Statement of Work.pdf

El Paso Veterans Affairs Health Care System (ELPVAHCS)

SOLID WASTE SERVICE

SCOPE OF WORK

1. GENERAL:

The contractor shall provide all necessary supervision, labor, equipment and travel to lease of one (1)

30-yard self- contained compactor and one (1) 30-yard roll-off container as requested by the El

Paso VA Health Care System (EPVAHCS) for Solid Waste Disposal services, including all maintenance, and providing hauling service to the local landfill. Compactor and Roll-off containers are set up at the EPVAHCS, 5001 North Piedras El Paso, Texas, 79930. All work is to be performed in accordance with the regulations, codes and or laws established by local, State and or Federal agencies.

PLACE OF PERFORMANCE:

El Paso VA Health Care System

VA Medical Center

5001 N Piedras St

El Paso, TX 79930

PERIOD OF PERFORMANCE ON THIS CONTRACT:

Base Year: 11/1/2024 - 10/31/2025.

Option Year 1: 11/1/2025 - 10/31/2026.

Option Year 2: 11/1/2026 - 10/31/2027.

Option Year 3: 11/1/2027 - 10/31/2028.

Option Year 4: 11/1/2028 - 10/31/2029.

2. SCOPE OF WORK – SPECIFICATIONS:

a. Contractor shall provide One 30 Yard Compactor Container (Cram-A-Lot SC-T2-30 or equivalent) to be maintained on-site and connected to the EPVAHCS utility services. The contractor shall keep the compactor in operating condition and perform all necessary and periodic cleaning and maintenance.

b. Contractor shall provide One 30 Yard Roll-off Container to be maintained on-site at the

EPVAHCS. This unit shall require no utility connections. The contractor shall keep the container in operating condition and perform all necessary and periodic cleaning and maintenance.

c. Contractor shall provide pick-up service as requested by the EPVAHCS through a communication means (email, phone, fax) as arranged between the Contractor and

Contracting Officer Representative (COR). The facility business hours are from 8:00 am to

4:45 pm Monday through Friday. The Contractor shall have the ability to access the containers for haul, disposal and return 24 hours a day, 7 days a week.

d. Container shall be returned (Compactor or Roll-off) within the same business day.

e. The contractor shall deliver to a disposal site, which operates under the state and federal laws that govern landfills. Prior to award, the successful bidder shall be required to notify the Contracting

Officer as to the location of the landfill it anticipates using.

f. For each pick up, the contractor shall provide the COR a weight sheet identifying total weight disposed, container (Compactor or Roll-off) and date of service. This shall be provided on a monthly basis and attached to the invoice.

g. The VA accepts responsibility to ensure that all materials deposited in the compactor container for disposal shall be normal refuse. Normal refuse is defined as refuse which does not include hazardous, toxic, highly flammable liquids, infectious or radio-active material.

h. Contractor should be able to begin performance on October 1, 2019.

3. SAFETY BARRICADES

a. The contractor shall provide, when required, adequate barricades around the work area to prevent any unnecessary personnel from entering the work area or areas.

b. Barricades shall be of sturdy construction and must be plainly visible.

c. Spills by the contractor shall be cleaned up immediately. Spills by the contractor shall be reported to the COR at the time of the occurrence.

4. UTILITIES / FACILITIES

a. The Government shall provide space, water and electricity from existing outlets.

b. The Contractor shall be responsible for any damage to the utility systems or facility property caused by the Contractor.

5. SUPPLIES

a. Supplies required for the performance of this contract shall be provided by the contractor.

6. SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES:

The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

7. PERSONNEL

Personnel. The contractor shall provide in writing the name and phone number of a person within

(10) ten calendar days of the award of the contract. The personnel shall be qualified and experienced to oversee the personnel assigned to perform the installation and maintenance services. The contractor shall correspond with the COR on a regular basis to discuss any problems that the contractor or contractor’s personnel may be experiencing during the performance of this contract.

Unresolved problems shall be referred to the Contracting Officer for resolution.

Contractor Service Personnel (CSP). All subcontractors performing work for primary contractor shall meet all specifications and standards that apply to CSP under this agreement. CSP shall maintain clean and neat appearance and shall wear an identification badge always when performing services at the Government site. Identification badges shall be worn in a clearly visible area of the outer garment. The COR shall furnish this badge. Due to conflict of interest, the contractor shall not employ a current DOD employee, military or civilian to provide services under this contract.

Government point of contact (POC). The COR shall be the Government’s POC. If required, the

COR shall be designated in writing to the Contractor and the scope of authority shall be set forth therein. Contractor shall respond only to calls from COR or a designated representative from the

Medical Center.

SECURITY STATEMENT: The Vendor and all VA employees are required to immediately report any security violations to the Information Security Officer. No other security statements are required.

8. ACRONYMS AND DEFINITIONS

Contracting Officer (CO). A person duly appointed with the authority to enter into and administer contracts on behalf of the U.S. Government.

Contracting Officer’s Representative (COR). An individual designated in writing by the

Contracting Officer to act as an authorized representative of the Contracting Officer to perform specific contract administrative functions within the scope and limitations as defined by the

Contracting Officer.

9. INSURANCE:

A. Worker compensation and employer's liability. Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.

B. General Liability. Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

C. Property Damage Liability. Contractors are required to have Property Damage

Liability insurance coverage of at least $500,000.

10. CONTRACT TIME PERIOD:

Contract period of performance shall be from November 1, 2024, to October 31, 2025 for the base year on this Solid Waste Removal Contract. Contract may be canceled at any time with a thirty (30) day written notice.

11 Federal Holidays observed by the ELPVAHCS are:

New Years' Day Labor Day

Martin Luther King Day Columbus Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

12. NARA Records Management Language for Contracts:

A. Contractor shall comply with all applicable records management laws and regulations, as well as

National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII

Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy

Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

B. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44

U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

C. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

D. El Paso Veteran Affairs Health Care System (EPVAHCS) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Records may not be removed from the legal custody of EPVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of

Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to EPVAHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

E. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to EPVAHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

F. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The

Contractor (and any sub-contractor) is required to abide by Government and EPVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

G. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with EPVAHCS policy.

H. The Contractor shall not create or maintain any records containing any non-public EPVAHCS information that are not specifically tied to or authorized by the contract.

I. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

J. The EPVAHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which EPVAHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

K. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent

Management System (TMS) Item #10176, Privacy and Information Security, Rules of

Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.