STATEMENT OF WORK.pdf

STATEMENT OF WORK

1. Objective/Requirements This work provides for the development and execution of ICESat-2 Hackweek activities. Two activities will be conducted: (1) a five-day Developers’ Hackweek event (in August 2025) and (2) a 1.5-day User Workshop (in May 2025, concurrent with an ICESat-2 Science Team Meeting.

2. Characteristics, Scope, and Specs

The contractor shall perform the following duties for each activity:

User Workshop Partnering with members of the ICESat-2 Science Team to select an upcoming community gathering that would benefit from the inclusion of a User Workshop; or, design a 1.5 day User Workshop to be offered remotely during 2025;

Facilitating event planning calls by preparing agendas, taking notes, and setting project deadlines;

Creating and distributing the communication tools needed for event coordination (Slack, Google Drive, GitHub, etc.);

Surveying workshop participants on their competencies and data science educational needs;

Facilitating the development of a team (to include a mix of eScience Institute staff, ICESat-2 researchers and NASA data technicians and managers) who will deliver tutorial content in response to participant needs;

Setting up and maintaining meeting technologies to accommodate participation (zoom, audio/visual equipment);

Tracking overall budget expenditures;

Highlighting the importance of the event code of conduct and taking any necessary steps to address violations;

Facilitating group activities to foster community building and networking;

Guiding the overall delivery of the User Workshop.

Developers’ Hackweek

Overseeing the assembly of an organizing/planning team that includes both Institute and ICESat-2 research community members;

Facilitating event planning calls by preparing agendas, taking notes, and setting project deadlines;

Guiding the organizing team in clarifying overall event goals and expected outcomes;

Creating and distributing the communication tools needed for event coordination

(Slack, Google Drive, GitHub, etc.);

Selecting a cohort of participants to be invited to the hackweek; sending invitations and coordinating responses;

ICESat-2 2025, University of Washington, eScience Institute;

Serving as the primary point of contact for communications between participants and the organizing committee and guiding participants through the hackweek onboarding process;

Setting up the event meeting space and assisting in providing lodging and food/snacks (in-person event);

Assisting event participants in making travel arrangements (in-person event);

Setting up and maintaining meeting technologies to accommodate hackweek participation (zoom, audio/visual equipment);

Tracking overall budget expenditures;

Coordinating with participants to guide project team formation on Slack;

Hosting a 90 minute Zoom call to offer guidance on project team technical tools and help teams be ready for the hackweek collaboration;

Highlighting the importance of the event code of conduct and taking any necessary steps to address violations;

Facilitating group activities to foster community building and networking;

Guiding the formation of hacking teams and helping people get connected with a project that fits for them;

Providing instruction and consultation on technical questions as agreed for specific events;

Providing support for lodging and meals;

Embedding within project teams to help set goals and follow software industry standards for code development, such as team standups, use of Kanban boards, defining GitHub issues, etc.;

Helping people to troubleshoot technical challenges through impromptu office hours;

Connecting participants with eScience Institute technical resources.

Post-event reviews

Facilitating a debrief with the organizing teams and assembling feedback and recommendations for the future;

Inviting participants to join a focus group to provide additional feedback;

Analyzing all survey data, creating graphics and summary documents, and providing these as reports back to the funding agency;

Issuing a longitudinal survey to participants 6 months after each event;

Preparing a report or whitepaper that outlines the conclusions reached by attendees and presents recommendations and a path forward for tooling, cloud computing platforms, etc.

3. Place of Performance

The University of Washington eScience Institute, Seattle, WA

4. Period of Performance 15 April 2025 through 14 April 2026