Statement of Work.pdf

PNW Northwest Research Station 3200 SW Jefferson Way, Corvallis, Oregon 97331

Corvallis Walk-In Cooler & Freezer Condenser,Evaporator Replacement and Associated Parts

Statement of Work (SOW)

Background

The Corvallis Forestry Sciences Laboratory (CFSL) facility is approximately 95,000 SF built in 1960’s, the refrigeration/freezer condensing units as well as the evaporator coils are likely the same age.

GENERAL REQUIREMENTS

1.0 Description of Services:

BASE (Cooler Unit)

A. The Contractor shall install one new/required parts (to include the Condensing Unit and the

Evaoprator Cooler) and make the Walk-cooler unit in Room 303A operational.

B. The Contractor will provide and install parts for the cooler unit.

C. Provide and install a Penn A421 series electronic temperature control with off cycle defrost (per manufacture recommendations) on the cooler unit.

D. Contractor will assess Government supplied parts and provide any additional parts required for full refrigeration operations.

E. Contractor supplied parts will be manufactured by Copeland/Emerson, or equivalent quality:

LEL0115AS6AMAB0000 UC L LP

AIR 2F 15 1PH M STD S 1 FORM

LCA6110AB & LCA 6110AEB

M6WF-0125-TAC-020 WATER

COOLED 404 3 PH

A19 ABC24 Remote bulb 830/100F Remote bulb Temp. Control; - 30/100F DIFF 3-12 Adj. 8’ Cap SPDT Nema 1 3/8 X 4” bulb

ME68 130 HP 3/8 Solenoid 1 MKC1-120-volt Solenoid coil 1 SBFSEAC 3X40DF 30 balance Port with Removable strainer 30” Cap

SA13S Sight glass, 3/8 ODF 1 CO53S Drier 5 Cu in 3/8 sweat 1

2.0 Location and Description

The Corvallis Forestry Sciences Laboratory (CFSL) located at 3200 SW Jefferson Way, Corvallis, Oregon 97331. CFSL is located about 20 minutes West of I-5, in the Northwest section of Oregon State University. CFSL is bordered by SW Jefferson Way, SW 30th Street, SW 35th Street, and SW Washington Way

2.1 Accessibility:

The work will be completed in the building at the Corvallis Forestry Sciences Lab/ 3200 SW Jefferson Way, Corvallis, Oregon 97331, and the Material Provided by the Forest Service is located on the back-loading dock. The work may be performed with FS personnel working in the general area.

3.0 Performance Period

The estimated start work date is May 1, 2024 work shall be completed by August 15, 2024 after the effective date of the Notice to Proceed.

4.0 Prework Conference:

Prior to commencement of work, the Contracting Officer Representative (COR) will schedule a meeting with the contractor to discuss the contract terms, work requirements, and schedule. At the conference, the Contractor shall designate, in writing, the name and phone number of the Contractor’s on-site representative and their contract responsibilities and authority. A post award conference with the successful offeror is required. It will be scheduled and held within 15 days after the date of contract award. The conference will be held at: Corvallis Forestry Sciences Lab at 3200 SW Jefferson Way, Corvallis, Oregon 97331.

5.0 Government-Furnished Items

N/A

6.0 Contractor Representative

A. Provide an onsite contract representative who will oversee the performance of the work specified in this contract. Designate in writing to the CO/COR, the name of the contract representative and an alternate(s) who shall have the authority to act for the Contractor on all contract matters relating to daily operation of this contract.

B. The Contractor’s representative and alternate(s) must have a minimum of 3 years mid-level supervision and operational experience within the last 6 years as well as be able to read, write, speak, and understand English. Notify the CO/COR at least 10 workdays in advance of any subsequent change of personnel in this position. Replacement personnel shall have the same level or better experience as the person being replaced.

7.0 Hours of Operations

Service activity shall be limited to the hours between 8:00 a.m. and 4:30 p.m., Monday through Friday, unless other hours are approved in writing by the COR. The Contractor shall conduct activities so that interference with facility occupants shall be kept at a minimum. The project site shall be open to facility occupants and free of hazards on weekends. Any activities requiring closure to any facility occupants shall be scheduled with the COR at least 7 days in advance.

