Statement of Work.pdf

Statement of Work Replacement of Rooms F107.2, F103 and D104 HVAC Condensing/Evaporating Units

Hollings Marine Laboratory 331 Fort Johnson Road Charleston, SC 29412

The Hollings Marine Laboratory (HML), 331 Fort Johnson Rd., Charleston, SC 29412, has the requirement for replacement of three malfunctioning condensing/evaporator units which provides refrigeration air to F107.2, F103 and D104 challenge room’s equipment at the laboratory. These units are located underneath the building in a crawl space, and can be accessed by a 5ft opening.

Objective The objective is to replace the existing, failed condensing / evaporating units, and reinstall to fully functional condition in order to provide refrigeration air to rooms F107.2, F103, and D104.

Scope

1. The contractor shall provide all labor, materials, and tools (to include portable lighting) required to replace the existing malfunctioned F107.2, F103 and D104 condensing units and evaporating units.

2. The contractor shall perform the replacement with factory-trained, skilled, professional technicians who are familiar with balancing, inspection, maintenance, and repair procedures, and who are licensed and registered to do business in Charleston County and the State of South Carolina.

3. Prior to mobilization for replacement of the F107.2, F103 and D104 Refrigeration Systems, the Contractor shall identify any special requirements for equipment access into the building, construction fencing, parking areas for contractor vehicles and equipment, security, temporary site lighting, and material storage trailers and coordinate those with the COR so that timely and appropriate accommodations can be made.

4. Approved locations for dumpsters will be identified by the building maintenance staff for Contractors use, and the frequency for removal from the facility shall be described in the Contractor’s demolition plan. Dismantled equipment and materials shall not be stored on-site. The requirements for disposal of special materials such as lubricants shall be in accordance with all applicable County, State, and Federal laws, regulations, and codes.

5. The contractor shall disconnect electrical power supply during the replacement, and reconnect the unit/s once installation of new units are completed.

6. Upon completion of the replacement, the contractor shall pressure test, pull vacuum, and charge the new system with R404a refrigerant

7. The contractor shall provide the Government with a complete copy of verification documentation for systems

8. The Contractor is responsible to start the units and test them for proper operation and provide the client with a complete check list along with a factory recommendation for preventative maintenance on the unit. Ensure that all rewiring meets current Federal and State regulations and codes.

9. Prior to the final inspection and project acceptance, the Contractor shall restore the site landscaping, roadways, and any other adversely impacted facility components to their original condition.

10. In performing this work, the Contractor shall comply with all applicable federal, state, and local laws and regulations.

11. Once the replacement has been completed, the Contractor shall be responsible to successfully demonstrate complete startup and operation of the new F107.2, F103 and D104 refrigeration System Condensing / Evaporator units.

Requirements The Contractor shall provide a schedule for the following tasks:

1. To provide labor and materials to provide a complete installation and testing of the new system

2. Dismantling and replacement of the existing F107.2, F103 and D104 condensing / evaporator units, and make connections to the existing refrigerant piping and electrical wiring.

3. Perform complete start up and operation of the newly installed system.

4. To provide pressure test, pull vacuum, and charge the new system with R404a refrigerant

5. Provide the Government with a complete copy of verification documentation for systems operation and performance.

6. Properly dispose of all removed parts and material per Federal, State, and local regulations and codes.

7. Host a post-installation inspection of the complete F107.2, F103 and D104 refrigeration System

Condensing / Evaporator units replacement project with the Lead Manager and Contracting Officers Representative.

Equipment List

Location Item Description Qty.

Condensing Units

F107.2 Maneurop CMT 28, R22, 208V 3phase, 20 MBH, High Ambient, Rated Suction 1’C Model TEZA020H8-HT3D-43C (S/N 209114870)

F104 Maneurop CMT 28, R22, 208V 3phase, 20 MBH, High Ambient, Rated Suction 1’C Model TEZA020H8-HT3D-43C

D104 Maneurop CMT 18-3, R22, 208V 3phase, 11.26 MBH, High Ambient, Rated Suction -1’C Model HP036X1221A (S/N WGLM056085)

Evaporator Units

F104 Larkin LCA-6-160, 115V Single phase, 2250 cfm, 18.12 MBH, Hot Gas Defrost, 2.0 Reheat kW, Electrofin Coating

F107.2 Larkin LCA-6-160, 115V Single phase, 2250 cfm, 18.12 MBH, Hot Gas Defrost, 2.0 Reheat kW, Electrofin Coating

D104 Larkin ACM-90, 115V Single phase, 1260 cfm, 12.51 MBH, Hot Gas Defrost

Additional Requirements

Period of Performance: The contractor shall complete all work herein within ninety (90) days from contract award.

