Statement of Work.pdf

Last Updated: May 2021

Grant Application | 1

Colorado Water Conservation Board

Water Plan Grant – Statement of Work – Exhibit A

Statement Of Work

Date: 10/17/2023

Name of Grantee:

Clear Creek Watershed and Forest Health Partnership with Fiscal Agent Coalitions and Collaboratives, Inc.

Name of Water Project: Bakerville Sediment and Flood Risk Reduction Feasibility Analysis

Funding Source: Wildfire Ready Watersheds Program

Water Project Overview:

Clear Creek is located in the north-central front range of Colorado within the South Platte River Basin.

The creek flows from west to east extending from the Continental Divide on the western edge to the confluence with the South Platte River in Denver. The Clear Creek watershed is a critical area of Colorado for water resources, recreation, cultural and historic values, and transportation. The watershed is also vulnerable to catastrophic wildfire and post-wildfire flooding, debris flows, and economic impacts.

The Bakerville Sediment and Flood Risk Reduction Feasibility Analysis project location is in a Zone Of Concern (ZOC) identified as high risk in the Upper Clear Creek Pre-Wildfire Planning Study for water supply in need of buffer for existing municipal water supply diversion points, intakes, and storage reservoirs. The study utilized existing Community Wildfire Protection Plans, stakeholder input, and engineering risk-analysis methods to identify high-risk areas and potential wildfire risk-mitigation projects. Identified projects would reduce the risk of catastrophic wildfires and reduce the risk of post-fire impacts like flooding, debris flows, and water quality degradation.

The project site is along the mainstem of Clear Creek in Clear Creek County, Colorado in a roughly 1-mile stretch east of Bakerville along the Colorado 1-70 corridor. The targets of concern are labeled in the study area as SP-6 and SR-2. Please see attachment with maps and coordinates. These are targets for stream corridor preservation and stream channel restoration. This stream restoration and preservation project would act as a sediment debris capture point and flood event protection for high-priority infrastructure.

Geospatial data has been compiled on historic and existing conditions and key findings observed through a Desktop Analysis of the Clear Creek mainstem along Silver Valley Road between Bakerville and Silver Plume, and along West Bakerville Road between Kearney Gulch and Bakerville. The existing channel features several beaver dams approximately 1 mile east of the project site. A Colorado School of Mines (CSM) Senior Design Challenge class is underway and will be complete in November 2023. The CSM design challenge deliverable is a preliminary alternatives analysis of restoration solutions at the Bakerville project site, specifically looking at low tech, processed based stream restoration alternatives.

The primary goal for stream restoration at the Bakerville project site is to create refugia and floodplain connectivity to prepare for wildfire and post-fire flooding. The floodplain will be repaired https://drive.google.com/file/d/195GpsbTVss4tb1XDoU8X10Ses2UEkpc2/view https://elephantfish.maps.arcgis.com/apps/instant/portfolio/index.html?appid=010d7d83833e44edbc8b36321d9df08d

Grant Application | 2 and potentially increase water holding at a site identified in the South Platte Basin Implementation Plan with a decreed water right. Ponding would also serve to mitigate the impacts of magnesium chloride roadway deicers on the Interstate 70 corridor. Initial outreach with interested stakeholders has indicated flow credits could be available to offset possible instream flow impact.

Project Objectives:

Project objectives will focus on securing a design firm to conduct assessments for developing a low-impact process-based restoration concept design. The overall site goal is to serve as a point of refuge and flood break in the case of a wildfire. Proposed solution alternatives will include the expansion of beaver habitat already existing east of the project area, simulated low-impact ponding structures, the introduction of anchored debris, revegetation, step-pools, or any combination of these solutions.

Low impact dams and increased wetland vegetation serve to slow flow from snow and storm water runoff.

Tasks

Task 1 – Project Administration & Grant Reporting

Description of Task:

This task covers all project management and staffing related tasks including invoicing, project tracking and status reports.

Method/Procedure:

Coordination with the selected site assessment team, Clear Creek County, the US Forest Service and CDOT to secure site access and assist with assessment activities. Engagement with community stakeholders and landowners. Grant reporting will occur every 6-months from the start of the project and conclude with a final project report.

Deliverable: Project report every 6 months. Final project completion report.

