Statement of Work.pdf

STATEMENT OF WORK

HEATING SYSTEM UPGRADES

ELK STATE FOREST

I. SCOPE OF WORK:

This contract will cover the requirements of the Department of Conservation and Natural Resources (DCNR) Elk State Forest District (Cameron County, Pennsylvania) for the following…

Replace piping supply and returns off main trunk lines into 21 office AC/Heaters

Installation of ball values or equivalent and purge system

Installation of dielectric unions or equivalent between case iron and copper piping

Replace zone values and motors or equivalent for each of the 21 office AC/Heaters

New zone value motors to be wired to office AC/Heaters

Recharge and verify system is operational

Any questions regarding the technical aspects of this bid should be directed to…

Joe Kellert, Elk State Forest District (FD13), Assistant District Forester (Operations) by phone at 814-486-3353 between the hours of 7 am – 3 pm Monday through Friday or by email at jkellert@state.pa.us.

Questions regarding the bidding or contracting procedures should be directed to Steve Brown at 717-783-3309, stevebrown@pa.gov.

II. LOCATIONS:

Work to be completed at… Elk State Forest District #13 Office

258 Sizerville Road Emporium, PA 15834

Prior to commencement of work, vendor must contact Joe Kellert (FD13) by phone at the number and time provided above to discuss work plan/schedule. In the event Joe cannot be reached, please request an available manager or administrative assistant.

III. CONTRACTOR REFERENCES:

After bid opening, and prior to awarding of the contract, the Department reserves the right to request references (names, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract.

IV. CONTRACTOR REQUIREMENTS:

Contractor agrees to comply with all attachments to this contract as referenced on the IFB – Invitation for Bids document.

mailto:mailt:jkellert@state.pa.us

Invoice/s must contain the number of the purchase order. Format will be in accordance with the IFB-Invitation for Bids and subsequent Purchase Order. Failure to invoice in accordance to the Purchase Order Unit Prices could result in delay of payment.

V. INSURANCE REQUIREMENTS:

The contractor shall purchase and maintain, at its expense, the following types of insurance, issued by companies acceptable to the Commonwealth.

a. Workmen’s Compensation Insurance for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

b. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current Certificates of Liability Insurance. These certificates or policies shall name “The Commonwealth of PA-DCNR” as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth. These certificates shall include the location and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

VI. CONTRACT TERM:

The contract shall commence upon execution and receipt of Purchase Order and Notice to Proceed and terminate June 20, 2016.

VI. BID AWARD:

The bidder shall complete the electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us and complete and attach the following to the electronic Invitation for Bid for award of the bid:

a. Reciprocal Limitations Act form.

The Department will only accept out to two (2) decimal points when entering your “Unit Price” figures in The Invitation for Bid. In the event of a discrepancy between the unit price and extension of figures, the unit price will prevail.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. .

Contract will be awarded to the contractor with the lowest bid, based on the total sum of all line items.

VIII. PAYMENT TERMS:

Payment shall be processed upon satisfactory completion of work.

IX. RECEIPT AND OPENING OF BIDS:

Bids will be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us . Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

X. INVOICES:

All invoices for this contract MUST be sent to the following address:

Commonwealth of PA - PO Invoice PO Box 69180 Harrisburg , PA 17106

All invoices MUST contain the Purchase Order Number as well as the SAP Vendor Number. Failure to provide this could result in payment delays.

http://www.pasupplierportal.state.pa.us/ http://www.pasupplierportal.state.pa.us/

XI. BID RESULTS: Bidder can obtain bid results by accessing http://www.emarketplace.state.pa.us/ . The bids will be posted the morning following the bid opening. The results are the apparent bidder with all bids under review until final award of the contract.

Attachments http://www.emarketplace.state.pa.us/