Statement of Work.pdf

NOAA Office for Coastal Management

Grants Management Training Course

Statement of Work

I. SCOPE

This statement of work is developed to obtain introductory and intermediate level grants management training for staff working on federally funded cooperative agreements.

II. DESCRIPTION OF WORK

The Office for Coastal Management will contract with a vendor for introductory and intermediate level grants training that focuses on the following topics: Managing grants and cooperative agreements for federal personnel; Uniform Administrative Requirements for Federal Grants; and Cost Principles for

Federal Grants.

III. TASKS

OCM staff will be attending one of the following training classes:

Monitoring Grants and Cooperative Agreements for Federal Personnel: OCM anticipates that 8-14 staff will attend this intermediate virtual training. At least 8 of these staff will be based in the Pacific region, so the class will be scheduled at a mutually convenient time to OCM staff in the Pacific region (Hawaii, Guam, American Samoa, and the Commonwealth of the Northern Marian Islands) and Management Concepts. This course explores monitoring grants and cooperative agreements in all forms, from day-to-day oversight and relationships with grantees to desk reviews and in-depth site visits. The course will achieve the following learning objectives:

• Summarize the basics of grant monitoring, applicable rules, and how to develop a monitoring plan;

• Utilize reports in the grant monitoring process;

• Use site visits and desk reviews as tools for grant monitoring;

• Incorporate audit and audit resolution into a grant monitoring plan.

Course topics include: Overview of Monitoring; Defining the Basis for Monitoring; Developing a

Monitoring Plan; Prior Approvals; Progress, Financial, and Property Reports; Acting on Reports; Audits;

Desk Reviews; Site Visits; and Responding to Monitoring Findings.

This course will also provide the opportunity to participate in a capstone activity where participants will apply the knowledge learned during the course.

OCM anticipates that 8-14 staff will also be attending the following intermediate course: Cost Principles

For Federal Grants: 2 CFR Part 200 (Subpart E) And FAR 31.2. As with the above class, at least 8 of these staff will be based in the Pacific region, so the class must be scheduled at a time

Cost Principles For Federal Grants: 2 CFR Part 200 (Subpart E) And FAR 31.2. This course will provide a comprehensive understanding of cost principles around grants, including allowable costs and the difference between direct and indirect costs. The course will achieve the following objectives:

• Summarize the general history of the cost principles and how they currently apply;

• Conduct research using the cost principles to answer cost allowability questions; and

• Practice applying the cost-principles to on-the-job scenarios.

Topics include: Development of Government-wide Cost Principles; Cost Principles Applicability;

Allowability, Reasonableness; Allocability; Direct and Indirect Costs; Selected Items of Cost; Questions

Relating to Allowability; Budget Development and Review; Spending Decisions; Documenting Costs;

Site Visits; and Audits and Audit Resolution.

All of the Pacific-based OCM staff attending these two courses (at least 8 people) will attend both of the courses listed above. All of the classes listed above are requested to be scheduled at a mutually convenient time to OCM staff in the Pacific region (Hawaii, Guam, American Samoa, and the

Commonwealth of the Northern Marian Islands) and Management Concepts. This custom schedule will allow for staff based in OCM’s Pacific region to be able to attend this training at a time that fits within their scheduled work day.

IV. DELIVERABLES

Due Date

1 - Training for up to 14 staff on “Monitoring Grants and Cooperative

Agreements” with a custom time based on Pacific region time zones.

08/29/2024

2 - Training for up to 14 staff on “Cost Principles For Federal Grants:

2 CFR Part 200 (Subpart E) And FAR 31.2” with a custom time based on Pacific region time zones.

09/19/2024

V. GOVERNMENT FURNISHED MATERIALS

The government will provide computers and internet access for OCM staff to participate in virtual training.

VI. PAYMENT SCHEDULE

Payment will be tied to acceptance of deliverables. Once a deliverable is accepted by the Government

Point of Contact, an invoice can be sent to the IPP website address at https://www.ipp.gov

VII. PERIOD OF PERFORMANCE

The period of performance for the classes will be August 26-29, 2024 5-10 pm ET and September 16-19, 2024 5-10 pm ET.

