Statement_of_Work.pdf

Conserve Historic Framed Hanging Textiles on Exhibit at Edison’s Home, Glenmont

PMIS PROJECT 152587

Request for Proposal

March 21, 2023

1.0 BACKGROUND

2.0 SCOPE/RFP REQUIREMENTS AND EVALUATION CRITERIA

3.0 OBJECTIVES

4.0 TASKS

5.0 DELIVERY

6.0 GOVERNMENT-FURNISHED PROPERTY

7.0 SECURITY

8.0 PLACE OF PERFORMANCE

9.0 DELIVERY/PERIOD OF PERFORMANCE

10.0 PAYMENT SCHEDULE

1.0 BACKGROUND

The purpose of the contract is to survey and conserve five historic framed hanging textiles (samplers) which are on display in Mrs. Sloane’s Room in the Edison home, Glenmont. Conservator will create a detailed Excel spreadsheet that identifies the condition, material, previous repairs, suggested treatment, number of conservation hours needed, and priorities for treatment of objects. The completed survey will inform the upcoming treatment. The framed hanging textiles (samplers) to be conserved were mounted and framed by Mrs. Mina Edison, in order to exhibit them in a guest bedroom at

Glenmont during the historic period. Due to these objects’ direct association with the

Mina Edison, as well as their association with the overall interior decorating scheme for the Edison home, the textiles play a key role in both the interpretation and the academic study of Glenmont. Historic samplers from this collection are part of the historic scene that is interpreted to the public and are also available for examination by researchers who study the history of interior decoration in the United States.

Thomas Edison National Historical Park is a National Park Service site located in West

Orange, New Jersey. The park consists of two separate sites, approximately one mile apart. Thomas Edison’s home, Glenmont, is located in a private residential community known as Llewellyn Park. Built in 1880, Glenmont is a 29 room Queen-Anne style mansion which remains intact, complete with interior furnishings and finishes that reflect the rich historic decorative period during the years when Thomas Edison and his family resided in the home.

The majority of the work will be performed off-site, in the conservator’s studio. This includes the conservation of the 5 framed samplers from the Glenmont museum collection. A detailed condition and treatment report will also be produced by the selected vendor for each individual textile object, complete with before and after photographs of the work performed. Off-site work will also include producing a survey of these objects in the form of an Excel spreadsheet. Details related to the survey are provided in section

4.0 of this document.

On-site work for the project will include: de-installing the 5 framed samplers from Mrs.

Sloane’s Room, located on the second floor of Glenmont, and packing them for transport to the off-site conservation studio for conservation work, as well as delivering the objects back to Glenmont after the conservation is complete and then unpacking the framed samplers and re-installing them in their original locations and original configurations in the period room. Please note that the selected vendor is also responsible for the transport of the 5 framed samplers to and from their conservation studio, as well as any associated costs. The selected vendor is also responsible for ordering the packing supplies associated with project tasks, as well as for the cost of the packing supplies.

In all instances, the selected contractor will be responsible for protecting-in-place adjacent artifacts, historic finishes and surfaces (including table top surfaces), historic architectural features, and historic floors in areas within Glenmont where they are performing work associated with this project. Protect-in-place measures that are the responsibility of the Contractor also include protecting-in-place historic areas and artifacts along the path of travel, as required, if deemed necessary to prevent damage to any aspect of the historic interior of Glenmont, including its artifacts, during the course of the project. It is important to note that the mansion includes original historic architectural features, surface finishes, fully furnished period rooms, historic staircases, etc. with narrow spaces commonly found in Victorian homes. The selected vendor will also be required to adhere to park safety and security policies which will be further detailed in this document.

1.1HISTORIC BACKGROUND

Mina Edison, Thomas Edison’s second wife, resided at the Glenmont mansion from 1886 until her death in 1947. She spent over four decades at Glenmont with Thomas Edison, raising their three children in this location. Over the years, Mina Edison undertook several major decorating campaigns in order to remain current with her decorative motifs inside this fashionably decorated residence. During several redecorating campaigns in the

1920s and 1930s, Mina’s newly found interest in antiques and the Colonial Revival aesthetic is evident. Installing these framed samplers for exhibit in a guest bedroom at

Glenmont is likely a product of those interests.

The framed samplers contain samplers that range in age from 1776 to 1848. The samplers demonstrate various sewing techniques such as cross stitch, embroidery, lettering, numbering, and forming figural scenes. The samplers vary in shape and are displayed on the walls throughout the room.

Existing Conditions:

These framed historic samplers, housed in simple wooden frames with glass fronts, are currently on exhibit to visitors during public tours. They are also in obvious disrepair and detract from the historic scene. Conservation work for these objects will likely include addressing staining and discoloration, unstable areas, wrinkles in fabric, and also stabilizing loose embroidery threads and repairing any tears or frayed areas. Several of the inadequate mounts have failed resulting in bunching or displacement of the fabric under the glass. Conservation of the five historic framed samplers in Mrs. Sloane’s guest bedroom will also require the dismantling of their frames, remounting of the works on appropriate acid free backing, and basic textile conservation. The work may also require replacement of additional acid free materials, as required.

