Statement of Work.pdf

1.0 Statement of Work

RFID Tag Reader Project at Santa Teresa/San Jerónimo Southern Border Port

General Information

1.1 Scope of Work

The U.S. Department of Agriculture’s (USDA), Animal and Plant Health Inspection Service’s (APHIS), Veterinary Services (VS) has a need for an RFID reader system at the Southern Border Ports to improve USDA’s Animal Disease Traceability Program for cattle presented for inspection for entry into the United States from Mexico.

1.2 Background

Currently, there is a need for an effective radio frequency identification (RFID) tag reader system at the inspection or load out chutes on either side of the border crossing at the Santa Teresa/San Jerónimo Southern Border Port. While an Allflex RFID system is already in place, updates and upgrades are required to allow for additional capabilities, including hands-free reading of RFID tags of cattle. This lack of equipment makes collecting data regarding RFID tags of Mexican cattle presented for inspection and import into the U.S. cumbersome and inefficient. Animal disease traceability will be further enhanced by an RFID tag reader system at load-out chutes located at pens adjacent to the port in Santa Teresa, NM.

1.3 Contract Type

One-year firm-fixed price contract.

Contractor Requirements

1.4 Technical Requirements / Tasks

The Contractor must provide:

• Four (4) Allflex (Brand Name) RFID tag reader systems for cattle at the USDA inspection chutes located at the U.S./Mexico Southern Border Port at San Jerónimo, Chihuahua, Mexico. These systems will include, but are not limited to:

o RFID tag reading devices for cattle, o Hardware and software required to collect and send data, o Additional equipment as needed to support and maintain USDA activities and data collection.

• Eight (8) Allflex (Brand Name) RFID tag reader systems for cattle on the load-out chutes located at Santa Teresa, New Mexico, United States of America. These systems will include, but are not limited to:

o RFID tag reading devices for cattle, o Hardware and software required to collect and send data, o Additional equipment as needed to support and maintain data collection.

• RFID tag reader systems must have the ability to read low-frequency RFID tags on Mexican cattle being presented for inspection at the Southern Border Port and generate and electronically transmit data (for example, .xml, .csv, or other necessary file output).

• Installation services for RFID tag reader systems.

• Troubleshooting and maintenance of RFID tag reader systems for the duration of the contract

(one year after installation).

1.5 Government Furnished

Government-furnished data will be provided to the Contractor to ensure that the reader system is accurately and effectively scanning tags and transmitting data in file formats that are compatible with government traceability systems. The Contractor will have access to inspection chutes at the Southern Border Ports and assistance from Veterinary Services port staff in ensuring the equipment is functioning properly and meeting the data collection needs of USDA.

1.6 Deliverables / Schedule

Contractor has up to 90 days to deliver and install the RFID reader systems and associated equipment described above. This should be done via the most cost-effective and efficient means that will ensure intact and on-time delivery. Contractor will be expected to collaborate with the Chihuahua Cattlemen’s Association and UGRCH Cooperative, Inc. to determine and implement facilities and site modifications and additional needs required for the installation, care, and maintenance of the RFID systems. The Contractor will provide technical maintenance and support as needed over the duration of the contract.

*Contractor must be approved by the Veterinary Services, Animal Disease Traceability Program to be considered for award. If at any time the contractor loses approval status per the terms of the contract, this contract may be terminated.

1.7 Travel

Contractor travel to the Santa Teresa/San Jerónimo Border Port will be required for delivery, installation, set-up, and maintenance of the RFID tag reader systems. Travel costs will be included in the contract.

1.8 Contractor’s Key Personnel

Contractor will provide personnel with experience installing, setting up, troubleshooting, and maintaining RFID tag reader systems for cattle.

1.9 Security Requirements

Since this project includes installation on both sides of the U.S./Mexico border, contractor must have the appropriate documents and clearances to provide goods and services in both locations.

1.10 Data Rights

Each party agrees that it will ensure, to the extent provided by applicable laws and regulations, that data provided by the other party is not released to anyone that is not authorized to receive it. Each party agrees that it will ensure that the provided data is used only for purposes specified in the contract and only in a manner consistent with the provisions of the Animal Health Protection Act (AHPA). The Recipient agrees and acknowledges that the data provided by APHIS pursuant to this contract is solely APHIS data and as such is or may be subject to the confidentiality provisions of 7 USC §8791 of the Food, Conservation, and Energy Act of 2008, (formerly Section 1619 of the 2008 Farm Bill) and the Privacy Act of 1974 and also agrees to safeguard such confidentiality and prohibit any unauthorized access to the data provided by APHIS as required by 7 USC §8791.

The Recipient understands that it may not release any of the data provided by APHIS since it is Federal Government data and it agrees to refer any and all requests for the data provided by APHIS, not otherwise authorized to be released under this contract and applicable Federal laws and regulations, to the USDA, APHIS, Legislative and Public Affairs, Freedom of Information and Privacy Act Office, 4700

River Rd. Unit 50, Riverdale, MD 20737, Telephone: (301) 851-4102. Additionally, the Recipient agrees that it will, if requested by APHIS, enter into a separate written agreement with APHIS to protect from release or disclosure any data provided by APHIS that is subject to 7 USC §8791.

Administration

1.11 Technical Point of Contact

Alexa Quinlan, DVM Alexa.quinlan@usda.gov 629-266-0398

Kim Kane, DVM Kim.Kane@usda.gov 970-973-8541

1.12 Site Locations

Santa Teresa Port:

100 Cattlemen Dr Sunland Part, NM 88063

San Jerónimo Port:

UGRCH

Av Isidro Payan Carrillo S/N Cruce Internacional San Jerónimo Cd Juarez, CHI 32000

1.13 Invoicing

Invoices shall be submitted through the Invoice Processing Platform (www.ipp.gov). Payments will be made according to the firm fixed prices established in the contract. Invoices shall be submitted in arrears and prepared in accordance with FAR 52.212-4(g).

mailto:Alexa.quinlan@usda.gov mailto:Kim.Kane@usda.gov