Statement_of_Work.pdf

United States Department of the Interior

OHIO RIVER ISLANDS NWR

3982 Waverly Road

Williamstown, West Virginia 26187

VISITOR CENTER/ADMINISTRATIVE OFFICE CLEANING

STATEMENT OF WORK

Introduction and Overview

Ohio River Islands National Wildlife Refuge (NWR) is seeking quotes from vendors interested in performing cleaning services for our headquarters office/visitor center building located at 3982

Waverly Road, Williamstown, West Virginia 26187.

Scope of Work

Vendor will perform cleaning service for the Visitor Center/Administrative Office building located at Ohio River Islands NWR. The administrative office/visitor center is a 6,028 square foot building consisting of seven offices, four bathrooms, a kitchen, a utility room, a conference room, an exhibits room, basement, and an open greeting room/visitor center. Cleaning service is requested twice per month on a regular basis. Annual deep carpet cleaning and window cleaning is requested only once a year. The services required for the visitor center/administrative office includes:

• Vacuum all carpeted areas and rugs

• Sweep and mop all hardwood floors

• Sweep and mop all tile areas

• Dusting of all furniture (excluding desks)

• Remove reachable cobwebs

• Sweep all external porches

• Empty all trash cans and replace with new liners (refuge will provide trash bags)

• Dust all windowsills

• Refill paper products and soap dispensers (provided by refuge)

• Clean and sanitize all restrooms – including toilets, sinks, refilling and restocking paper supplies (refuge will provide), sweeping and mopping floors

• Clean and sanitize kitchen floors, counter tops, and table

• Clean offices and conference room – dust hard surfaces and windowsills, vacuum carpets, remove garbage from receptacles

• Sweep and mop upper landing, stairs, and lower landing of basement entrance

Deep Carpet Cleaning (once per year):

• Vacuum all carpets

• Pre-treat all stained carpet areas

• Use a self-contained deep cleaning carpet encapsulation machine to clean and sanitize all carpets

• Fan dry as necessary all cleaned carpets

• Service to be provided once per year

Window Cleaning (once per year):

• Clean the exterior and interior of all ground floor windows

• Clean windowsills

Period of Performance

Cleaning services will begin September 1, 2024 and continue through August 31, 2025.

Contract will include option years (Option year 1 – 9/25 to 8/26; Option year 2 – 9/26 to 8/27;

Option year 3 – 9/27 to 8/28; Option year 4 – 9/28 to 8/29). Services will be required on a twice-a-month basis (except window cleaning and deep cleaning of carpets which is required once per year). Access to the buildings will be granted Monday – Friday from 8:00 AM to 4:30

PM except for Federal Holidays.

Regular cleaning services are requested on the first and third Thursday of each month. Vendor and the USFWS will coordinate to select date of annual carpet and window cleaning to be performed.

SAM Registration Requirement

The selected contractor must be register in the System for Awards Management (SAM). SAM, which may be viewed on-line at https://sam.gov/content/home, was created to be the single repository for vendors for the entire federal government to avoid administrative duplication among agencies and allow contractors to maintain their own business information through a single on-line registration. Once registered, vendors can work under contract with any federal agency.

All vendors must also register with the Invoice Processing Platform (IPP). Invoices for payment will only be accepted via IPP. Vendors can access the Invoice Processing Platform at https://www.ipp.gov/

Please call 304-375-2923 Ext. 112 if you would like to schedule a site visit.