Contractor must exercise caution when removing the framed samplers from the historic wall and also when re-installing them, in order to avoid damage to these artifacts.

1.2 SOLICITATION PROPOSAL REQUIREMENTS AND EVALUATION

FACTORS:

A. To facilitate consistent review and comparison of responses, proposal submissions must correspond in format to the heading sequence, and content of the following outline.

Respondents to the Request for Proposals (RFP) must include, at a minimum, the following:

Relevant Past Performance (Required):

Submit evidence of comparable past work including a minimum of five year’s experience conserving historic textiles from the historic period (c. 1750-1947) of which one project is an example of conservation of a historic decorative object used in a period room setting

(i.e. historic decorative throw pillows, chausables, dresser scarves, bell pulls, historic bedding, quilts, bedspreads, towels, etc.).

Comparable past work must also include three examples of conservation work with an embroidered textile such as embroidered or cross stitched samplers, pillow cases, or quilts and at least two examples of conservation work with textile objects that include addressing a failed mounting system. These examples must date to the historic period (c.

1750-1947). All comparable past work examples must demonstrate conservation work that was performed in AAM accredited museums or in collections within properties listed on the National Register of Historic Places, and are also projects of similar scope, complexity, and historic resource value to that required by this solicitation.

Bids will also be evaluated on the bidder’s knowledge and use of in-kind materials and techniques to complete project work and their emphasis on using the least invasive approach to accomplish the work while adhering to NPS preservation and safety standards.

The lead conservator overseeing this project must have a minimum of three years of textile conservation training obtained through a degree program or a comparable period of apprenticeship with a reputable conservation services provider. This lead conservator shall be considered the key personnel for this contract and is responsible for performing the associated conservation work. This qualified conservator shall have conservation or restoration experience in conformance with the American Institute for Conservation

(AIC) Code of Ethics and Guidelines for Practice (website address -http://www.conservation-us.org/docs/default-source/governance/code-of-ethics-and-guidelines-for-practice.pdf). Applicant must also demonstrate familiarity with the NPS conservation and preservation standards and the Secretary of the Interior Standards for the Treatment of Historic Properties (See NPS Museum Handbook at https://www.doi.gov/museum/npshandbooks and https://www.nps.gov/tps/standards.htm for more information).

Please include:

*Point of Contact (with verifiable telephone number and email address)

*Company Name and Address

*Company Telephone Number and Email Address (verifiable)

*Identification of Historic Resource Treated

*Brief Description of the Project with Illustrations which demonstrates similarity in scope and complexity to this project

*Dates Work Was Performed

Cost proposal:

Contract Type

The government anticipates awarding a firm-fixed price contract.

SAM Registration

Contractor shall be registered in SAM.gov prior to contract award.

B. Pre-Proposal meeting:

All Proposers are strongly encouraged to visit the site in preparation for submitting a proposal to view the framed hanging samplers and to assess the spacial constraints that must be safely navigated in order to pack, transport, de-install and install the historic textile samplers, and their associated frames, currently hanging on a wall in a guest bedroom located on the second floor of Glenmont. Failure to do so shall not relieve the

Contractor from responsibility for having estimated properly the difficulty or cost of successfully performing the work.

http://www.conservation-us.org/docs/default-source/governance/code-of-ethics-and-guidelines-for-practice.pdf http://www.conservation-us.org/docs/default-source/governance/code-of-ethics-and-guidelines-for-practice.pdf https://www.nps.gov/tps/standards.htm

The Contractor must arrange a site visit at a date and time to be determined. Please contact Beth Miller should you plan to attend a site visit. Any questions that a Proposer has regarding the project must be submitted in writing to the Contracting Officer assigned to this project no later than five days prior to the closing date for this solicitation.

Beth Miller

Curator of Thomas Edison’s Home, Glenmont

973-809-4360 beth_miller@nps.gov

C. Limitations of Liability:

The Government assumes no responsibility and no liability for costs incurred by

Proposers in responding to this RFP.

D. Evaluation of Solicitation Proposals (Selection criteria):

Award of the contract to complete this project will be made on the basis of technical qualifications of the Proposer and on the basis of the Proposal offering the best value to the government with technical and price factor being approximately equal.

Proposals will be evaluated based on the following Factors and Sub-factors:

Factor 1: Experience

Contractor must possess a minimum of three years of textile conservation training obtained through a degree program or a comparable period of apprenticeship with a reputable conservation service, demonstrating textile object conservation experience in conformance with the American Institute for Conservation (AIC) Code of Ethics and

Guidelines for Practice (website address - http://www.conservation-us.org/docs/default-source/governance/code-of-ethics-and-guidelines-for-practice.pdf). Applicant must also demonstrate familiarity with the NPS conservation and preservation standards and the Secretary of the Interior Standards for the Treatment of Historic Properties (See NPS Museum Handbook at https://www.doi.gov/museum/nps-handbooks and https://www.nps.gov/tps/standards.htm for more information).

