Statement of Work.pdf

Statement of Work

(SOW)

Mildenhall Dorm Mattresses at

Royal Air Force (RAF) Mildenhall

12 Feb 2024

1.0 Introduction

1.1 Mission: To provide Housing for unaccompanied permanent party personnel E1 through to E4 on RAF Mildenhall.

How we manage the dormitories are critical to the development process of Unaccompanied Airmen.

1.2 Background: These are required to replace worn mattresses issued in 2017 that have exceeded their Four-year life span, as per AFI 32-6000.

1.3 Scope: Delivery of mattresses to Dormitory 111 at RAF Mildenhall.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1600 local UK time.

3.0 Product Specifications, Delivery & Installation Requirements

3.1 Product Specifications: Dimensions: 54"x80", At least 1000 Pocket Springs, fitted with flat strip edge and centre stay, Minimum 8" Depth, 1 Layer topaz 900g insulating pad, 1 Layer Fire Retardant Bondafelt 900g, 1 Layer Rebound poly cotton 1250g, Fire retardant damask covering, 4 Horizontal turning handles, Crib 5 compliant.

3.2 Delivery: Dates to be coordinated through CDMO (Chief of Dorm Management Office) upon award. The Contractor shall deliver 124 mattresses to Building 111 at RAF Mildenhall as per the agreed schedule and install in the rooms. The Contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items, and services necessary to deliver 124 double mattresses to Building 111, RAF Mildenhall. Use of mechanical handling equipment may be permitted. Details of such equipment must be passed to the 48th Contracting Office and the Unaccompanied Housing Manager for approval prior to use.

3.3 Installation: All Items shall be unpacked and fully installed according to the manufacturer guidelines. The Contractor shall inspect to ensure the new mattresses are free of surface dirt and defects, the installation is complete, and the mattresses are ready for use. The Contractor shall be liable for any damage caused to furnishings and/or US

Government property during this contracted service. Installation Contractors are required to always be escorted by base personnel while on the facility.

3.4 Removal and Disposal of Existing Mattresses: The removal of 124 mattresses and all packaging is required as part of this project. Mattresses installed or removed from rooms shall not be placed in a manner that obstructs fire lanes.

Mattresses removed by the Contractor will be loaded and packed by the Contractor, and placed in the truck by the Contractor, under the direction of a Government Representative. Coordination of all items for disposal to be made with the Furnishings Management Section (FMS) prior to removal/disposal.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal, and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Commercial carrier.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.1.3 The Contractor is responsible for arranging and performing all shipping actions from origin to destination.

4.3.2.1.4 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.