Statement of Work.pdf

SPECIFICATIONS

Mowing

BUREAU OF FORESTRY, FOREST DISTRICT 3

This invitation for bid (IFB) is reserved for the Small Business Procurement Initiative as designated in Executive Order 211-09 dated November 21, 2011.

Only Self Certified Small Businesses which have been certified by the Department of General Services prior to the bid opening date and time may submit a response to this IFB.

Your self-certification form from the Department of General Services should be submitted along with your IFB response. Failure to produce a valid Self Certified Small Business certificate (which must be dated prior to the opening date of this IFB) shall render your submission non-responsive.

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of Forestry, Forest District 3, requires the services of a contractor to cut inhibiting woody vegetation on 2 blocks containing 239 acres in Forest District 3. This cutting must be done by hand.

Questions regarding the technical aspects of this bid should be directed to Brian Salvato at 814-364-5157. Questions regarding the bidding or contracting procedures should be directed to Steve Brown at 717-783-3309.

II. CONTRACT TASKS:

The following tasks shall be completed in performance of this contract.

Project:

Block 1 (Big Spring), Toboyne Township, Perry County, 158 acres. This block is marked with orange bands.

Block 2 (Steltzer), Tuscarora Township, Juniata County, 81 acres. 20 acres of this Block is located within a deer exclosure fence. This block is marked with blue bands.

GUIDELINES:

All Blocks: All red maple, black gum, and black birch stems less than or equal to 6 inches DBH and taller than 3 feet must be felled or mowed. All striped maple and witchazel stems taller than 3 feet must be felled or mowed.

o All employees must be able to differentiate between species.

Woody material felled with clean cuts must have stumps that are parallel to the ground surface and shall not exceed six (6) inches in height measured on the side next to the highest ground or the diameter of the stump whichever is smaller, except when in the opinion of the Field Contract Coordinator, said height is impractical.

Designated fence corridor must be kept free of slash.

Brush must be removed from existing fences and any fence damage must be repaired within 24 hours at the contractor’s expense. Deer fence integrity must be maintained by closing gates promptly after entry and exit.

Cut trees must be removed from trails, roads, tail drains, streams, and utility rights-of-way.

The Contractor shall exercise care and caution in all operations to prevent damage to all trees left untreated.

Damage to trails, roads, streams, or utility rights-of-way caused by the Contractor’s equipment must be repaired by the Contractor at their expense.

Any trash resulting from the Contractor’s operations must be removed from the area and properly disposed.

The Contractor shall not block any roads or trails in the area during performance of this contract. The Contractor shall not in any way hinder the progress of any Timber Sale Contract in these areas.

All labor, equipment, tools, etc., needed to complete contracted projects are to be provided by the contractor.

III. CONTRACTOR REFERENCES:

After the bid opening, and prior to awarding of the contract, the Department has the right to request 3 references (name, addresses and telephone numbers) for whom similar work has been performed by Contractor as proof of qualifications to perform the work involved in this contract.

Bidders must supply proof that they have completed at least 100 acres of similar work, as determined by the Department, in a single calendar year. The Bureau of Forestry reserves the right to ask for 3 references before awarding any contract.

This contract must be started within 1 month from the date the purchase order is issued.

If the contract is not started within 1 month after the purchase order is issued, the vendor will forfeit the contract and performance deposit. If site conditions, as determined by the Department, are unfavorable to proceed, the start may be delayed.

Work must then commence within ten days of the onset of favorable conditions, as determined by the Department. In addition, half of the acres on the contract must be completed within 6 months of receipt of the Purchase Order or the contract may be terminated and the performance deposit secured by the Department.

IV. SITE INSPECTION:

A mandatory site inspection will be conducted prior to the bid opening. The site inspection will be held on November 18, 2015. Prospective bidders will meet at the Tuscarora State Forest main office at 9:00 am. The office is located at 4455 Big Spring Road, Blain, PA 17006. Bidders may contact the District 3 office for directions. Questions about individual blocks should be directed to Andrew Baker, District 3 forester, phone 717-536-3191.

V. INSURANCE REQUIREMENTS:

The contractor shall purchase and maintain, at its expense, the following types of insurance, issued by companies acceptable to the Commonwealth.

a. Workmen’s Compensation insurance sufficient to cover all of the employees of the contractor working to fulfill this contract.

b. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury insurance shall not be less than $100,000 for injury to or death of persons per occurrence. The amount of Property Damage insurance shall not be less than $100,000 per occurrence. If the policy is issued for Bodily Injury and Property Damage combined, the amount shall not be less than $200,000 per occurrence.

Such policies shall name “The Commonwealth of PA-DCNR” as an additional insured. Upon notification of award, the Contractor must provide the Commonwealth with current Certificates of Insurance with evidence that the Commonwealth has been included on the policy as an additional insured. These Certificates shall contain the location and a brief description of the work performed under the contract. These Certificates shall also contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

VI. BID AWARD:

The bidder shall complete the electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us and complete and attach the following to the electronic Invitation for Bid for award of the bid:

Self-Certified Small Business Certificate – This must be dated prior to the opening date of this IFB – Invitation for Bid. The small business requirements and certification processes can be found on the following site: http://www.smallbusiness.pa.gov/

The unit price shall include all labor, materials, equipment, tools, insurance and all items necessary for completion of the project.

The bid will be awarded based on the total sum of all blocks as indicated on the IFB Invitation for Bids.

http://www.pasupplierportal.state.pa.us/ http://www.smallbusiness.pa.gov/

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. The Contractor shall be paid at the unit price bid for actual work performed.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

VII. CONTRACT TERM:

The Contract shall commence upon execution and receipt of Purchase Order, and continue for one calendar year.

VIII. PERFORMANCE DEPOSIT:

In order to secure performance of the conditions of this contract, Contractor agrees to furnish, in form acceptable to the Department, (certified or cashiers check, money order, corporate bond or letter of credit) in the amount of 10% of the bid. All checks and money orders must be made payable to the Commonwealth of Pennsylvania. Personal checks or money orders will not be accepted.

IX. PAYMENT TERMS:

Payment shall be made upon satisfactory completion of each block or authorized partial block.

A block will be deemed complete when all items listed in the Guidelines have been met for that block. Invoice must state the number of acres properly treated.

On blocks larger than 50 acres, the contractor may invoice for partial payment. The district forester must be in agreement with the contractor and the district forester must authorize the partial payment.

X. INVOICES:

All invoices MUST be sent to the following addresses:

Commonwealth of PA PO Invoices PO Box 69180 Harrisburg, PA 17106

And

Brian Salvato 137 Penn Nursery Rd.

Spring Mills, PA 16875

814-364-5157 bsalvato@pa.gov

All invoices MUST have the Purchase Order Number, as well as your SAP Vendor Number, on the invoice. Failure to provide this could result in a delay of your payment.

XI. RECEIPT AND OPENING OF BIDS:

Bids will be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us . Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

XII. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us.

The bids will be posted the morning following the bid opening. The results are the apparent bidders and all bids are under review until final award of the purchase order.

Attachments:

http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/