Factor 2: Relevant Past Performance

Submit evidence of comparable past work including a minimum of five year’s experience conserving historic textiles from the historic period (c. 1750-1947) of which one project is an example of conservation of a historic decorative object used in a period room setting

(i.e. historic decorative throw pillows, chausables, dresser scarves, bell pulls, historic bedding, quilts, bedspreads, towels, etc.).

http://www.conservation-us.org/docs/default-source/governance/code-of-ethics-and-guidelines-for-practice.pdf http://www.conservation-us.org/docs/default-source/governance/code-of-ethics-and-guidelines-for-practice.pdf http://www.conservation-us.org/docs/default-source/governance/code-of-ethics-and-guidelines-for-practice.pdf https://www.doi.gov/museum/nps-handbooks https://www.doi.gov/museum/nps-handbooks https://www.nps.gov/tps/standards.htm

Comparable past work must also include three examples of conservation work with an embroidered textile such as embroidered or cross stitched samplers, pillow cases, or quilts and at least two examples of conservation work with textile objects that include addressing a failed mounting system. These examples must date to the historic period (c.

1750-1947). All comparable past work examples must demonstrate conservation work that was performed in AAM accredited museums or in collections within properties listed on the National Register of Historic Places, and are also projects of similar scope, complexity, and historic resource value to that required by this solicitation.

Bids will also be evaluated on the bidder’s knowledge and use of in-kind materials and techniques to complete project work and their emphasis on using the least invasive approach to accomplish the work while adhering to NPS preservation and safety standards. Additionally, this qualified conservator must be considered the key personnel for this contract and must execute the associated conservation work.

Factor 3: Price

A price evaluation will be performed to determine the reasonableness of the proposed price. Reasonableness will be determined considering other competitive prices received and comparison to the Independent Government Estimate.

Any proposal containing suggestions, approaches, options, or ideas that do not conform with National Park Service, the Secretary of the Interior, and AIC conservation and preservation standards will not be considered.

Background materials attached to the scope of work include a copy of Rules for

Contractors in Historic Buildings (Attachment B) which identifies specific guidelines that must be followed by Contractors when they work on-site. In general, no food, drink, or smoking is permitted within site work areas. Contractor must protect-in-place adjacent artifacts in immediate work areas and areas required for transport, installation, and de-installation, as needed to prevent damage to the resource and its artifacts (such as historic floors, plaster walls and ceilings, historic light fixtures, historic staircases and steps, etc.), and refrain from storing project equipment on-site during the course of the project. The

Contractor is responsible for the cost of all supplies related to the project, including the required archival grade museum boxes and acid free tissue paper that will be used by the vendor to pack and transport the framed objects.

When working on-site, Contractor shall be responsible for removal of all trash debris on a daily basis. Please note that on-site hot work, including use of heat guns, tack irons, or other heat generating equipment or welding, is prohibited for this project. Any bidding proposals that include on-site hot work shall not be considered.

2.0 SCOPE

On-site work for the project, will take place inside of Glenmont, in the fully furnished period rooms on the second floor of the Edison home. Contractor is responsible for safely navigating through historic spaces in order to complete tasks associated with this project

(including the packing of the framed samplers, moving the samplers within the mansion, de-installing the framed samplers from the walls in the period room, and re-installing the framed hanging samplers back on the walls in Mrs. Sloane’s Room, in their original locations and configurations - when the conservation work is complete). Contractor must protect in place the architectural features, historic finishes, adjacent artifacts, surfaces, and floors when completing this work in the second floor period rooms and also along the path of travel to and from Mrs. Sloane’s Room, to the extent required to prevent damage to any of these components during the course of the project.

Conservation of the 5 framed hanging samplers for this project, which will be performed off-site, will mainly consist of addressing staining and discoloration, unstable areas, wrinkles in fabric, and also stabilizing loose embroidery threads. Several of the inadequate mounts have failed resulting in bunching or displacement of the fabric under the glass. Conservation of the five historic framed samplers in Mrs. Sloane’s guest bedroom will also require the dismantling of their frames, remounting of works on appropriate acid free backing, and basic textile conservation. The work may also require replacement of additional acid free materials, as required. The project will involve updating any hanging mechanisms, including picture wire, if determined to be necessary in order to ensure that the framed samplers can hang safely on the walls.

Project will also include addressing any stabilization issues related to the frame, the glass front or how the mount/sampler sits in the historic frame.

When packing the objects for transport, the contractor must use museum grade archival boxes with acid free tissue paper, and other museum grade packing supplies, to prevent damage during the safe transport of these items to and from the contractor’s studio.