VIII. PLACE OF PERFORMANCE

The training will take place virtually.

IX. TRAVEL

No travel will be required.

X. IT SECURITY REQUIREMENTS

The Assessment and Authorization (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

The contractor will only supply hardware and/or software and/or product license and will not require the use of any contractor owned equipment. The contractor will not have remote access to any government owned equipment. The contractor must ensure the hardware and/or software provided disables “phone home” or similar capabilities.

The contractor includes the necessary product support and supporting documentation for the hardware and/or software that allows the sanitization (following NIST Special Publications 800-88 Guidelines for

Media Sanitization, http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-88r1.pdf) of the hardware and/or software upon the disposal of the product.

https://www.ipp.gov/ http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-88r1.pdf

The contractor must provide sufficient document demonstrating the software being provided complies with Office of Management and Budget Memorandum M-07-18 entitled Ensuring New Acquisitions Include Common Security Configurations and the FAR 39.101(d) regulations involving NIST common security configuration checklists including United States Government Configuration Baseline (USGCB) initiative. More information is available at National Checklist Program (NCP), (http://checklists.nist.gov), is the U.S. government repository of publicly available security checklists (or benchmarks) that provide detailed low-level guidance on setting the security configuration of operating systems and applications.

The contractor must provide sufficient documentation which demonstrates the acquiring information technology has implemented common security configurations. Common security configurations are available from the National Institute of Standards and Technology’s website at http://checklists.nist.gov.

The contractor must ensure that the product being purchased complies with the Homeland Security

Presidential Directive 12 (HSPD-12) requirements from FAR 4.1302 stating: (a) In order to comply with

FIPS PUB 201, agencies must purchase only approved personal identity verification products and services. (b) Agencies may acquire the approved products and services from the GSA, Federal Supply

Schedule 70, Special Item Number (SIN) 132-62, HSPD-12 Product and Service Components, in accordance with ordering procedures outlined in FAR Subpart 8.4.

The contractor must ensure that the product being purchased complies with Internet Protocol Version 6

(IPv6) requirements from FAR part 11.002 requirements which state that unless the agency Chief Information Officer waives the requirement, when acquiring information technology using Internet

Protocol, the requirements documents must include reference to the appropriate technical capabilities defined in the USGv6 Profile (NIST Special Publication (SP) 500-267-http://www.nist.gov/itl/antd/usgv6.cfm) and the corresponding declarations of conformance defined in the

USGv6 Test Program (http://www-x.antd.nist.gov/usgv6/index.html). To meet this requirement each

DOC acquisition of IP protocol technology must express requirements for IPv6 capabilities in terms of the USGv6 Profile (i.e., using the USGV6 Capabilities Check List) and vendors must be required to document their product’s support of the requested capabilities through the USGv6 test program (reference http://www.antd.nist.gov/usgv6/) using the USGv6 Suppliers Declaration of Conformity.

The contractor must provide sufficient document demonstrating the software being provided meets the following:

1) The standard installation, operation, maintenance, updates and/or patching of software shall not alter the configuration settings from the approved USGCB/other secure configuration.

2) Applications designed for normal end users shall run in the standard user context without elevated system administration privileges.

The contractor must provide all supporting documentation or a reference to obtain the necessary material which describes the security capabilities, the design and development processes and the testing and evaluation procedures used by the product or services being provided for this acquisition. The contractor must provide all supporting documentation or a reference to obtain the necessary material which describes all product or service updates and enhancements as they are implemented. The product or service supporting documentation could be the user and system administrator guides, which is documents the functional properties of the security controls employed to permit the analysis and testing of the security controls.

If the vendor uses Zoom for its virtual training, NOAA employees can only use the browser version of

Zoom.

http://checklists.nist.gov/ http://checklists.nist.gov/ http://www.antd.nist.gov/usgv6/

XI. TECHNICAL POINT OF CONTACT

Elizabeth Mountz, Operations Manager, OCM Stewardship Division

Elizabeth.Mountz@Noaa.gov

202-596-6581 mailto:Elizabeth.Mountz@Noaa.gov