Statement of Work.pdf

STATEMENT OF WORK

MAFB SCADA Radio Upgrade

MALMSTROM AIR FORCE BASE, MT

11 March 2025

SECTION 1

DESCRIPTION OF SERVICE

1.1 GENERAL REQUIREMENTS

Provide all labor, materials, equipment, and incidentals necessary and required to replace existing phone line modems with VHF Radio Upgrades for Malmstrom Air Force Base’s (MAFB) Supervisory Control and Data Acquisition (SCADA) system.

All work shall be complete within 60 days from the issuance of authorization to begin work.

1.2 SUMMARY OF WORK

1.2.1 The Contractor shall provide all labor, equipment, and materials for installing a Radio Upgrade to MAFB’s SCADA system.

1.2.2 Buildings 1996 RTU, 220 MTU, 152 RTU, and Tank 8000 are designated for Radio Upgrades.

1.2.3 Equipment and services for each site shall include:

• 1 - CAT 6 Cable.

• 1 – Radio Viper 100 VHF.

• 1 – Antenna Surge Protector.

• 1 – Pigtail Connector.

• 1 – Programming Updates.

• 1 - Engineering – Documentation Updates.

• Equipment shipped loose for MAFB Installation:

o 1 - Coax Cable Kit – Up to 75’ LMR-400 Coax, Vapor Wrap, Connectors, Ground Kit.

o 1 – Radio antenna – Yagi or Ommi.

1.2.4 Field Services - Field service engineer to perform installation of in control panel adds/modifications to include:

• Transportation, lodging, meals.

• On-site labor to install and commission the following per site:

o 1 – CAT 6 Cable.

o 1 – Radio Viper 100 VHF.

o 1 – Antenna Surge protector.

o 1 – Pigtail Connector.

o 1 – Power Supplies as needed o 1 – Programming Updates.

1.2.5 MAFB personnel shall install/provide the following:

• Contractor provided radio coax cable, ground kits, and antennas.

• Antenna Poles.

• Radio Licensing – Radio licensing and coordination to be done by MAFB

Communications Group.

• Taxes and Permits.

1.3 GOVERNMENT SUPPORT

1.3.1 The Government will supply the following materials: None.

1.4 UTILITIES

1.4.1 All reasonable quantities of utilities will be made available from existing utilities to the Contractor without charge. Any temporary connection or lines that may be required will be installed, maintained, and removed by the Contractor at his own expense and in such a manner satisfactory to the Contracting Officer. Removal of such connections or lines will be accomplished prior to final acceptance of the construction.

1.4.2 If the Contractor needs power lines de-energized coordination will be made with 341 CES/CEOFE (Electric shop) 14 days prior to project start date.

1.4.3 The Contractor shall provide any necessary portable power needed for their equipment.

1.5 CONTINUED USE OF FACILITIES

1.5.1 Buildings, structures, facilities, and utilities will continue to be in use by the Government during this contract.

1.5.2 The Contractor shall notify the Contracting Officer at least three (3) days prior when a no-work condition will occur for more than one day by the Contractor or sub-contractors.

1.6 CONSTRUCTION NEAR UTILITY SYSTEMS

1.6.1 The Contractor shall be responsible for processing his own Work Clearance Request (AF Form 103), commonly known as a "Digging Permit," and coordinating with Government inspectors as required. The Contractor is responsible for obtaining all coordination signatures for the permit. The approved permit shall be valid for a period not to exceed 90 calendar days.

1.6.2 The Contractor shall mark all excavations they will do, at least three (3) workdays prior to needing existing utilities marked by the Government.

1.6.3 It is the sole responsibility of the Contractor to make all requests for locates and utility marking by the private sector. NOTE: Private companies supply numerous utilities and services on Malmstrom Air Force Base. The AF Form 103 does NOT address coordination with private companies. Requests for locates by private firms shall be performed by the Contractor in accordance with State of Montana and Federal regulations.