Bidder must include the cost of the packing supplies for transport of the framed hanging samplers and any cost of supplies and also for updating any related hanging mechanisms in their bidding proposal as it is the Contractor’s responsibility to fund and purchase all materials and supplies related to completing the identified tasks for this project.

Selected vendor is responsible for the preservation of and the protection-in-place of adjacent artifacts, adjacent historic finishes, historic surfaces, walls, and ceilings as well as other built-in features, such as historic floors and steps and architectural components like historic staircases and light fixtures, modern carpeting, etc. to the extent required to prevent damage to any aspect of the interior of Glenmont and its artifact collection. This includes along the path of travel used to enter and exit the mansion which will be used during the course of any on-site work. All stated in the statement above is the responsibility of the Contractor. Contractor is responsible for any damage that occurs to these historic areas, buildings, artifacts, and features during the course of their work.

Selected vendor will complete a condition report and a treatment report for each object and a survey of the 5 framed hanging textiles (described as deliverables in section 5.3 below).

Selected vendor will also be responsible for obtaining pre-approval by NPS staff for selected repair techniques and for anticipated results of any finish work associated with the project that could alter the appearance, functionality, or stability of the historic textiles. The intent is for these framed samplers to be displayed using their original associated glass fronts and historic frames. Proposals that include the replacement of the frames or glass for these historic samplers shall not be considered.

Selected vendor must comply with National Park Service standards, the Secretary of the

Interior standards, and AIC standards for preservation and conservation which govern this project. Any proposal containing suggestions, approaches, options, or ideas that do not conform with National Park Service, the Secretary of the Interior, and AIC conservation and preservation standards will not be considered.

The goal of the NPS is to maintain the original appearance of the historic textiles using in-kind materials and methods with an emphasis on retaining as much original historic fabric as is possible.

3.0 OBJECTIVES

The goal is to conserve, stabilize, and improve the overall aesthetic appearance of 5 framed hanging samplers and then return them to exhibit in Mrs. Sloane’s Room on the second floor of Glenmont.

This project enables the park to continue the work of actively preserving and maintaining the park’s museum collections while maintaining and improving exhibit areas such as the period rooms. The end products, namely the condition reports, treatment reports, and the

Excel spreadsheet survey will improve the documentation for this collection and assist in the development of conservation projects for similar collections.

4.0 TASKS

4.1 A qualified conservator will complete the survey and conservation of 5 framed hanging works exhibited on the second floor of Glenmont (EDIS 102374-102376, EDIS

102518-519). Work will use appropriate NPS approved museum techniques and NPS approved materials. The majority of the work will be performed off-site (the conservation work will occur in the contractor’s off-site studio).

Off-site work for the project will also include producing condition and treatment reports for each object (including before and after photos) and producing a survey of all 5 framed hanging textiles in the form of an Excel spreadsheet. This detailed Excel spreadsheet shall identify the condition, material, previous repairs, suggested treatment, number of conservation hours needed, and priorities for treatment for each of the object. It will also identify the catalog number for each object and note its specific location inside of

Glenmont. The completed survey will inform the upcoming treatment.

The conservation of the 5 historic framed hanging samplers for this project, which will be performed off-site by the selected vendor, will mainly consist of addressing staining and discoloration, unstable areas and wrinkles in the fabric, as well as stabilizing loose embroidery threads and repairing any tears or frayed areas. Several of the inadequate mounts for these objects have failed, resulting in bunching or displacement of the fabric under the glass, which must be addressed as part of the scope of this project.

Conservation of the five historic framed samplers in Mrs. Sloane’s guest bedroom will also require the dismantling of their frames, remounting of works on appropriate acid free backing, and basic textile conservation. The work may also require replacement of additional acid free materials, as required. The project will involve updating any hanging mechanisms, including picture wire, if determined to be necessary in order to ensure that the framed samplers can hang safely on the walls, in their original locations.

Project will also include addressing any stabilization issues related to the frame, the glass front or how the mount/sampler sits in the historic frame.

Conservation work may also include installing a separator in between each textile work itself and its associated glass front, if this task can be accomplished without replacing the original frame that is associated with each textile object nor altering the historic appearance of the framed work. Please note that the historic frames and/or the glass fronts associated with these framed objects shall not be replaced as part of this project.

Any proposal that does not adhere to this guideline shall not be considered.

Additionally, as deemed necessary, the contractor is required to update all hanging mechanisms and picture wires to ensure that the framed works will be stable and hang safely in Mrs. Sloane’s Room, in their original locations, at the conclusion of this project.

If it is deemed necessary to update any of the works’ hanging mechanisms or picture wire, these supplies must be of the correct weight and gauge to safely rehang the framed samplers back on the wall.

These upgrades must also not detract from the historic scene (i.e. appear contemporary or be made of sub-standard materials or ones that appear mismatched to the interior decorating motif in the room). Suggested upgrades, such as for any hanging mechanisms and their related materials, require NPS review and approval.