Deliverables:

Item Description Qty. Due Date Deliver To

1 Detailed schedule of work shall be delivered to Contracting Officer and Contracting Officer’s Representative ten days prior to commencing work.

1 each 10 days prior to commencing work.

Martin Burnett, HML 331 Fort Johnson Rd

(843) 460-9929

2 Host post-replacement inspection 1 job NLT 90 days from Martin Burnett, HML of F107.2, F103 and D104 refrigeration System Condensing units and evaporating units with Facility Manager, receipt of Contracting Officer’s notice to proceed.

331 Fort Johnson Rd Charleston, SC 29412

(843) 460-9929

3 Inspection and acceptance of the F107.2, F103 and D104 refrigeration System Condensing units and evaporating units and associated equipment.

1 job NLT 90 days from receipt of Contracting Officer’s notice to proceed.

Martin Burnett, HML 331 Fort Johnson Rd

4 Commencement of Prime Contractor’s warranty.

1 each NLT 90 days from receipt of Contracting Officer’s notice to proceed.

Martin Burnett, HML 331 Fort Johnson Rd

Security/Safety/Environmental Considerations

Work must be completed while observing all applicable federal, state, and local laws and regulations pertaining to safety, security, and environmental considerations of the project.

Conformance with Environmental Management Systems

The Contractor shall perform work under this contract consistent with the relevant policies and objectives identified in the agency, organizational, or facility environmental management systems (EMS) set forth in the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and shall provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the Contractor shall expeditiously take all necessary corrective or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that its employees are aware of the roles and responsibilities identified for them by the environmental management system and how those requirements affect the work performed under this contract. Those responsibilities shall include the following:

1. Registration at front desk and receipt of a temporary pass for one day (if needed, a door pass card will also be furnished at that time).

2. Receipt and acceptance of the brief statement concerning the EMS that will be provided by the front desk personnel at the time of the temporary pass issuance.

3. Compliance with the Facility Engineer or designated maintenance staff member on any other actions that need to be taken to protect CCEHBR and the environment.

Personnel: The Contractor shall provide proof that all on-site employees are U.S. citizens or legal aliens.

The Contractor shall not employ personnel with felony convictions, or with a record of narcotics use, for work at CCEHBR Laboratory. The Contractor is responsible for completing a security investigation on all employees prior to their commencement of work at the HML in connection with this contract.

Conduct of Contractor Personnel: The Contractor’s employees are subject to and shall observe and comply with all applicable regulations, policies, and procedures. In accordance with established security regulations and safety policies, Contractor employees shall not enter restricted areas. The Contractor shall be responsible for the selection, certification, assignment, supervision, management, and control of employees with the advice of the CO and the GPOC in the performance of all contract work. The removal from the job site of any employee shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the terms and conditions of the contract. The Contractor’s employees shall not use offices, rooms, work areas, or any other undesignated areas for their own use. When a task is completed, such employees shall immediately leave the area. Contract personnel shall not use or operate telephones, radios, computer terminals, or any other Government or privately owned equipment or property without the express permission of the CCEHBR Laboratory GPOC. The Contractor’s employees shall not disturb papers on desks, nor open desk drawers or cabinets. Breaks shall not be spent in offices or room areas, but taken only in the assigned rest areas. While waiting for transportation, or while on work breaks, they shall not block or impede movement on ramps, doorways, corridors, or walkways.

IT Security Requirements The Assessment and Authorization (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

The contractor will not access, store, process or transmit any government privileged information. The contractor will not have access to any non-public government information, systems and/or networks.

Work Schedules/Shifts: The Contractor shall accomplish all work for the HMLNMR during the hours of 0600 and 1700, Monday through Friday, excluding Federal Holidays. This allows the flexibility for the Contractor to schedule eight hours of work during a time when HML staff will be at the facility. If weekend work is required, a meeting with the CO of record and the HML management will be held to address the best way to accommodate that requirement, and the Contractor will be notified of the outcome of that meeting.

Government Point of Contact: The GPOC, Mr. Martin Burnett, will serve as the point of contact for specific questions concerning this SOW. He can be reached at Martin.Burnett@NOAA.gov or (843) 460- 9929.

mailto:Martin.Burnett@NOAA.gov