Statement_of_Work.pdf

STATEMENT OF WORK

Lightning Protection Master Label Inspection Repair and Certification

1.0. General:

1.1. Introduction. The Department of Interior (DOI), U. S. Geological Survey (USGS), Earth Resources Observation and Science (EROS) Center, Sioux Falls, South Dakota is seeking services for lightning protection repair and three-year master label certification at the Mundt Federal Building located at the EROS Science Center, 47914 252nd Street, Sioux Falls SD 57198.

1.2. Background. The Mundt Federal Building located at EROS is comprised of a 1973 original structure and an addition that was constructed in 1996. A new antenna was installed by an outside contractor and the lightning protection was altered. The lightning protection needs to be inspected and repaired to meet three-year master label certification.

1.3. Scope. The Contractor shall provide all labor, materials, tools, and equipment necessary to meet three-year master label certification at the EROS Data Center in accordance with this Statement of Work (SOW). The Contractor shall perform all work in accordance with all applicable Federal, State, and local codes and industry standards.

1.4. Period of Performance. Contract duration shall be 120 days after Notice to Proceed.

1.5. Times of Work. Normal duty hours are Monday through Friday, 7:00am to 4:30 pm central time, excluding Federal Holidays.

1.6. Pre-Construction Meeting. After contract award, and prior to start of construction, the Contractor shall participate in an onsite pre-construction meeting scheduled by the Contracting Specialist. The meeting participants will include Contractor Representatives and Government Representatives.

1.7. Progress Meetings. During performance of the work, the Contractor shall participate in progress meetings scheduled at agreed upon periods and times to discuss progress and any issues pertaining to the performance of the work. The Contractor shall take minutes of all conferences and meetings with and shall provide a copy of minutes to the Contract Specialist (CS) and COR for concurrence and signature.

1.8. Progress Inspections. During performance of the work, the COR will perform on-site progress inspections to determine if the Contractor is making reasonable progress towards completion and to ensure the Contractor is performing work in accordance with the technical requirements as outlined in this SOW. These inspections may occur at any time during the course of the contract, at the discretion of the COR.

1.9. Inspections and Final Acceptance. Final inspection and acceptance of the work shall be performed by the COR, with the Contractor present, upon completion of job performance.

2.0. Acronyms

CO Contracting Officer CS Contract Specialist COR Contracting Officer’s Representative DOI Department of the Interior EROS Earth Resources Observation and Science FAR Federal Acquisition Regulation OSHA Occupational Safety and Health Administration USGS U.S. Geological Survey

3.0. Facility Access and Use

3.1. Facility Access.

3.1.1. Prior to commencement of work, the Contractor shall comply with the security clearance requirements in this contract for all management officials, supervisors, employees, and subcontractors (hereinafter referred to as contractor personnel) who will be working on the site or periodically visiting the site.

3.1.2. For those contractor personnel who are granted a clearance, USGS will provide the contractor with the necessary building passes or entrance onto the EROS Data Center.

3.1.3. The contractor and COR or his/her designee shall sign each pass issued for the contract. The contractor shall maintain a listing of all passes issued on this contract.

3.1.4. The contractor personnel shall provide a photo ID for the issuance of a pass.

3.1.5. The contractor shall notify the COR when any passes are lost and shall pay $5.00 per replacement pass.

3.1.6. The contractor shall ensure that their personnel understand the proper use of the building passes and the following requirements are met at all times.

3.1.7. The contactor personnel shall each have a building pass before they begin work.

3.1.7.1. The contractor personnel shall carry their passes with them while performing on site and shall show them upon request. The COR or other security personnel will periodically verify passes of the employees with their personnel identification.

3.1.7.2. Building passes are issued to a specific individual and shall not be used by anyone other than that individual. If one of the contractor personnel uses the pass of another, both shall be removed.

3.1.7.3. The government reserves the right to require the contractor personnel to “sign-in” and “sign-out” upon entry and exit from the site for safety and security reasons.

3.2. Contractor Use of Building Facilities. Government toilet facilities are not available for Contractor use. The Contractor shall provide portable toilet(s) near the job site for their employees’ use.

Contractor employees will not be permitted to enter any building.

3.3. Contractor Use of Utilities. The Government will provide water needed to perform the work at no cost to the Contractor. The Contractor shall use reasonable conservation practices and use Government-provided utilities in the minimum amounts necessary to complete the work.

3.4. Utility Outages. The Contractor shall determine the need for an outage of any utility system in order to perform the required work. The Contractor shall notify COR whenever work requires shutdown of utilities. Request for utility outages shall be submitted to COR at least 72 hours in advance.