On-site work for the project will take place inside of Glenmont, in the fully furnished period rooms on the second floor of the Edison home. Contractor is responsible for safely navigating through historic spaces in order to complete tasks associated with this project

(including the packing of the framed samplers, moving the framed samplers within the mansion, de-installing the framed samplers from the historic walls in Mrs. Sloane’s

Room, and re-installing the framed hanging samplers in their original locations and configurations on the walls in Mrs. Sloane’s Room when the conservation work is complete).

Contractor must protect in place the architectural features, historic finishes, adjacent artifacts, surfaces, and floors when completing this work in Mrs. Sloane’s Room and also along the path of travel to and from this room, to the extent required to prevent damage to any of these components during the course of the project.

When packing the objects for transport, the contractor must use museum grade archival boxes with acid free tissue paper, to ensure safe transport of these items to and from the contractor’s studio and during transport within Glenmont. The contractor is responsible for ordering and purchasing the packing supplies for this project and should consider this when preparing their fixed cost estimate. As an associated task for this project, the contractor is also responsible for transporting the framed samplers to and from their off-site studio for conservation work. The contractor is responsible for any associated costs related to this transport.

Selected vendor will also be responsible for obtaining pre-approval by NPS staff for selected repair techniques and for anticipated results of any finish work associated with the project that could alter the appearance of the historic textiles which will be conserved as part of this project and also their associated frames. In these circumstances, the park advocates using the least invasive method to complete the work while maintaining preservation standards. In these circumstances the park advocates using in-kind materials and methods to complete the work while retaining as much of the original materials as possible. Any proposal containing suggestions, approaches, options, or ideas that do not conform with the above stated information, regarding the required use of in-kind materials or techniques, will not be considered.

4.2 Selected vendor must ensure that they provide sufficient labor (ie number of individuals required) to safely complete all aspects of this work.

4.3 Selected vendor must comply with National Park Service standards, the Secretary of the Interior standards, and AIC standards for preservation and conservation which govern this project. Any proposal containing suggestions, approaches, options, or ideas that do not conform to National Park Service, the Secretary of the Interior, and AIC conservation and preservation standards will not be considered. Conservator will use appropriate museum techniques and approved materials, adhering to appropriate safety, preservation, and security guidelines, as identified in this document, in order to perform this work.

4.4 The selected vendor is required to present a certificate of insurance in the coverage amount of $250,000 dollars including coverage for when the contractor is completing installation and de-installation of equipment and supplies on-site and while performing on-site work for this project. Coverage must cover damages accrued during the course of the project either to the 5 framed hanging textiles (samplers) or any other historic or non-historic features of Glenmont. Insurance coverage in the same amount must be provided when the 5 framed objects are being transported to and from Glenmont for off-site conservation work and also during the time when the 5 framed hanging textiles are being conserved in an off-site conservation studio or conservation facility.

The selected vendor shall present a certificate of insurance in the coverage amount of

$250,000 dollars for work performed during on-site tasks which include, but are not limited to, coverage for when the contractor is completing the de-installation/re-installation of the framed samplers, the installation and de-installation of project equipment and supplies, and to cover any damages accrued to the historic framed hanging textiles or any other historic elements of Glenmont that occurred during the course of the project work.

Contractor must provide proof of liability insurance in the amount of $250,000 dollars as well as standard insurance and bonding which covers the company and its employees against neglect, accident, theft and damage. This shall be provided to the CO. Contractor will also carry insurance to cover injuries to his workmen and damage caused by the workmen. The Vendor must provide a certificate of insurance within ten days of the contract award for the full amount of insurance requested. Contractor shall be responsible for all damages to persons or property that occurs as a result of Contractor’s fault or negligence. The contractor shall take proper safety and health precautions to protect work, workers, the public, and property of others. Selected contractor must be present on-site for these activities as well as for all on-site deliveries.

4.5 Selected vendor is responsible for any damage that occurs during the course of their work while working on site, while working off-site, and during packing and transport.

This includes but is not limited to, damage to historic finishes and features, damage to historic staircases and steps, damage to historic walls and ceilings, damage to historic floors and historic light fixtures, damage to any historic artifacts, or to any building systems or estate areas, such as the landscaped grounds. This includes, but is not limited to, during the time of transport, during installation of project equipment or supplies, and during the time of de-installation of any project equipment or supplies, or during the on-site work taking place in the second floor period rooms and along the path of travel inside of Glenmont.

Contractor is strongly encouraged to make an appointment for an on-site viewing of the interior of Glenmont and the artifacts in-situ (hanging on the walls) in the second floor period room that is associated with this project.

4.6 Hot work is defined as the use of any heat generating equipment such as a heat gun, blow dryer, or a tack iron to complete the project tasks. This includes welding. No on-site hot work is permitted for this project. If any proposed on-site hot work is included in the bidder’s proposal, the proposal will not be considered.

4.7 Contractor must refrain from storing project equipment on-site during the course of the project and is responsible for funding and purchasing all supplies related to the project, including the museum grade packing supplies that are required for transport of the objects. Contractor must be present for any associated project deliveries which will be arranged by advanced appointment only.

