Statement of Work.pdf

North Texas VA Medical Center

4500 S. Lancaster Road Dallas, Texas 75216

STATEMENT OF WORK

INPATIENT MENTAL HEALTH REFRESH - AWNING

1.0 GENERAL

1. The Veterans Health Administration (VHA) has a requirement for providing all labor, equipment and materials to perform planning and construction of the tasks outlined below. The contractor shall be responsible for necessary travel and services to perform the work.

2. The contract procedures and project objective provide only general direction of what is required and does not constitute a complete explanation of the work involved. The government is relying on the contractor’s expertise in providing planning and construction that meets the intent of the task. The contractor shall work with the designated government representative to work out the details.

3. The contractor shall comply with all installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer Representative (COR). The contractor shall also provide all information required for backgrounds checks to meet installation access requirements to be accomplished by the local installation’s Security and Infectious Control Forces.

Contractor and all associated sub-contractors employees shall comply with adjudication standards as directed by the Department of Veterans Affairs Awnings and Canopies for the VA North Texas Healthcare System that meet the VHA Dallas VAMC specifications listed below to ensure a high-quality threshold while integrating excellent environmental stewardship.

This requirement includes healthcare quality, prefabricated, custom sized awning, to improve the quality of the space and to reduce the exposure to sunlight, and weather harm effects, as well as to provide a proper and pleasing aesthetic appearance for the Inpatient Mental Health Patio.

The contractor shall provide specifications and the design layout to ensure proper installation of all materials. The contractor is responsible for transportation, delivery, and supervision over the installation of this covering awning. .

2.0 PROJECT OBJETIVE

Base Bid Item

1. Design and install a façade mounted awning calculated area size of 800 sf.

2. Install Scenic Shade Structure 19©-8º x 32'-3º x 9'-2º Passage Height, (3) 19'-8º x

10'-9º facade mounted units along 10'-9º Span Width. with minimum 10-year limited warranty

3. Frame to be 2” aluminum, mill finish, powder coated to meet AAMA 2604 specifications for impact, weather resistance and color adherence color: TBD.

4. Posts to be 4” aluminum, steel-plated surface mounted, powder coated to meet AAMA 2604 specifications for impact, weather resistance and color adherence color:

TBD

5. Turnkey production and installation shall be included in the price

3.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development, and generation of the final specifications.

Duty hours will be between 8:00AM and 4:30PM. The Government recognized US holidays are:

New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

Delivery times and dates will be coordinated with the VA Designer and may occur during regular duty hours to minimize impact on regular operations. Installation is not included on this contract, but supervision is. The awarded contractor shall coordinate with the installers to ensure proper installation and performance of the products.

A. The Contractor Shall:

1. Coordinate and provide project management of all products, documentation, drawings, specifications, and services to manage, design, order, ship, and deliver new panels from the manufacturer until final acceptance by the Contracting Officer Representative (COR)/ VA Point of Contact.

2. Provide maintenance manuals for all products provided.

3. All finishes, drawings, and specifications must be selected, approved, and confirmed by VA Interior Designer prior to manufacturing.

4. Provide maintenance manuals, final drawings and specs for all products specified.

5. The contractor will coordinate with the VA COR or VA designated POC for dates and times for supervising installation and final inspection.

B. Warranty:

1. The warranty item is to run from the date of acceptance of the products by the Government.

2. Contractor/ Vendor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period.

During the warranty period, cost of component parts, cost for travel, shipping, and delivery, and costs for removal and installation of any defective and replaced parts shall be borne by the Contractor/ Vendor.

3. The products will be free from defects in workmanship and materials for a period of at least one year.

4. The contractor shall ensure provision of the Manufacture Limited lifetime warranty.

C. Shipping Instructions:

1. Items shall be shipped directly to the address below:

2. After award, the winning bidder will need to coordinate with the COR and/or VA

Interior Designer to plan out shipment and inspection.

3. The contractor will coordinate all deliveries and inspection times with the VA COR or designated VA POC.

4. All shipping and handling charges shall be paid by the contractor. Responsibility and

Liability for loss or damage shall remain with the contractor until final inspection and acceptance by the VA.

D. Inspection and Acceptance Criteria:

1. VA COR or VA POC shall receive all products, complete inspections, and perform any damage reports as necessary.

3.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received by date determined by acquisitions. All questions submitted for this solicitation must be electronically sent to the following email address: [insert CO email or contact information here]. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

4.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. Complete manufacturer’s product specifications

b. Product literature

c. Physical finish samples

d. Sustainability certification documents

e. Complete testing results / certificates

f. Warranty.

g. Self-certifying statement confirming ability to meet project deadlines

Submissions can be sent in multiple emails to avoid computer system email size limitation.

Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

Pricing must be within the established IDIQ Pricing.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials

b. Cut sheets with product detail for each line item.

c. Conformance with specifications

d. Labor/Services appropriate to the scope of work. (no pricing included)

e. Project management plan appropriate to scope of work

f. Sustainability Certification

8.0 SERVICES

A. Delivery, Storage and Handling of Materials:

a. Contractor shall place all orders, track orders, schedule deliveries and coordinate with the manufacturer and delivery according to VA project schedule.

b. Contractor shall contact and coordinate with the POC at least 14 working days prior to the start of manufacturing and prior to shipping to ensure that the space is ready for delivery.

c. The product must not be placed into production without clearance from the VA

POC.

d. In event there is a delay in delivery; Contractor must notify the VA POC immediately.

e. Contractor shall provide the VA POC the scheduled date and time that the delivery truck will be arriving at least 48 hours ahead of time.

f. Contractor must ensure that the driver of the delivery vehicle has copies of the VA Purchase Order and shall not attempt to deliver any item before the scheduled delivery date.

g. Contractor must cooperate with VA to properly receive all products and furnishings at Premiere Installers per shipping instructions. Delivery truck must provide copy of order documents with the order to Premiere upon delivery.

h. Product shall be factory packed with adequate protection to all sides and corners to prevent transit and handling damage.

i. The Contractor/ Vendor shall provide (if needed) 45 days free storage in a conditioned facility that meets all building requirements including but not limited to sprinkler, security, safety, temperature and environmental controls- as not to void warranty.

j. The Contractor must notify VA of specific location of any stored parts.

B. Receiving and Unloading:

a. Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer and delivery according to VA project schedule.

b. Contractor shall receive all products, complete inspections and perform any damage reports as necessary and notify the VA POC.

c. Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

C. Assembly and Final Acceptance:

a. Contractor shall be responsible for all safety and security guidelines including during delivery.

D. Warranty Items (Also see item B)

a. The warranty of an item is to start on the date of acceptance of the products/services by the Government VA COR or VA POC.

b. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period.

The cost of delivery, and replacement material and parts shall be borne by the Contractor.

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.