically supervised)

1. Verify proper valve position.

2 Years 1. Foam Generator 1. Conduct test to verify operability.

(Water-powered may be done with water only.)

2 Years 2. Actuators 1. Verify that all manual and automatic actuators function.

2 Years 3. Foam Proportioning Systems/Foam Pumps (if provided)

1. Conduct full flow test to ensure proper system function. (Test may be done through a test connection or through the foam generators.

Only discharge until full foam flow appears from each generator; then end foam injection.)

2. Verify proper concentration.

(Concentration to be within 10 percent of original acceptance test results, but no more than 10 percent below minimum design standard.)

3. Flush pumps after operation.

2 Years 4. Control Valves 1. Operate valve through entire travel to verify function.

2. Lubricate valves and stems to ensure operability.

3. Verify that valve supervisory switches detect a change in valve position.

After Water-only Test and Foam Flow Test

1. Strainers 1. Inspect and clean after flow test.

After System Activation 1. Strainers 1. Inspect and clean after system activation.

After System Activation 2. Manual Pull Stations 1. Visually inspect NEMA 4 pull stations to confirm that seals prevented foam from entering device.

2. Internally inspect all non- NEMA 4 pull stations for damage.

After System Activation 3. Control Panels 1. Internally inspect all system control units that were exposed to foam.

After System Activation 4. Flushing 1. Flush system upon the completion of any testing where foam concentrate has been introduced to the system.

10 Years 1. Foam Concentrate Tank 1. Drain, flush, and perform internal inspection. If pressure vessel, perform hydrostatic test.

Dry Chemical System Tasks Technical guidance on these tasks is contained in NFPA 17, Standard for Dry Chemical

Extinguishing Systems.

Note: There is no requirement to replace existing dry chemical systems protecting cooking surfaces, hoods, and ducts. These existing systems that pass the required ITM may continue in service, and these systems may be serviced and repaired as necessary. Existing systems protecting cooking surfaces, hoods, and ducts may not be removed and reinstalled at another location even if the systems met all ITM requirements. All new or replacement systems to protect cooking surfaces, hoods, and ducts must be wet chemical-type systems.

Frequency Component Tasks Semi-Annually 1. Hazard 1. Verify that the hazard has not changed.

Semi-Annually 2. Piping 1. Inspect piping for obstructions and proper support.

2. Verify the presence of all required blow off caps.

3. Verify nozzles are appropriately aimed at the hazard.

Semi-Annually 3. Storage Vessels 1. Inspect agent container for condition.

2. Verify storage pressure of propellant.

Semi-Annually 4. Agent 1. Verify quantity of agent through ultrasonic measuring.

Semi-Annually 5. Actuators 1. Inspect manual actuators for accessibility.

2. Inspect detection devices (fusible links or heat detectors) for contamination, and clean.

3. Test actuation system without agent release. (Coordinate with annual replacement of fixed temperature sensing elements.)

4. Verify that interfaces (gas shutoff, power shutoff) operate properly.

5. Replace fixed temperature sensing elements (fusible links/metal alloy type).

5-12 Years 1. Storage Vessels 1. Conduct hydrostatic test for pressure cylinders in accordance with OSHA and DOT standards.

Wet Chemical System Tasks Technical guidance on these tasks is contained in NFPA 17A, Standard for Wet Chemical Extinguishing Systems.

Frequency Component Tasks Semi-Annually 1. Hazard 1. Verify that the hazard has not changed.

Semi-Annually 2. Piping 1. Inspect piping for obstructions and proper support.

2. Verify the presence of all required blow off caps.

3. Verify nozzles are appropriately aimed at the hazard.

Semi-Annually 3. Storage Vessels 1. Inspect agent container for condition.

2. Verify storage pressure of propellant.

Semi-Annually 4. Agent 1. Verify quantity of agent through ultrasonic measuring.

Semi-Annually 5. Actuators 1. Inspect manual actuators for accessibility.

2. Inspect detection devices (fusible links or heat detectors) for contamination, and clean.

3. Test actuation system without agent release. (Coordinate with annual replacement of fixed temperature sensing elements.)

4. Verify that interfaces (gas shutoff, power shutoff) operate properly.

5. Replace fixed temperature sensing elements (fusible links/metal alloy type).

5-12 Years 1. Storage Vessels 1. Conduct hydrostatic test for pressure cylinders in accordance with OSHA and DOT standards.

Clean Agent System Tasks Technical guidance on these tasks is contained in NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems.

Frequency Component Tasks Annually 1. Hazard 1. Verify that hazard has not changed.

Annually 2. Piping 1. Inspect piping and nozzles for condition and orientation.

Annually 3. Flexible Hoses 1. Inspect for damage.

Annually 4. Storage Vessels 1. Inspect the exterior of storage containers (tanks, spheres, cylinders).

Annually 5. Agent and Propellant 1. Verify adequate quantity of agent. Use ultra-sound or liquid level sensing; do not disconnect and weigh tanks.

2. Verify adequate pressure of agent/propellant and pressure gauge within operating range.

Annually 6. Actuators 1. Inspect manual actuators for accessibility.

2. Test actuation without agent release.

Annually 7. Auxiliary Equipment 1. Test to verify that interfaces (equipment shutdown, dampers, and door closures) operate properly and are activated by the system actuation.

Annually 8. Valves 1. Verify that the valves are in proper alignment.

2 Years 1. Protected Enclosure or Room

1. Inspect the enclosure to verify integrity and ability to maintain agent concentration.

5 Years 1. Cylinders 1. Perform complete external inspection of non-discharged cylinders to ensure suitability for use.

5 Years 2. Flexible Hoses 1. Pressure test hoses to ensure suitability for use.

ANNEX A- System locations/type