4.8 Background materials attached to the scope of work include a copy of Rules for

Contractors in Historic Buildings (Attachment B) which identifies specific guidelines that must be followed by Contractors when they work on-site. In general, no food, drink, or smoking is permitted within site work areas. Contractor shall be responsible for removal of all trash debris on a daily basis when working on-site.

Please note that, on some days, the grounds of Glenmont and the interior of the home may be open to the public. On the days that the grounds are open to the public, the

Contractor must take appropriate safety measures to ensure the safety of the visitors. This includes not blocking the main paths of travel or foot traffic areas, using barriers to delineate work areas so the public cannot access them, and refraining from driving vehicles on the grounds when they are open to visitors and volunteers.

5.0 DELIVERY

5.1 The work of this section consists of submittal requirements before start of work.

A. Within ten days of the award and prior to the commencement of on-site work, a

Certificate of Insurance must be provided to the NPS.

• Pre-start meeting – Within 30 days of award, selected vendor will contact COR to discuss project and work schedule.

• Vendor will be required to submit an NPS approved health and safety work plan within 30 days after the award. In this plan the Contractor must address how they will adhere to relevant CDC guidance related to COVID-19 in the work place while working on-site at the Glenmont estate. The manual “Guidance on Preparing

Work Places for COVID-19” (OSHA 3990-03 2020) is attached to this solicitation for the bidder’s reference. The goal of the health and safety work plan is to ensure work is being performed safely, both for the resource and the personnel involved in the project. The health and safety work plan must be NPS reviewed and approved, to ensure its methods and materials are in accordance with the NPS and the

Secretary of Interior for conservation, preservation, and safety. On-site work shall not commence until the approved plan is executed. This includes on-site meetings to discuss the project, to examine the resource, or to conduct any project related testing or photography.

• Within 30 days after the award, Vendor will also be required to submit an NPS approved Protect-In-Place plan detailing how walkways, carpeting, built-in features such as steps, floors, adjacent furniture and light fixtures, historic staircases and stained glass windows, as well as adjacent plaster walls and ceilings, architectural features, adjacent artifacts, etc. will be protected in place by the

Contractor, identifying specific techniques and materials to be used to avoid damage to these elements during their on-site work. The protect-in-place plan must be NPS reviewed and approved, to ensure its methods and materials are in accordance with the NPS and the Secretary of Interior for conservation, preservation, and storage standards. Work shall not proceed until the approved plan is executed.

5.2 During work progress the selected vendor shall furnish upon request:

A. Daily report detailing work attempted or accomplished

5.2 At the mid waypoint of the contract the selected vendor shall provide the following:

The survey of the 5 historic hanging framed samplers in the form of an Excel spreadsheet, as detailed in other sections of this document.

1. two paper copies of the report on 8 1/2 x 11 paper, and

2. one electronic copy of each report in PDF format on a flash drive.

5.3 At the conclusion of the contract the selected vendor shall provide the following:

B. The selected vendor must produce an individual condition report and an individual treatment report for each conserved textile object detailing the work executed, including before and after color photos of the work as it progresses as well as when it is completed. The Contractor will provide the following condition and treatment reports to the COR:

1. two paper copies of each report on 8 1/2 x 11 paper with color photographs

2. one electronic copy of each report in PDF format on a flash drive.

5.4 Submit all delivery requirements to the Contracting Officer’s Representative (COR).

6.0 GOVERNMENT-FURNISHED PROPERTY

6.1 The Contractor is responsible for the cost and acquisition of all project related materials, labor, and services necessary to complete the work of this contract. The government will not provide any materials, labor, and services necessary to complete the work of this contract. Project related expenses of any kind are the responsibility of the

Contractor.

6.2 Background materials attached to the scope of work include a copy of Rules for

Contractors in Historic Buildings (Attachment B) which identifies specific guidelines that shall be followed by contractors when they work on-site. In general, no food, drink, or smoking is permitted within site work areas. Contractor shall protect-in-place adjacent artifacts in immediate work areas as outlined in their NPS approved plan (including historic floors, staircase components, walls, stained glass windows, light fixtures, etc. as required), and refrain from storing project equipment on-site during the course of the project.

7.0 SECURITY AND SAFETY

Contractors and their team shall be escorted at all times by a National Park Service staff member while they are working on-site. This means that contractors shall not be left unattended, even for short periods of time, and an NPS staff member shall be continually monitoring them as they work, in the immediate vicinity. Please note that there should be no expectation of a contractor working independently, without staff monitoring or staff supervision, in any NPS facility. For more details, please refer to the Contractor

Monitoring SOP that is attached to this solicitation.

Backpacks and bags are subject to inspection. Contractor team members may be required to wear an identification badge while on-site and use a sign in sheet to log their on-site hours. Selected vendor shall be required to submit a roster supplying the names of participating team members prior to the start of any on-site work. Parking location is subject to security issues and shall be handled on a case by case basis.

