STATEMENT OF WORK.pdf

Gulf Islands National Seashore Gulf Breeze, Florida

PMIS #309123

STATEMENT OF WORK:

Highway 399 Road Repairs

DATED:

May 2020

NATIONAL PARK SERVICE

STATEMENT OF OBJECTIVES (SOO)

SOO Format

1. Background

2. Objectives

3. Place of performance

4. Period of performance

5. Scope

6. Safety

7. Tasks

8. Delivery

9. Government-Furnished Property (GFP)

10. Security Considerations

11. Special Material Requirements

12. Other Unique Requirements and Considerations

13. Quality Assurance Requirement

14. Project Personnel

15. Invoices and Payments

1. BACKGROUND

Gulf Islands National Seashore (GUIS) is a unit of the National Park Service and is head quartered in Gulf Breeze, FL. State Highway 399/ J. Earle Bowden Parkway is located at the East end of Santa Rosa Island and attracts hundreds of visitors annually.

State Route Hwy 399 is 7.4 miles long and 33 to 34.5 ft wide consisting of two 12 ft wide lanes and 4.5 to 5 ft wide paved bike/pedestrian shoulders. The road becomes a state-owned road at each of the NPS boundaries. The road was devastated, along with adjacent routes, by rain and storm surge as a result of hurricane Michael in October 2018, causing widespread roadway shoulder and pavement damages. Damages mainly included lane and/or shoulder drop off and edge cracking due to undermining of the pavement structure caused by erosion of the subgrade which consisted of native sand. Following the event, the damaged sections of Hwy 399 were approved for emergency repair primarily consisting of Type I, full-depth pavement patching with stabilizing and reinforcing the subgrade using cellular confinement system (CCS) and geotextile to restore the damaged travel lanes and shoulders. The construction was completed in December 2018.

Following construction, some localized damages developed at some of the patches.

Damage exist along the pavement joints at the interface between the existing pavement and the new patching where the pavement has subsided. The subgrade was sub-excavated as deep as 2ft to install the patches.

2. OBJECTIVES:

The work of this contract consists of providing all labor, equipment, supervision and materials to accomplish asphalt repairs in multiple locations along State Highway 399

3. PLACE OF PERFORMANCE:

Gulf Islands National Seashore, Highway 399 / J. Earle Bowden Parkway is located near the Eastern most end of Santa Rosa Island.

4. PERIOD OF PERFORMANCE:

All work specified herein shall commence after the notice to proceed is received from the Contracting Officer and completed with-in a 4 month (120 day) period. Construction shall not be scheduled during shorebird nesting season (February 15 through August 31).

5. SCOPE:

A total of 5 worksites were observed with similar issues as follows:

Site #1 - Travel Lane Patch Repair: GPS:30’21’16”N , 87’1’25”W Measured 166ft long.

Temporary repair: consist of a replacing 4ft strip off the centerline (2ft on each side) along the damaged section. This section should be removed by saw-cutting the asphalt then backfill and compact voids w/ native sand as needed and construct the asphalt pavement to match as-built.

Site #2- Shoulder (Bike Lane) Patch Repair: GPS:30’21’40”N , 86’59’7”W Measured 100ft long.

Temporary repair: consist of replacing 6ft strip from the joint to the edge of pavement along the damaged section. This section should be removed by saw-cutting the asphalt then backfill and compact voids w/ native sand as needed and construct the asphalt pavement to match as-built.

Site #3- Shoulder (Bike Lane) Patch Repair: GPS:30’21’48”N , 86’58’23”W Measured 30ft long:

Temporary repair: consist of replacing 6ft strip from the joint to the edge of pavement along the damaged section. This section should be removed by saw-cutting the asphalt then backfill and compact voids w/ native sand as needed and construct the asphalt pavement to match as-built.

Site #4 - Shoulder (Bike Lane) Patch Repair: GPS:30’21’52”N , 86’58’11”W Measured 150ft long:

Temporary repair: consist of replacing 6ft strip from the joint to the edge of pavement along the damaged section. This section should be removed by saw-cutting the asphalt then backfill and compact voids w/ native sand as needed and construct the asphalt pavement to match as-built.

Site #5 - Shoulder (Bike Lane) Patch Repair: GPS:30’21’59” , 86’57’24”W Measured 114ft long:

Temporary repair: consist of replacing 6ft strip from the joint to the edge of pavement along the damaged section. This section should be removed by saw-cutting the asphalt then backfill and compact voids w/ native sand as needed and construct the asphalt pavement to match as-built.

Worksites and limits of disturbance: All activities for each worksite shall be no more than 15-feet from the edge of the pavement and shall extend no more than 15-feet along the road edge beyond the measured distance of the work site (indicated for each site above). Travel between work sites must not be over vegetation or topography and equipment may have to be hauled from one work site to another to avoid impacts to natural and cultural resources.

Asphalt debris cleanup within worksites: Asphalt debris generated from damaged roadways, patches and bike lanes within the designated worksites or generated as a result of saw cutting, repairs or other activities associated with this SOW shall be cleaned to the following specifications:

Asphalt debris larger than 1/4-inch that is visible on the surface and up to approximately 6-inches below the surface shall be removed and shall be sifted in place either by hand or mechanically. Native sand will not be excavated and removed from the park. Asphalt debris within 6-inches below the surface too large to be handled by mechanical sifters can be picked up by hand or other equipment. When mechanical sifters are used, each pass shall overlap to allow for thorough cleaning when possible. It is expected that larger mechanized equipment will remove asphalt debris up to approximately 6-inches below the surface, smaller mechanized equipment will remove asphalt debris up to approximately 4- to 6-inches below the surface and hand tools will remove asphalt debris up to approximately 3-inches below the surface.

