Statement of Work.pdf

10th HRF, WAARNG, SOW Lodging Contract

STATEMENT OF WORK

(1) The contractor shall furnish all services and materials necessary to provide hotel rooms for the WA HRF on the nights of 15-20 NOV 2025. Lodging will be provided via the table below in section 1.1

(1.1)

# Soldiers 15NOV25 16NOV25 17NOV25 18NOV25 19NOV25 20NOV25

Double rooms

100 100 100 100 100 100

Single rooms

10 10 10 10 10 10

(1.2) Hotel(s) must be located within 10 miles of the Spokane Fire Department Training Center at 1618 N Rebecca St, Spokane, WA 99217. Rooms will be double occupied with either two males or two females in two separate minimum queen size beds. NO co-ed accommodations will be made unless the two service members are married and confirmed via the Army’s HR system.

(2) Room Reservations/Check in.

No later than 12NOV25, the 10th HRF will name a representative responsible for all check in.

At 1400 on 15NOV25, the contractor will furnish room key packs to the 10th HRF representative.

Upon room occupant arrival, contractor will verify the name of the room occupant against the list of names provided by the 10th HRF J4 representative. Once verified, the J4 will assign room keys to individuals. The J4 will validate rooms provided and process acceptance for authorized and proper payment requests. No Soldiers will conduct an individual check in with the hotel unless specifically authorized by the HRF J4.

Cancellation Provision: Room requirements may be reduced, at no cost to the government, up to three business days prior to the event.

(3) All room accommodations will include the following at a minimum:

Rooms will be clean and safe, commensurate with hotel industry practices. Wi-Fi for occupants will be included at no cost. Occupants must have single access to bathroom and shower. Beds with clean linen and pillows. No-cost non-valet parking accommodations will be included in the contract price. No -cost buffet style breakfast must be included. The government will NOT pay for and is not liable for items such as in room movies, valet parking, alcohol, room service or any other charges beyond the agreed to room occupancy rate. These items must be paid for directly by the room occupant prior to checkout.

(4) Mission requirements that the vendor must accommodate The 10th HRF and CBRN Task Force requires the following:

1. Double queen bed rooms that can accommodate ALL the soldiers so we don’t have to split the force across several hotels due to operational timelines and training requirements. 2. Within 10 miles of the training site. 3. Ample parking for six buses. 4. Convention Center space for medical monitoring, free of charge. 5. Buffet style breakfast, free of charge. 6. Per diem rate for all rooms.

(5) Changes to the operation of this contract must be approved by the nominated COR prior to the execution of the change.