Contractor will be required to submit an NPS approved health and safety work plan. Plan will detail steps taken by the Contractor to avoid damage to Glenmont artifacts and historic features/finishes as well as steps taken to reduce the incident of accident or injury during the course of the project. Plan must outline all equipment and materials used for the project and their related safety features or properties as well as any special safety requirements identified on their Safety Data Sheets (SDS sheets will also be submitted by the contractor with the plan). Please note that the park strictly adheres to guidelines specified in Safety Data Sheets for on-site work as part of the park’s safety protocol. Any required PPE must have up-to-date certification and an up-to-date fit test if required for on-site work.

In the health and safety work plan, the Contractor must also address how they will adhere to any relevant CDC guidance related to COVID-19 in the work place while working on-site at the Glenmont estate. The manual “Guidance on Preparing Work Places for

COVID-19” (OSHA 3990-03 2020) is attached to this solicitation for the bidder’s reference. Please note that the contracting team may be required to wear appropriate PPE, (ie mask and gloves that meet the current CDC recommendations for reducing the risk of

COVID-19 disease transmission), to execute appropriate disposal of PPE, to sanitize their work equipment and work areas (ie scaffolding, etc.), to adhere to current social distancing guidelines, to adhere to current COVID-19 reporting requirements to initiate contact tracing, to adhere to current quarantine guidelines, etc. in order to reduce the risk of disease transmission while working on site, if so dictated by New Jersey state guidelines and/or CDC guidelines for managing COVID-19 in the work place. These guidelines are continually being updated and shall change over time.

Contractor must ensure that they provide sufficient labor (ie number of individuals required) to safely complete all aspects of this work as per OSHA guidelines.

The offeror’s equipment, tools, and supplies must be of a size and configuration capable of safely accommodating such work and must be equipped with the necessary fire and safety capabilities. Selected vendor must provide a form of egress in the event of fire during the course of the project.

For safety, security, and preservation reasons, family, friends, or pets are not permitted to accompany the contractor’s staff to the job site at Thomas Edison’s home, Glenmont.

This includes, but is not limited to, underage children. The park reserves the right to request that the Contractor produce documentation for any person on-site which provides evidence that they are legitimate and approved project personnel assigned to work on the project.

Please note that on-site hot work, including use of heat guns, tack irons, blow dryers, or other heat generating equipment or welding is not permitted for this project.

8.0 PLACE OF PERFORMANCE

8.1 LOCATIONS

A. On-site work will be completed at the following location inside Thomas Edison

National Historical Park:

1. Pick up, delivery, and on-site work will be completed at Glenmont, Thomas

Edison National Historical Park, Llewellyn Park, 12 Honeysuckle Avenue, West Orange, New Jersey. Contractor must be present for any associated deliveries related to supplies for the on-site project work. Please note that navigating steps in narrow halls with historic staircases and plaster walls and ceilings is required to complete any transport process as well as key tasks related to the project. Potential bidders should take notice of the spacial restrictions of the confined work space where the work takes place and the historic nature of the path of travel for transport of objects, equipment, and supplies and plan accordingly, notating how these restrictions will be handled in their bidding proposal.

2. Special attention must also be paid to not damage historic objects adjacent to the work site in the historic rooms as well as navigating narrow corridors that feature historic finishes, historic light fixtures and windows, historic floors and staircases, and historic walls and historic artifacts, not only in this second floor period room but along the path of transport leading to and from this second floor period room, all of which contain artifacts and are historic in nature.

On-site work/pick up/drop off/packing may only be done between the hours of 9:00 am and 3:30 pm, Monday through Thursday, excluding holidays. On-site work is subject to weather conditions, other state of emergency conditions, or government shutdown.

Access is by advanced appointment only. Please note that on-site work hours are non-negotiable and the contractor must consider the hours of availability of the resource when formulating their fixed cost estimate for this project.

9.0 PERIOD OF PERFORMANCE

The Contractor shall be required to commence work under this contract within 10 calendar days after the date of the award to the Contractor, execute the work diligently and complete the entire project within an eight month timeframe which begins on the date of award.

Within 10 calendar days after award, submit Certificate of Liability Insurance for the project.

Within 30 days after the award, Contractor will also be required to submit an NPS approved Protect-In-Place plan detailing how walkways, carpeting, built-in features such as historic light fixtures and stained glass windows, historic floors, adjacent furniture, architectural features, historic steps and staircases, plaster walls and ceilings, etc. will be protected in place by the Contractor, identifying specific techniques and materials to be used. Within 30 calendar days after date of award, contact COR to discuss project and schedule for on-site work. Within 30 days after award, Contractor will be required to submit an NPS approved health and safety work plan.

Midway during the project, the Contractor must produce the survey, in the form of an

Excel spread sheet, for all 5 framed hanging textiles (samplers), as it is detailed in other sections of this document. This survey must be reviewed and approved by the NPS team.

