Statement_of_Work.pdf

STATEMENT OF WORK

DESCRIPTION OF WORK:

The scope of work is to provide heating fuel oil for the Cheyenne River Agency in Eagle Butte, South Dakota. Delivery requests will be made to the vendor on an as needed basis. Preferable delivery time will be during normal working hours, Monday through Friday, 8:00 am MST to 5:00 pm MST (except holidays). A task/delivery order will be emailed to the vendor for each order. The heating fuel oil must be delivered within 72 hours of the issuance of the order. The contractor shall provide all labor, material, equipment, and transportation necessary for the delivery of heating fuel oil in accordance with all federal, state, and local regulations and this statement of work.

SCOPE OF WORK:

Delivery of heating fuel oil to the Cheyenne River Agency Fire Management, Social Services and vacant BIA Government Quarters (BIA Housing). Deliveries will be completed within 72 hours of task/delivery order being issued. The heating fuel oil must be number one (1) for Social Services Building and number two (2) for Fire Management Building and vacant BIA Quarters.

The heating fuel oil shall meet all standards of federal, state, and local regulations. The contractor shall provide:

a. Fuel deliveries as needed upon request, within 72 hours of task/delivery order

b. Trucks

c. Drivers

EQUIPMENT AND LOCATIONS:

• Number one (1) heating fuel oil will be delivered on an as needed basis to the following location:

- Social Services Building – No. 2013 – 550 Gallon above ground tank

• Number two (2) heating fuel oil will be delivered on an as needed basis to the following locations:

- Fire Management Building – No. 2099 – 7,500 Gallon below ground tank. This requires a camlock connection to fill this tank.

- Vacant BIA Quarters – Specific Quarter Numbers will vary and will be provided on each task/delivery order; some quarters have a 260-gallon tank, and some have a double tank which is a 520-gallon tank.

PERIOD OF PERFORMANCE:

The services will begin March 6, 2023 or Date of Award through February 29, 2024. Deliveries will be approximately every two weeks to once a month or every other month which will vary based on the weather and temperatures.

DELIVERABLE PLAN:

Contractor will be notified in advance to deliver heating fuel, of specific type, to the listed buildings. The estimated deliveries and gallons are as follows:

Social Services Building – No. 2013 – March 2023 - 500 gallons, May 2023 - 500 gallons. Then beginning again in October 2023 – 500 gallons, December 2023 – 500 gallons, and February 2024 – 500 gallons. All must be number one (1) heating fuel oil.

Fire Management Building – No. 2099 – March 2023 - 3,000 gallons, May 2023- 3,000 gallons.

Then beginning again in October 2023 – 3,000 gallons, December 2023 – 3,000 gallons, and February 2024 – 3,000 gallons. All must be number two (2) heating fuel oil.

Vacant BIA Quarters – will provide specific quarter numbers and gallons as we order under each task/delivery order, as needed. - March 2023 - 700 gallons, May 2023 - 700 gallons. Then beginning again in October 2023 – 700 gallons, December 2023 – 700 gallons, January 2024 – 700 gallons, and February 2024 – 700 gallons. All must be number two (2) heating fuel oil.

These deliveries are subject to change depending on the weather and temperatures.

POINTS OF CONTACT:

Arliss Moran, Facility Manager, arliss.moran@bia.gov, 605-964-4359 Office, 605-365-6154 Cell

Kristen Ferguson, Facility Operations Specialist, kristen.ferguson@bia.gov, (605) 964-4359

Donel Newbrough, Purchasing Agent, donel.newbrough@bia.gov, 605-964-4444 mailto:arliss.moran@bia.gov mailto:kristen.ferguson@bia.gov mailto:donel.newbrough@bia.gov