1.6.4 The Contractor shall be responsible for maintaining all utility markings. TO THE

MAXIMUM EXTENT POSSIBLE, ELIMINATE PERMANENT MARKINGS ON

PAVEMENT AND CURBS. Location marks shall be removed after 14 calendar days if not used. All markings shall be accomplished with water-based chalk (Aervoe Pacific Inc. 1-800-227-0196 or equal). No paints will be used.

1.6.5 Digging within three (3) feet of buried communications cables, environmental monitoring wells, electrical cables, irrigation systems, and gas lines shall be performed by hand digging until the utility is exposed. The Project Inspector shall be notified three

(3) days prior to digging within a three (3) foot area near the subject utility. A representative from communications (Telco) must be present during excavation of communications cables. The cable/piping routes must be marked prior to excavation in the area. Once the subject utility is exposed, mechanical excavation may be used if there is no chance of damage occurring to the cable or piping system.

1.6.6 The Contractor shall be held responsible for any damage to a marked or identified utility by excavation procedures.

1.7 WORK SCHEDULE

1.7.1 Working hours for the Contractor shall normally be between the hours of 7:30 a.m. and 4:30 p.m., excluding Saturdays, Sundays, Federal Holidays, and when the base is officially closed by the base commander.

1.7.2 The Contractor is not required to provide routine service on the following Recognized Holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. NOTE: Normally, if the holiday falls on Saturday, it is observed on the Friday prior. If the holiday falls on Sunday, it is observed on the Monday after.

1.7.3 If the Contractor desires to work during periods other than described above, additional Government inspection forces may be required. The Contractor must notify the Contracting Officer three (3) days in advance of his intention to work during other periods to allow assignment of additional inspection forces when the Contracting Officer determines that they are reasonably available. If such inspection forces are reasonably available, the Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if inspectors are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, adjustments to the contract price may be made periodically as directed by the Contracting Officer.

1.8 PERIOD OF PERFORMANCE

The Contractor shall have all required work and tests completed no later than 60 calendar days from the issuance of authorization to begin work.

SECTION 2

CONTRACTOR REQUIREMENTS

2.1 CONTRACTOR CERTIFICATIONS

The Contractor shall have a valid Contractor’s License or hire sub-contractors with a valid Contractor’s License with the State of Montana Contractor Licensing Board.

2.2 CONTRACTOR VEHICLES AND EQUIPMENT

2.2.1 The Contractor shall provide all vehicles and equipment necessary to accomplish the contract work. Power equipment shall be equipped with safety and noise limiting devices. The equipment shall be in a safe and efficient operating condition.

2.2.2 The Contractor shall not park vehicles in the project area during non-working hours. A designated parking area for vehicles and equipment will be provided. Vehicles will not be allowed on lawns or sidewalks without prior written approval.

2.2.3 All Contractor vehicles and equipment will be clearly marked with the company name.

2.2.4 Truckload Limits: The following load limits shall apply to all Contractor-operated equipment on this project:

April 1 to June 1 350 #/inch width of tire All Other Times 400 #/inch width of tire

2.3 HOUSEKEEPING AND CUSTODIAL SERVICES

2.3.1 The Contractor must maintain the Contractor assigned areas in a clean, safe, and sanitary condition. The Contractor shall remove trash from all the work areas, store all flammables in an approved flammable storage container, and ensure the area is left in an orderly manner at the end of the workday.

2.3.2 The Contractor’s employees may use the nearest sanitary facilities available to the project site. The Contractor shall not use facilities in controlled or restricted areas in accordance with security requirements.

2.3.3 Waste generated by the Contractor in performance of the services specified in this contract shall be disposed of by the Contractor off base in compliance with State and Local ordinances, including hazardous materials in which proper disposal instructions shall be complied with. All trash, debris, and refuse caused by the project shall be removed and disposed of and shall be deposited in an approved receptacle or container furnished by the Contractor. The project site shall be cleaned at the end of each workday.

