Statement of Work.pdf

US NAVAL ACADEMY, ANNAPOLIS, MARYLAND

RELOCATION SERVICES FOR WARD HALL

October 29, 2024

1.0 SUMMARY

This is for solicitation of relocation services at the United States Naval Academy (USNA) in Annapolis, Maryland. Contractors considered for this contract must be certified members of the International Office Moving Institute and the American Trucking Association and must provide documentation of the certifications with their proposal.

Attachments to this document include:

1. Inventory of Items to be Moved.

This scope of work does not include disconnecting equipment from utilities or re-connection in the destination location. This scope of work does not include removing any equipment or fixtures from the walls or installation at the destination.

The scope of work for relocation services shall include the move of staff/faculty offices, support spaces and conference rooms from these locations on the Naval Academy grounds:

- Ward Hall, 290 Calvert (formerly Buchanan) Road, Annapolis, MD 21402

Ward Hall does have a passenger elevator that can be utilized for this move.

Ward Hall has a loading dock that can be utilized for this move. A moving truck will be required to move material between the buildings.

The destination buildings for this relocation effort include:

Buildings 250A and 274, 272 and 250 Wood Road, Annapolis, MD 21402. This includes administrative offices and support spaces such as a copy room, a break room, a conference room and storage rooms.

Some items on the inventory are marked to go to storage and those will be included in this contract. Storage will be at 38 Kinkaid Road, Annapolis, MD 21402.

There is no disposal of items associated with this contract.

The destination buildings do not have a loading dock. There is a passenger elevator in Building 274 and in 250A that can be used for this move. There is an unloading area at grade level that can be utilized for unloading.

2.0 SERVICES

Relocation services shall include movement of all of the material and equipment listed on the attached Inventory. It shall also include provision of all packing material including boxes, crates, sealing tape, padding material, color-coded move labels, crates/pouches for computer workstations (monitors, CPU’s, keyboards, mice, cables), phones, fax machines, printers, shredders, and other electronic equipment. It shall be the responsibility of the contractor to determine the number and size of packing containers to be utilized for the inventory of items to be moved. An estimated quantity is shown on the attached inventory of items to be moved.

Delivery and disposal of moving and packing material/boxes will be at no extra cost to the government. All materials shall be clean and of quality sufficient to ensure protection of the property.

USNA will disconnect all equipment at the originating locations. The contractor will pack and label this equipment into crates, pouches or other containers for the move. Upon arrival at the destination location, the contractor will unpack the computers and accessories onto the provided work surfaces. USNA will connect them to the network.

USNA will relocate and connect all network copiers. No work associated with large copiers in included in this contract.

Boxes will be delivered to a central location at each building. The government will pack and label the books, paper, office materials and other items into the provided boxes. The contractor will pick up the packed boxes at each office and deliver them to the destination location shown on the label.

File rooms and supply rooms shall be boxed and labeled by the government utilizing contractor provided materials. The contractor will pick up the packed boxes and deliver them to the destination location shown on the label.

The contractor shall establish an inventory and tracking system to ensure all material is delivered at the completion of the work. The system shall provide sign off of inventory pre-move and post-move by the government representative

The contractor shall provide a project manager for the duration of the relocation. The project manager will be responsible for directing the daily activities of the workers provided for the relocation. This individual will also be responsible for coordinating phases of the relocation with the designated government representative.

The contractor shall furnish sufficient dollies, hand trucks, book-carts, computer carts, glass packing/cartons, picture cartons, and other type of equipment commonly used for relocation services. Hand truck, dollies, and carts shall have soft rubber wheels. Metal or hard rubber wheels shall not be used in the performance of this contract. No moving equipment will be provided by the Government to support this contract.

3.0 QUALIFICATIONS

The contractor shall be a certified member of the International Office Moving Institute (IOMT) and a member of the American Trucking Association. The contractor must provide documentation of these certifications with their proposal. The moving team must consist of qualified personnel with training, experience, education and task specific expertise. The contractor shall provide qualified personnel specializing in relocation project management and moving services for a multi-phase relocation project. The contractor shall provide qualified project management personnel who will remain on-site and conduct quality checks on all relocation activity before, during, and after relocation phase executions. Project Management personnel shall have a minimum of five years of continuous management/supervisory experience in the moving industry.

The contractor shall have in his employ at all times a sufficient number of capable and qualified movers and equipment to enable him to complete each move during the defined schedule milestones.

Significant care must be taken in preparation and transport of equipment. USNA will disconnect and re-connect all equipment. Movement of this material will require careful handling.

4.0 SCHEDULING

The milestone schedule dates required for this contract include:

No later than November 22, 2024. Provide all packing material at each location listed above.

During the week of November 25, 2024. Provide one briefing session for faculty and staff on the move and instructions for packing and labeling their belongings. The briefing session will be virtual on Google Meets.

On December 16, 2024. Begin move.

No later than December 21, 2024. Complete move of all items.

On January 9, 2025. Pick up emptied boxes, crates, pouches and other material used for the move. The material will be collected in a central room at each of the destination buildings.

5.0 DISPOSALS

There are no requirements for disposal of furniture or other items in this contract.

6.0 STORAGE

There is material identified for storage on the inventory of items to be moved. Those items shall be moved to storage at 38 Kinkaid Road, Annapolis, MD 21402.

7.0 VEHICLES

The contractor shall furnish clean and mechanically sound, closed-type vehicles of sufficient size to accommodate the shipment and properly licensed personnel to operate such vehicles.

The vehicles shall be in good repair and in compliance with all federal, state, and local laws, and regulations for operation.

All vehicles used in relocations shall be equipped sufficiently with clean pads, covers, and other protective equipment to ensure safe transit and delivery of property. Protective covering shall be used during the loading and unloading operations in the event of inclement weather.

8.0 DAMAGES

The contractor shall conduct pre-move and post move inspection of all existing locations and destination locations to identify and report any damage to the Government representative. The contractor, along with the Government representative, shall evaluate access and egress routes to establish the most efficient path for relocation and to minimize damage to property or premises resulting from the relocation.

The government will provide a written list of items found to be damaged during the move to the contractor within fifteen (15) working days after the completion of the relocation. This list shall include both furnishings and building finishes, such as walls, carpet, etc., as well as damages to grounds landscaping such as lawns, brick sidewalks, shrubs, curbs, stone steps, etc.

The contractor and government representative will visually inspect the damaged item(s) and mutually agree upon a time frame for repairing or replacing the damaged item(s). The repair or replacement of the item shall be completed within the time frame specified by the Government Representative. Except when loss and/or damage arises out of the causes beyond the control and without the fault or negligence of the contractor, the contractor shall assume full liability for any and all goods lost and/or damaged in the relocation covered by the contract.

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