Statement_of_Work.pdf

Pullman National Historical Park Chicago, IL

STATEMENT OF WORK:

Fire Pump Maintenance

DATED:

04/14/2025

NATIONAL PARK SERVICE

MIDWEST REGION

OHIO MAJOR ACQUISITION BUYING OFFICE

Statement of Work

Index:

1. Background

2. Objectives

3. Place of performance

4. Period of performance

5. Scope

6. Tasks

7. Deliverables

8. Government-Furnished Property (GFP)

9. Security Considerations

10. Safety

11. Quality Assurance Requirement

1. Background:

Pullman National Historical Park’s fire pump system is critical to life safety and must be maintained in a state of operational readiness. Misalignment or deteriorated bearing lubrication can lead to inefficiency or failure.

2. Objectives:

The objective of this work is to perform preventative maintenance on the Peerless horizontal split-case fire pump model 4AEF10A. This includes complete grease repacking of the bearings and precision laser shaft alignment to ensure optimal performance, reliability, and compliance with NFPA 20 standards and manufacturer specifications.

3. Place of Performance:

The historic Administration Clock Tower Building is the only National Park Service-owned structure at Pullman National Historical Park. It is located on the 12-acre Pullman factory site at the intersection of South Cottage Grove Avenue and 111th Street, Chicago, IL. The address is as follows:

Pullman National Historical Park 11001 S Cottage Grove Ave Chicago, IL 60628

Parking lot is accessible from 111th St, address is as follows:

610 East 111th street Chicago, IL 60628

The above site is occupied by staff and the public during normal business hours, 9:00 a.m. to 5:00 p.m., Monday through Sunday.

4. Period of Performance:

All work must be completed within 30 days after notice of Award. Work shall be performed during normal business hours unless otherwise authorized.

5. Scope:

The contractor shall provide all labor, supervision, materials, equipment, and tools to perform complete manufacturer specifications for complete grease repacking and precision laser shaft alignment.

6. Tasks:

6.1 Pre-Maintenance Preparation.

Coordinate with on-site facilities team to isolate and de-energize the fire pump.

Implement Lockout/Tagout (LOTO) procedures per OSHA regulations.

Remove pump and motor guards and inspect for safety and accessibility.

6.2 Bearing Grease Repacking.

Remove bearing caps and extract existing grease from both drive and non-drive side bearings.

Inspect bearings for signs of wear, overheating, or damage.

Clean and polish bronze internals and packing glands using lint-free rags and approved cleaning agents.

Furnish & install replacement high grade graphite packing rings.

Furnish & install replacement packing gland hardware. Repack bearings with manufacturer-recommended high-temperature, water-resistant grease.

Reassemble all components and verify proper bearing pre-load and fit.

6.3 Laser Shaft Alignment:

Using precision laser alignment equipment, check coupling alignment between the motor and pump shafts.

Measure offset and angular misalignment in both horizontal and vertical planes.

Adjust shims and motor position to bring alignment within Peerless and NFPA tolerances (typically < 2 mils).

Re-torque all bolts and recheck alignment to ensure no shift occurred during tightening.

Reinstall coupling and all safety guards.

6.4 Post-Maintenance Testing and Reporting.

Perform a no-load bump test to verify smooth rotation.

Submit a comprehensive service report including:

o Before and after alignment readings o Grease type and quantity used o Visual inspection findings o Recommendations for corrective actions (if any)

7. Deliverables:

Pre- and post-maintenance inspection checklists.

Before-and-after laser alignment reports (with tolerance values).

Documentation of grease type, specification, and quantity used.

Notification of any anomalies, deficiencies, or repair recommendations.

All deliverables must be submitted electronically in PDF format to the COR within 5 business days after service completion.

8. Government-Furnished Property and Services:

Access to pump room and necessary building areas.

Electrical lockout/tagout coordination.

Escort (if required for secured areas).

9. Security:

Contractor personnel must comply with all security and access control policies at the facility. Service technicians shall have credentials displayed and or wear a company uniform with company name visible. Representatives of contractor’s office will be allowed to park vehicles in areas designated by park personnel.

Contractor personnel or equipment shall not come in contact with any museum displays, exhibits, signs, artifacts, etc., at any time. There shall be no use of any tobacco products or consumption of any foods or liquids in any areas unless designated by park personnel. If smoking area is requested, the technician shall ask for direction from the park personnel. The same applies to all foods and liquids.

No technician at any time shall be permitted to drill, nail, screw, remove etc. any piece or pieces of historic fabric. The technician shall request clarification from the COR if the need arises.

10. Safety:

Contractor shall follow OSHA and GSA safety protocols.

Site-specific Job Hazard Analysis (JHA) shall be submitted and approved prior to work.

All personnel shall wear appropriate PPE while on site.

11. Quality ASSURANCE Requirement:

The contractor shall develop and maintain a quality program to ensure services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the critical areas identified in this statement of work. The government will periodically evaluate the contractor’s performance in accordance with the statement of work. Deficiencies identified during or after the work must be corrected at the contractor’s expense.