2.4 ENVIRONMENTAL, SAFETY, AND HEALTH

2.4.1 The Contractor shall comply with all existing Occupational Safety and Health Act (OSHA) standards of safety at all times in the performance of this contract. Hazards to the safe use of the premises due to the Contractor's work and/or equipment shall be suitably marked at all times. Pedestrian and vehicle traffic ways shall be kept clear and unobstructed.

2.4.2 The Contractor shall immediately report any and all injuries and damage involving Contractor, his employees, Air Force civilian, or military personnel to the Quality Assurance Evaluator (QAE) and the Wing Safety Office.

2.4.3 The Contractor shall cooperate fully and assist Government personnel in any Government investigation of the mishap, until released by the mishap investigative authority through the Contracting Officer. Safety personnel shall have the right, at any time, to investigate and report all mishaps involving Air Force personnel and property.

The Contracting Officer and Contractor Safety Representative may accompany Air Force mishap investigation personnel but may not release information regarding the mishap without written approval from the Air Force Safety investigating official or senior installation commander.

2.4.4 The Contractor shall maintain records of Contractor employee’s occupational injuries, illnesses, and other related activities as required.

2.4.5 The Contractor shall comply with the highest degree of environmental protection or safety practices where any disagreements between requirements may exist.

2.4.6 The Contractor shall be liable and responsible for determining and maintaining compliance with all applicable Federal, State, and local environmental laws or regulations.

2.4.7 The Contractor shall be liable and responsible for the reporting and clean-up of any hazardous chemical discharge or spills resulting from Contractor negligence.

2.4.8 The Contractor shall be liable and responsible for all costs resulting from non-compliance, whether accidental or intended. This includes any fines or corrective actions assessed by any regulatory or governing agency due to the actions or omissions of the Contractor in carrying out his duties.

2.5 FIRE PREVENTION

The Contractor shall establish and implement procedures to ensure careful handling and storage of flammable and combustible products in accordance with the National Fire Protection Association (NFPA) Standard 30 and National Fire Codes.

SECTION 3

ADMINSTRATION AND INSPECTION

3.1 ADMINISTRATIVE RECORDS

All records, documents, and associated papers provided by the Government and generated during the period of this contract shall become Government property and will remain in place upon contract termination or completion. During the period of the contract, records, documents and associated papers shall be available for review.

3.2 INSPECTION

3.2.1 The 341st Civil Engineer Squadron (CES) will provide a Quality Assurance Evaluator (QAE) to verify accomplishment of work. The QAE will be the spokesman for compliance with base standards. Controversies between the QAE and the Contractor will be resolved by the Contracting Officer. If, for some reason, a change in the primary or alternate QAE is required, the Contractor will be notified in writing by the Contracting Officer. The Contractor shall coordinate Contractor activities with the 341st

CES.

3.2.2 The Contractor shall notify the QAE of their estimated work completion date at least three (3) days in advance, to verify accomplishment of work and receive Contractor work report. Any deficiencies found shall be rectified by the Contractor and the Contractor shall inform the QAE upon completion.

3.3 ANTI-TERRORISM (AT) AWARENESS TRAINING

In accordance with DoDI O-2000.16v1_AFI 10-245-O, Antiterrorism (AT) Program Implementation, ensure Level I - AT Awareness Training is completed by all contractors within 30 days of requiring access, and annually thereafter. The training will be provided by the government. The objective of the training is to provide personnel with requisite knowledge necessary to remain vigilant and enable employment of AT tactics, techniques, and procedures.

3.4 FORCE PROTECTION

Contractor personnel are required to abide by all real-world Force Protection Condition (FPCON) measures, random anti-terrorism measures (RAMs), shelter-in-place orders, evacuations and lock-down notices as directed. Examples include mandatory badge or ID checks, facility single points-of-entry and searches of hand carried items.