Tasks

Task 2 – Site Assessment Team selection

Description of Task:

Conduct a Request for Proposal (RFP) process and select an environmental engineering firm to manage the studies.

Method/Procedure:

Draft an RFP and announce open submission period. Review and interview applicants. Select firm and secure a contract.

Deliverable: Contract with environmental engineering firm.

Tasks

Task 3 – Secure landowner access agreements

Description of Task:

Secure the necessary agreements for access through private and/or public land.

Method/Procedure: Contact landowners and secure access agreements to conduct environmental assessments and studies determined necessary to inform a design alternative analysis.

Deliverable: Executed site access agreements.

Grant Application | 3

Tasks

Task 4 – Conduct site assessments and determine design alternatives

Description of Task:

Specialists conduct assessments to evaluate the suitability of the site for low tech, processed based stream restoration alternative designs.

Method/Procedure: Assess and determine the design alternatives based on the hydraulics, geology, and environmental conditions of the site.

Deliverable: Design alternatives with probable construction costs and permitting requirements for each alternative. Next step recommendations.

Tasks

Task 5 – Ongoing Public Outreach

Description of Task:

Gather input to identify and determine stakeholder objectives. Address infrastructure protection, water quality, river function, stream health, and resiliency. Reach consensus on most acceptable restoration methods.

Method/Procedure: In coordination with the project sponsor, conduct public outreach and stakeholder meetings for input on alternatives.

Deliverable: Consensus on final design selection.

Budget and Schedule

This Statement of Work shall be accompanied by a combined Budget and Schedule that reflects the Tasks identified in the Statement of Work and shall be submitted to CWCB in excel format.

Reporting Requirements

Progress Reports: The applicant shall provide the CWCB a progress report every 6 months, beginning from the date of issuance of a purchase order, or the execution of a contract. The progress report shall describe the status of the tasks identified in the statement of work, including a description of any major issues that have occurred and any corrective action taken to address these issues.

Final Report: At completion of the project, the applicant shall provide the CWCB a Final Report on the applicant's letterhead that:

● Summarizes the project and how the project was completed.

● Describes any obstacles encountered, and how these obstacles were overcome.

● Confirms that all matching commitments have been fulfilled.

● Includes photographs, summaries of meetings and engineering reports/designs.

The CWCB will pay out the last 10% of the budget when the Final Report is completed to the satisfaction of CWCB staff. Once the Final Report has been accepted, and final payment has been issued, the purchase order or grant will be closed without any further payment.

Payment

Grant Application | 4

Payment will be made based on actual expenditures and must include invoices for all work completed. The request for payment must include a description of the work accomplished by task, an estimate of the percent completion for individual tasks and the entire Project in relation to the percentage of budget spent, identification of any major issues, and proposed or implemented corrective actions.

Costs incurred prior to the effective date of this contract are not reimbursable. The last 10% of the entire grant will be paid out when the final deliverable has been received. All products, data and information developed as a result of this contract must be provided to as part of the project documentation.

Performance Measures

Performance measures for this contract shall include the following:

(a) Performance standards and evaluation: Grantee will produce detailed deliverables for each task as specified. Grantee shall maintain receipts for all project expenses and documentation of the minimum in-kind contributions (if applicable) per the budget in Exhibit C. Per Grant Guidelines, the CWCB will pay out the last

10% of the budget when the Final Report is completed to the satisfaction of CWCB staff. Once the Final Report has been accepted, and final payment has been issued, the purchase order or grant will be closed without any further payment.

(b) Accountability: Per Grant Guidelines full documentation of project progress must be submitted with each invoice for reimbursement. Grantee must confirm that all grant conditions have been complied with on each invoice. In addition, per Grant Guidelines, Progress Reports must be submitted at least once every 6 months.

A Final Report must be submitted and approved before final project payment.

(c) Monitoring Requirements: Grantee is responsible for ongoing monitoring of project progress per Exhibit A. Progress shall be detailed in each invoice and in each Progress Report, as detailed above. Additional inspections or field consultations will be arranged as may be necessary.

(d) Noncompliance Resolution: Payment will be withheld if grantee is not current on all grant conditions.

Flagrant disregard for grant conditions will result in a stop work order and cancellation of the Grant Agreement.