6. SAFETY:

All work performed on government property will be accomplished in accordance with OSHA, EPA, Federal, State and local regulations and requirements. Prior to starting work on government property, the contractor will submit to Gulf Islands National Seashore for approval a copy of their company safety plan pertaining to this particular contract. Although not all inclusive, the safety plan must address at a minimum the following areas:

1) Heavy equipment operations (if required)

2) Fall Protection Plan

3) Public/visitor safety (barriers/signage, etc…)

4) Traffic safety plan (if required)

5) Trenching/sloping of soil (if required)

6) Personal protective equipment to be used

7) Hazardous materials (HAZMAT) to be used

a. Copies of Safety Data Sheets (SDS) must be provided to the Park

b. Storage of HAZMAT

8) Emergency response protocols

9) Personnel training requirements

10) OSHA DART rate

a. OSHA 300A Summary for last three years

Contractor shall use “green” products whenever possible and all HAZMAT must be pre-approved for use by the GUIS Collateral Duty Safety Coordinator. The contractor will be responsible for the safety and security of the site to ensure unauthorized personnel (park visitors & employees) do not enter the construction area.

7. TASKS:

COMMUNICATION

A). Contractor shall notify the Contracting Officer’s Representative (COR) between 7:00 and 7:15 am on the morning work will be performed or inform the COR why services cannot be performed that day. The COR is Hank Reynolds, office number: 850-916-3024, cell phone:

850-281-2165.

B). Work shall be performed during daylight hours between 7:00 am and 3:30 pm Monday through Friday as per the established schedule. Weekend and holiday work will not be permitted, unless due to inclement weather, equipment problems, etc. with the prior approval by the park Contracting Specialist.

C). Schedule changes MUST be cleared through the Contracting Officer

SPECIFIC REQUIREMENTS

In accordance with the terms and conditions herein, the prime contractor or his sub-contractors shall perform the work of this contract for the National Park Service (NPS).

The contractor will complete the following items:

1. Contractor will provide all material, equipment, parts and labor required to perform all of the work of this contract

2. All equipment, material and waste removed or generated by work of this contract shall be properly disposed of offsite by the contractor.

3. Contractor shall verify the quantity of materials needed to complete the task identified in this SOW.

4. Contractor will provide a work site and environment that is safe for employees, for visitors to the Park, and NPS staff. If needed, the work area will be cordon off and secure.

5. All work will be performed Monday through Friday from 7:00 am until 3:30 pm. No work will be performed on weekends or federal holidays without prior COR approval.

6. Contractor and employee parking and equipment storage areas will be designated by the

Park. No company signs shall be installed on government property. Smoking and eating will be performed in areas designated by the Park. Employees shall wear appropriate clothing at all times.

7. Contractors will notify NPS staff of scheduled site visits to ensure access to secure areas.

8. The Davis-Bacon Act applies for this contract.

GERERAL PROVISIONS

WEATHER

Contractor shall notify the COR by 7:00 am of any intention to cancel work for the day due to weather.

8. DELIVERY:

All deliverables required to complete this project will be delivered by the contractor.

• Safety plan

• Proof of Insurance

9. GOVERNMENT-FURNISHED PROPERTY, MATERIAL, EQUIPMENT, OR INFORMATION

(GFP, GFM, GFE, OR GFI):

None.

10. SECURITY:

The information developed under this Statement of Objectives is the property of the U.S.

government and shall be kept in strict confidence. Proprietary or copyrighted material may not be included into the contract information CDs unless otherwise approved in writing by the Contracting Specialist.

11. SPECIAL MATERIAL REQUIREMENTS:

None

12. OTHER UNIQUE REQUIREMENTS:

This is a high use public area. Professionalism is a must. Care should be taken to limit lane closures to as little time as possible.

Construction shall not be scheduled during shorebird nesting season (February 15 through August 31). Construction delays that carry into shorebird nesting season may result in a stop work order at the cost to the contractor. Construction delays into the early part of the nesting season shall require the contractor apply for a permit from the Florida Fish and Wildlife Conservation Commission and will likely require bird nesting monitors at the expense of the contractor. The National Park Service shall review and approve the qualifications of all individuals that will serve as bird nesting monitors.

13. QUALITY ASSURANCE REQUIREMENT:

The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the critical areas identified in this statement of work. The government will periodically evaluate the contractor’s performance in accordance with the statement of work.

Prior to issuance of Notice to Proceed, the Contractor shall be required to submit to the CO/COR the following items (Electronic submission in PDF or MS Office format is acceptable):

• Safety plan

• Proof of Insurance

14. PROJECT PERSONNEL:

Contracting Officer (CO):

E. Andre Ward IR2 West Contracting Office O: 850-934-2614 C: 850-232-4630 Email: andre_ward@nps.gov

Contracting Officer Representative (COR):

Hank Reynolds Maintenance Supervisor O: 850-916-3024 C: 850-281-2165 Email: joseph_h_reynolds@nps.gov

Chief of Facility Management (CFM):

Gary Stansberry Chief of Facilities O: 850-934-2610 C: 850-232-3625 Email: gary_stansberry@nps.gov mailto:joseph_h_reynolds@nps.gov mailto:gary_stansberry@nps.gov

15. INVOICES AND PAYMENTS:

52.232-1 PAYMENTS (APR 1984)

The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract. Unless otherwise specified in this contract, payment shall be made on partial deliveries accepted by the Government if—

(a) The amount due on the deliveries warrants it; or

(b) The Contractor requests it and the amount due on the deliveries is at least $1,000 or 50 percent of the total contract price.

(End of clause)