3.5. Parking. Contractor shall park in assigned parking areas.

3.6. Storage of Tools and Materials. The Contractor shall coordinate with COR to determine where tools, equipment and materials can be stored. The Contractor is advised to secure materials, tools, etc.

during the period of work. The Government assumes no responsibility for damage, theft, or loss of any equipment or materials stored at the site.

3.7. Open Flame Work. Contractor shall submit a written request for a hot work permit to the COR prior to any activity utilizing welding, cutting, burning, brazing, soldering, or other process using a torch or open flame. The COR will issue the Contractor a hot work permit.

3.8. Excavation and Underground Utilities. The Contractor shall make the required locate request to South Dakota 811 two (2) working days before the planned work. Trenching and excavation work shall be performed with proper emphasis on safety and in accordance with safety standards such as OSHA 1910 and 1926.

4.0. Environmental and Waste Management

4.1. Environmentally Preferable Building Products and Materials. The Contractor shall use environmentally preferable products and materials where economically feasible. Information about environmentally preferable products can be found here: https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products.

4.2. Demolition and Removal. The Contractor shall completely remove from the EROS grounds and properly dispose of all demolition materials unless otherwise directed by the COR to retain materials on site.

4.3. Construction Waste Management. The Contractor shall maintain a recycling program to dispose of or recycle construction waste. The program must cover the following requirements.

4.3.1. Provide continuous facilities for the recycling of incidental construction waste during construction.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products

4.3.2. Products may be excluded from the recycling program when there is small quantity of material involved, the extraordinarily complex nature of the waste disposal method, or prohibitive expense for recycling would represent a genuine hardship.

4.3.3. Records of recycled construction materials shall be provided to the COR within 30 days after completion of work. Records shall include recycled materials by type and weight.

5.0. Measurements. The Contractor shall field verify all measurements (including counting of items) and ascertain the nature, location, and general and local conditions that may affect the performance or the cost of the work. Failure to do so shall not relieve the Contractor of their responsibility for properly estimating the difficulty or cost of successfully performing the work. Drawings furnished by the Government may not be to scale.

6.0. Technical Specifications

6.1. DESCRIPTION OF WORK

6.1.1. The Contractor shall provide all training, labor, tools, material, and equipment necessary to perform lightning protection inspection and repair to meet three-year master label certification.

6.1.1.1. Base Requirement. The Contractor shall inspect and repair the lightning protection system for the EROS Mundt Federal Building, Warehouse, and the 250,000 GM Water Spheroid Elevated Water Tower. The Company shall and staff shall have a minimum 10 years’ experience installing and working on lightning protection systems. The Company and staff shall be registered with Underwriters laboratories and certified by the Lightning Protection Institute. All work shall comply with UL 96A, LPI175 & NFPA 780 Codes. The Contractor shall follow OSHA installation and safety practices.

6.2 MATERIALS and SUBMITTALS

6.2.1 The Contractor shall provide material submittals for all proposed products to be brought on site in accordance with FAR 52.236-5, Material and Workmanship. Material submittals shall be submitted to the COR through the CS within ten (10) days after receipt of Notice to Proceed (NTP). Submittals for products that are not known at time of award shall be submitted to the COR through the CS throughout the performance period in adequate time to complete reviews and ensure timely delivery. The COR will approve or reject material submittals within five (5) business days of receipt. If a submittal is rejected by the COR, the Contractor shall re-submit within five (5) business days after notice of rejection.

6.2.2 The Contractor shall provide submittals for proposed shop drawings, construction supplies, hardware and devices electronically. For catalog cuts, illustrations, printed specifications, or other data submissions, the Contractor shall indicate applicable items such as model numbers, sizes, and accessories by arrows or highlights.

6.2.3 The Government will not grant extensions to the period of performance due to Contractor’s failure to provide material submittals in a timely manner.

6.3 Construction Schedule. The Contractor shall submit a schedule of construction to the COR through the CS within five (5) business days after award. The schedule shall indicate the dates and times that the contractor intends to be on site and the dates that major components of the work will be accomplished. The Contractor shall consider material/equipment lead-times and utility outages when preparing the schedule. The Contractor shall notify the COR immediately of any anticipated changes to the original schedule and shall provide an updated schedule within five (5) business days. If necessary, the Contractor shall coordinate, through the COR, with any other contractor(s) performing work on the facility.

7.0 DELIVERABLES SCHEDULE. The following table identifies deliverables that are described within this SOW and are required before work is considered complete. Days are defined as business days unless otherwise noted.

Paragraph Deliverable Delivery Due Deliver To

4.3.3. Record of Recycled Materials 30 days after

completion of work CS and COR

6.2. Material Submittals 10 days after NTP and

as required thereafter

CS and COR

6.3. Construction Schedule 5 days after award and

updates as required thereafter

CS and COR

(End of Statement of Work)