STATEMENT OF WORK.pdf

SOLID WASTE REMOVAL SERVICES

STATEMENT OF WORK

Subject

The Federal Bureau of Prisons, Field Acquisition Office in Grand Prairie, Texas, intends to make a single award of an indefinite delivery requirements type contract with firm fixed pricing for the provision of Solid Waste Removal Services as prescribed below for the Federal Correctional Institution (FCI) Phoenix located in Phoenix, Arizona.

General Information regarding the BOP is located at www.bop.gov.

Place of Performance

FCI Phoenix 37900 N. 45th Avenue Phoenix, AZ 85086.

Schedule

There are four (4) separate locations for disposal; three (3) locations have three (3) different self-contained compactors, and one (1) location has two (2) contractor owned open top containers. Container locations, disposal frequencies and load weights are as follows.

a. Location (A): Food Service Loading Dock:

Located inside the secure perimeter of the FCI, at the Food Service loading dock. This compactor is a self-contained thirty-four (34) cubic yard compactor provided by the contractor. The contractor will be responsible for any maintenance service that may be necessary to keep the compactor in normal working order. The compactor shall be emptied two (2) times per week, Mondays and Thursdays (104 times per fiscal year). History indicates the average weight per load was thirteen (13) tons. Once a full compactor is removed, the contractor will be expected to immediately replace that one with an empty compactor supplied by the contractor. Due to the security of the Institution, the full compactor will be pulled away from the loading dock and relocated to the rear gate sallyport where it will sit until the following morning before leaving the Institution grounds, thus requiring two (2) compactors, supplied by the contractor.

b. Location (B): Mesa Housing Unit:

Located on the west side of the FCI within the secure confines of that unit. This compactor is a self-contained thirty-four (34) cubic yard compactor, provided by the contractor. The contractor will be responsible for any maintenance service that may be necessary to keep the compactor in normal working order. The compactor shall be emptied every two (2) weeks (26 times per fiscal year). The compactor shall be removed, emptied and replaced the same working day, requiring one (1) compactor supplied by the contractor. History indicates the average weight load was nine (9) tons.

c. Location (C): Federal Prison Camp:

Located on the entrance to the FCI, to the east side of the Federal Prison Camp (FPC) Administration building (rear dock area). This compactor is a self-contained thirty-four (34) cubic yard compactor, provided by the contractor.

The contractor will be responsible for any maintenance service that may be necessary to keep the compactor in normal working order. The compactor shall be emptied one (1) time per week (52 times per fiscal year). The compactor shall be removed, emptied and replaced the same working day, requiring one (1) compactor supplied by the contractor. History indicates average weight per load was six (6) tons

d. Location (D): Lay-down Yard:

Two (2) forty (40) cubic yard open top containers, supplied by the Contractor. This container shall be emptied once a month (12 times per fiscal year, 2 containers required). History indicates the average weight per container per load was nine (9) tons.

The Contractor shall be at the Institution locations for pickup between 8:00 am and 8:30 am, NO EARLIER, NOR LATER. A small variance may be obtained for location (D) only. This time frame shall be strictly adhered to for locations (A), (B) and (C). If, for any reason, the Contractor fails to adhere to these time frames, they may turned away; thus, resulting in NO CHARGE to the Government for that trip.

The Contractor and Contractor’s Employees will be escorted by FCI staff at all times they are within the perimeter of the institution. The Contractor and Contractor’s Employees must adhere to all rules and regulations of the FCI.

The Contractor will be responsible for maintaining Department of Transportation (DOT) Certifications and Dump Site Certifications throughout the length of the contract. The Contractor must provide the institution with notification of all changes within seven (7) working days of their scheduled alteration to the location of the certified dumping site for solid waste disposal that was provided with their quote.

If a scheduled pickup falls on a Federal Holiday, the pickup must be made the first business day following the regularly scheduled day and time.

The Contractor should arrive at the institution at least one-half hour before pickup time for the compactors located within the secured perimeter.

The above schedule is subject to change based on the needs of FCI Phoenix. If the containers or compactors become full prior to the scheduled pickup day, the Contractor will be notified by the Contracting Officer’s Representative (COR) or the Contracting Officer (CO) when special pickups are required. Special pickups will be on a “Will Call” basis. Special pickups could be any day of the week, Monday through Friday. The time frame for special pickups shall be made in agreement with the “Will Call” instructions of the COR/CO or within twenty-four

(24) hours of the “Will Call”.

Specific Requirements

The contractor will be licensed/permitted by the State of Arizona and will provide evidence of proper waste disposal, in accordance with all current Federal, State, and local codes, laws, and requirements regarding the disposal of solid waste.

Supplies and Equipment

The Contractor shall provide and install compaction equipment at its expense, at such locations designated by FCI Phoenix.

The Contractor assumes the full risk of and responsibility for any loss, destruction or damage occurring to the trash removal equipment, components or containers, except such loss or damage as may be attributable to FCI Phoenix by reason of the negligence of its employees while acting within the scope of their employment.

Description of Duties

The Contractor shall provide services that include transportation, collection, labor, and equipment necessary for the removal and disposal of solid waste, trash, refuse and debris from FCI Phoenix to a disposal site (landfill). The Contractor shall be responsible for all trash, garbage, and debris spilled from any container during the pulling and hauling process. All material in the containers becomes the property of the Contractor upon removal from Federal property and is the responsibility of the Contractor to dispose of the material in a lawful and proper manner. The term “pickups” shall mean the same as pulls, hauls and/or dumps.

The Contractor shall make pick-ups as scheduled and shall furnish and/or install Contractor owned containers/equipment at all institution locations.

During the trash removal process at the pickup sites and disposal route on Government Property, keep the area adjacent to the containers clean of debris. Clean and perform maintenance on containers/compactors as necessary.

Institution Security

The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. Access to the containers will be available only during the scheduled hours, unless prior approval of the COR is obtained.

While on institution grounds and prior to departure, the operator, equipment, and vehicle shall be subject to security checks and inspections. The Government reserves the right for security reasons to prohibit certain vendor employees from entering the facility.

Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When the contractor reports to the institution on a scheduled pickup but is unable to performance services due to such delays, the contractor will be paid for their time in the form of a predetermined trip fee. The unperformed pickup may be rescheduled at the BOP’s discretion or may be performed on the next regularly scheduled pickup. Charges for the trip fee should be represented as separate line-item charges on each invoice.