Upon completion of contract, the lead conservator shall submit two final paper copies and one electronic copy of the conservation condition report and the conservation treatment report for each conserved object with all photo documentation for the project to the COR, and must have completed the conservation of the 5 framed hanging textiles, re-installed all of the 5 framed hanging textiles in their original locations and original configurations in the period bedroom at Glenmont, and also must have removed all associated supplies, tools, and equipment from on-site locations.

DELIVERABLES: DUE:

Provide Certificate of Liability Insurance for project

Within 10 calendar days of award

Contact COR to schedule on-site work/conduct pre-project meeting, provide NPS approved Protect-In-Place plan and NPS approved health and safety work plan

Within 30 calendar days of award

Produce the NPS approved survey for the 5 framed hanging textiles (samplers)

Within 120 calendar days of award

Complete on-site work at Glenmont, including the reinstallation of the conserved framed hanging textiles in their original locations and configurations

Within 210 calendar days of award

Submit treatment reports and condition reports to NPS staff

Within 220 calendar days of award

NPS review and final approval of project work and final approval of treatment reports and condition reports, all supplies used to execute the project are removed from the Glenmont estate

Within 240 calendar days of award

10.0 PAYMENT SCHEDULE

PAYMENT SCHEDULE:

A. Upon completion and NPS approval of the survey, in the form of an Excel spreadsheet, for all 5 framed hanging textiles (samplers) and conservation of more than half of the historic framed hanging textiles (samplers), a total of 3 historic framed samplers (50 %). Please note that the conservation of a historic framed textile is not considered to be complete until the associated conservation tasks are completed and the framed textile is re-installed in its original location in Mrs.

Sloane’s Room.

B. Post successful re-installation of the 5 historic framed hanging textiles (samplers) in Mrs. Sloane’s Room on the second floor of Glenmont, in their original locations and original configurations, the submission and approval of the 5 condition reports and 5 treatment reports associated with this project, and the removal of any supplies or equipment used on-site at Glenmont (50%).

Attachment A

Modern photo of Thomas Edison’s 1880 residence, Glenmont

Modern images of framed hanging textiles (samplers)

Modern images of framed hanging textiles (samplers) in Mrs. Sloane’s Room

Modern image of framed hanging textile (sampler) in Mrs. Sloane’s Room identifying some condition issues

Modern images of framed hanging textiles (samplers) in Mrs. Sloane’s Room identifying some condition issues

Attachment B

RULES FOR CONTRACTORS IN HISTORIC BUILDINGS

Food, drink, or gum chewing are not permitted in the historic buildings. Debris and staining left behind can permanently damage museum objects. Smoking is not permitted. Do not attempt to move or touch anything in the museum. Museum objects are too weak for functional use. We do not use historic sinks, bathrooms, ladders, chairs, or tables. Alternate work hours are subject to approval. Please review your daily work plans at your morning meeting with the assigned NPS staff member.

Any alteration to a historic structure such as a hole, insertion of a nail or bracket, an alteration of a trim or surface must first be approved by the NPS to ensure compliance with the National

Historic Preservation Act.

Protective barriers must be used between your equipment and museum surfaces. Clean blankets and plastic must protect the historic interiors from scratching, dents, and liquid spills. Surfaces of museum objects should not be used for storing tools. Protective barriers in doorways and on floor surfaces must be used to protect plaster or dust from entering into non-work areas.

Tours and museum staff may be entering into your work area. Do not block doorways or emergency exits with your equipment or supplies. Do not set up equipment near fragile objects.

No open flames are permitted in any of the buildings or on the grounds. If you plan to use any equipment that emits heat or creates a spark, you must receive ADVANCED PERMISSION from the NPS. These include use of heat guns, stripping guns, electrical drying tools, heaters, and welding torches. Procedures for hot work are strictly enforced. Work occurring in close proximity to a fire detector or sprinkler pipe that generates heat, dust or debris requires advanced notice in order to prevent accidental activation.

Chemicals and other flammable materials, such as those containing butane or alcohol, cannot be left overnight in the historic buildings and must be stored in a designated safety zone during work hours. MSDS sheets are required for on-site chemicals. Rags must be stored in regulation non-combustible fire canisters. Unless advanced arrangements are made, trash must be removed at the end of each work day.

Electrical service is limited in historic buildings. Arrangements must be made in advance to use electrical equipment. Electrical equipment must be in satisfactory shape, including no use of frayed or damaged extension cords. Do not leave construction lights or equipment on or plugged in while unattended.

A National Park Service employee must escort you at all times when in the buildings. This is a standard policy that applies to all guests and visitors at the site. Please notify the NPS of any injuries or safety issues that arise during your work day.

Have your fire extinguisher handy and know your emergency exits in case of an emergency.

Follow instructions from NPS staff when an alarm sounds.

Parking is limited. Consult the NPS for guidelines.