Statement of Work.pdf

Statement of Work

Uniform and Linen Rental and Cleaning Services

For

Great Plains Area Youth Regional Treatment Center

12451 HWY 1806/ Po Box 680

Mobridge, SD 57601

The Purpose of this contract is to provide Laundry Services for the Great Plains Area Youth

Regional Treatment Center. Laundry Services include the collection and delivery of various types of Laundry, which include rough dry, flat work, and finished work. Laundry shall be done in accordance with the following specifications.:

Quality of Work: Laundry will be done in accordance with accepted standards of the commission on the Accreditation of Rehabilitation Facilities (CARF) or the Centers for

Medicare/Medicaid Services (CMS) depending upon the accreditation status of the receiving facility. All certifications required be the state of South Dakota should be available on file at the contractor’s place of business.

Collection and Deliveries: Collections and deliveries are required once per week. They shall be made Tuesday or Wednesday of each week unless a Holiday necessitates delivery and pick-up.

A. Deliveries will be made directly to the GPAYRTC by the contractor/representative in a closed laundry vehicle. Deliveries by commercial conveyance are not acceptable. A representative of the Public Health Service will receipt for all delivered by the contractor, noting any damages or shortages at the time of delivery.

Processing: The GPAYRTC laundry shall be processed separately from other customer laundry as a separate lot. As the laundry progresses through the various stages it shall be kept separate from the preceding stage.

Test Piece Analysis:

A. All washing procedures shall be subject to Laboratory Report of Test Piece Analysis when requested by the contractor.

B. Tensile strength and whiteness retention measurement of test pieces shall be determined on the basis of (20) washings in accordance with methods of American Institute of Laundering.

C. The washing procedures shall meet the following standards of tensile strength loss and whiteness retention:

• Tensile Strength Loss: A-Not over 5%- Excellent

B-6% to 10%-Good

• Wetness Retention: A-95% or higher-Excellent B-92% to 96%-Good

Processing Laundry Procedures:

The following procedures are outlined in processing commercial laundry.

The White formula to be used to assure maximum sterilization. A separate linen processing should be provided. Processing equipment should be arranged so that linen flows from soiled to clean, i.e., sorting area- washing- extracting- drying- ironing- folding- storage-etc.

Basic processing steps should include the following components:

A. An Initial Flush -A cool water flush, or split (half cold and half hot water), shall be utilized initially to prevent setting of certain stains.

B. Siding stages (4 stages minimum)

The principal washing action is achieved during the detergent siding stages. The maximum temperature range should be between 150 degrees Fahrenheit and 170 degrees Fahrenheit. (A water temperature above 71 degrees Centigrade (160 degrees Fahrenheit) for 25 minutes will destroy practically all microorganisms except spores).

Bleach is commonly added after the last siding stage. Chlorine (approximately 100pip) is most commonly used for this purpose.

C. Rinsing Stages (4 Stages minimum)

High temperatures rinsing (165 degrees Fahrenheit to 170 degrees Fahrenheit) normally follows the siding stages. A sour shall be added after the final rinse to remove traces of detergent. The sour abruptly reduces Micro Organisms.

D. Fluff Drying- Twenty minutes at 165 degrees Fahrenheit.

E. Ironing.

Ironing shall be performed in a laundry press or a flatwork ironer of approximately 100 pounds of steam pressure of (130 degrees Fahrenheit) to significantly reduce the number of Microorganisms.

Clean Linen Storage:

Final holding and storage should be accomplished in an area, which is separate from dirty laundry, which has been sanitized with a 50-ppm chlorine solution. Hand washing facilities should be provided in this area. Items stored should preferably be placed in enclosed carts or on closed or covered linen shelves. A sewing and repair operation may be included in this area.

Environmental Quality:

All laundry facilities should consider construction of interior finishes which are smooth and easily cleanable.

The interior of the laundry should be thoroughly cleaned daily. An Appropriately sized janitorial closet should be provided.

Toilet facilities should be provided and located within or immediately adjacent to the laundry.

Appropriate OSHA standards should be met by the laundry facilities.

Contractors Facilities-Sanitary Inspection:

A. Award of items listed on this request for quote for bid shall be made only to an offeror whose facilities at which such items are to be processed with have been inspected or otherwise meet the requirements of the Indian Health Service Office of Environment Health.

B. The Government reserves the right to have the contractor’s facilities inspected at all reasonable times during the performance of this contract. If an inspection reveals the existence of unsanitary conditions, the contractor shall be requested in writing by the Contracting Officer to correct such conditions.

C. Refusal to correct unsanitary conditions shall constitute sufficient cause of the Government to terminate this contract immediately in accordance with clause entitled (default) and without waiting ten (10) days for the correcting of the condition.

INSPECTION AND ACCEPTANCE

E-2. Project Officer:

The Project Officer shall designate the Contracting Officer Representative (COR), representing the government for the purpose of this contract, in Writing.

A. Monitoring the contractor’s technical progress including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements;

B. Interpreting the scope of work C. Performing technical inspections and acceptances required by the contract D. Assisting the contractor in the resolution of technical problems encountered during performance E. The Contracting Officer is responsible for directing or negotiating changes in the terms, conditions or amounts cited in the contract.

F-1. Period of Performance:

Performance under the contract shall be a Base Year Contract from time Awarded.

F-2 Delivery Schedule:

A. One delivery per week is scheduled which is on Monday as arranged between the contractor and the GPAYRTC Facility.

F-3 Payment Due Date:

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system. In compliance with the Office of Management and Budget (OMB)

M-15-19 memorandum, Improving Government Efficiency and Saving Taxpayer Dollars

Through Electronic Invoicing, directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests. IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the

Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use

IPP, you will not be required to re-register- however, we encourage you make sure, your organization and designated IPP user accounts are valid and up to date.

The IPP website address is:

https://www.ipp.gov

If you require assistance registering or

IPP account access, please contact the IPP

Helpdesk at (866) 973-3131 (M-F 8AM to 6PM

ET), or

IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should included an explanation of this position for a determination by the

Contracting Officer.

G-2. Invoice Submission:

The Contractor shall submit a signed and approved invoice to request payment on at least a monthly basis.

A. The Contractor shall submit an original invoice to: Attn: Accounts Payable Great

Plains Area, Indian Health Service Division of Financial Management, 115 4th Avenue SE Room 309 Federal Building, Aberdeen, South Dakota 57401.

B. The Contractor shall submit a copy of the invoice to:

Christina Habben, /HHS-FAC COR Level I Email: Christina.Habben@ihs.gov Work: (605) 252-8574

The Contractor shall include the following information on each invoice in accordance with the Prompt Payment Act (5 CFR Part 1315.9(b)):

1. Contractor’s name;

2. Invoice number and date;

3. Entire award number or other authorization number for delivery of goods or services;

4. Description (including dates of service), price, and quantity of goods and services rendered;

5. Shipping and payment terms;

6. Unique Entity ID Number (UEI) Taxpayer Identifying Number (TIN) and DUNS number;

7. Contact name (where practicable), title and telephone number.

Payment shall be made by the Great Plains Area Financial Management Branch, Room Federal Building, Aberdeen, South Dakota 57401

The Government reserves the right to accept of reject services, if the level of performance is unacceptable.

mailto:Christina.Habben@ihs.gov