8.0 Federal Holidays

A. The Contractor will not be required to perform work on a national holiday, or the day the holiday is observed. In the event that a schedule coincides with a national holiday, the services normally scheduled for that day shall be performed either the day before or the day after the holiday.

Government personnel observe the listed dates as holidays:

1) New Year's Day – 1st day of January.

2) Martin Luther King, Jr's. Birthday – 3rd Monday of January.

3) President's Day – 3rd Monday of February.

4) Memorial Day - last Monday of May.

5) Juneteenth Day- 19th of June

6) Independence Day – 4th of July.

7) Labor Day – 1st Monday of September.

8) Columbus Day – 2nd Monday of October.

9) Veteran's Day – 11th day of November.

10) Any other day designated by federal statute, executive order, or presidential proclamation.

B. When a holiday falls on a Saturday, the preceding Friday is observed. When a holiday falls on a

Sunday, the following Monday is observed. Observance of such days by Government personnel shall not by itself be cause for an additional period of performance or entitlement to compensation except as set forth within the contract.

9.0 Qualifications of Contractor or Employees

A. The Contractor must be registered/licensed with a municipality and ensure all personal are recognized professionals or supervised by recognized professional in commercial refrigeration systems and services.

B. The on-site supervisor shall have experience and demonstrated ability in both supervision and trades of work utilized to complete the contract.

9.1 Technical Approach

All solicitations will be evaluated for contracting based on their method of project delivery. This can be accomplished by submitting with the quote the following information:

1) Project Schedule

2) Description of how the work will be performed

3) List of contractor supplied refrigeration (cooler/freezer) parts

4) Associated workmanship and product warranties

5) List of equipment to be utilized

10.0 Definitions

A. The following methods of measurement for determining final payment is DESIGNATED on the

SCHEDULE OF ITEMS for each pay item:

a. Lump Sum Quantities (LSQ) These quantities denote one complete unit of work as required by or described in the contract including necessary materials, equipment, and labor to complete the job. They will not be measured.

11.0 Tasks

A. Submit a work schedule of cooler replacement.

B. Contractor assess additional parts required for full refrigeration operations.

C. Submit general details of cooler unit replacement, proceedures, handling and desposal of both evaporator cooler and condensing units.

D. Coordinate with the COR for electrical power interuptions and work area closures within 48 hours.

E. Lockout/Tagout requirements.

F. The Contractor shall remove and recycle all refrigerant components, handling and disposing of refrigerant system all in accordance with local, state and federal requirements.

G. Inspect (for old fluid) and clean all existing refrigerant lines to comply with manufacture/best practice replacement installation.

H. BASE: install new/required parts and make operational the cooler unit in Room 303A, utilizing

Contractor supplied parts for the Condensing Unit and Evaporator Cooler.

I. The contractor may reuse the existing wall mount bracket for the Condensing Unit.

J. If serviceable, re-use existing wiring and breaker box for the condensing units and evaporator coolers.

K. Install breaker and wiring per manufacture recommendations to accommodate the new water-cooled condensing unit located in Rooms 303A.

L. Charge refrigerant lines/system per manufacture recommendations.

M. Install a Penn A421 series electronic temperature control with off cycle defrost (per manufacture recommendations) on all cooler unit.

12.0 Inspections and Acceptance

Compliance Inspection / Project Closeout:

A. The Contracting Officer or the Contracting Officer's duly authorized representative will periodically inspect work completed to ensure compliance of assigned Tasks, Project Specifications and accept the supplies and/or services to be provided under this contract.

B. Inspection and acceptance will be performed by the COR, at contractor’s request.

Work/Task Item Evaluation Notes Pass Fail

Submit a work schedule Contractor assess for additional parts required

Submit general details of cooler/freezer unit replacement

Coordinate for electrical power interuptions

Lockout/Tagout

Proper handling and disposing of refrigerant systems

Inspect and clean all existing refrigerant lines

Install new parts and make operational the cooler units

Install new parts and make operational the freezer units

Charge refrigerant lines/system

Install a Penn A421 series electronic temperature control