STATEMENT_OF_WORK.pdf

PERFORMANCE BASED STATEMENT OF WORK

I. GENERAL INFORMATION

A. Introduction

This contract is for the performance of regular monthly and yearly preventative maintenance and routine repair/replacement service for the Heating, Ventilation and Air Conditioning system (HVAC) located at USGS/PWRC Gabrielson Lab 12100 Beech Forest Rd Laurel MD 20708.

Background

The Gabrielson Lab was built in the late 1960's and the HVAC system was renovated in the mid 1990's and again in 2018, with the replacement of the chiller, boilers, air handler coils, and other miscellaneous equipment, under an energy savings contract. Other components of the system are at or beyond their expected life cycle, therefore a service contract is necessary to continue replacement of additional equipment and perform other needed repairs.

Definitions/Applicable Documents N/A

B. Scope (see below)

This procurement will allow PWRC to have a contract in place to maintain mission critical HVAC equipment, provide heating /cooling system start up and shut down and to minimize downtime. The contractor will also provide emergency service on an “as needed” basis. Contractor will provide an emergency service phone number. Specific details of this service and equipment are below.

II. WORK REQUIREMENTS

A. Technical Requirements

1. Services included in this statement of Work are as follows:

a. Provide preventative and remedial maintenance to the following equipment (contractor to field verify):

1. One (1) Quantech QTC4185S air cooled screw chiller (2018)

2. Two (2) Smith, Model 28HE-6 Cast Iron Boilers (2018)

3. One (1) Phoenix Day Tank System Model DDE100

4. Two (2) Trane Climate Changer air handlers (coils 2018)

5. One (1) Model H35

6. One (1) Model H41

7. Liebert DS Server Room

8. 2HP Circulating Pump

9. Two (2) In-Line Fans

10. One (1) Peerless ¾ HP

11. One (1) Twin City TCVA

12. Six (6) Exhaust fans

13. One (1) GE Model 5KH43MG129E

14. One (1) GE Model 5KH43MG252A

15. One (1) GE Model 5KH43MG130G

16. One (1) Dayton Model 6K0300

17. One (1) Dayton Model 3K091A

18. One (1) Dayton Model 5K221C

19. Four (4) B&G Series 1510 centrifugal hot water pumps

20. Two (2) Circulating Pumps

21. One (1) B&G M10534

22. One (1) AB Smith HW2024B

23. Two (2) B&G Series 1510 centrifugal chilled water pumps

24. Four (4) ABB Variable Speed Drives

25. Four (4) Penthouse Heaters (hot water w/fans)

26. Blazer Computemp Model 100WG (for Computer Rm)

b. Preventative and remedial maintenance items required for equipment listed above:

1. Provide regular, monthly equipment inspections.

2. Clean, inspect, test, and properly adjust all equipment as required. (As per manufacturers recommendations or greater. Also includes coils, pans, drain lines and water systems, etc.)

3. Check, verify, and adjust as needed all equipment operational pressures.

4. Oil, lubricate and grease all required equipment and parts to manufacturers recommendations or greater.

5. Provide seasonal startup, changeover maintenance and lay up as required.

6. Provide an annual boiler shutdown consisting of firebox brushing/cleaning, new nozzles, oil filters, burner set-up, efficiency testing and maintenance materials, gaskets, nozzles, filters, etc.

7. Replace/adjust all belts as needed.

8. Replace all air filters (required every three months)

9. Sample/test compressor oil and glycol annually for problem indicators and make recommendations.

10. Report all recommendations and deficiencies to facilities manager.

11. Provide on-site log to report date of services with actions taken.

12. Provide twelve (12) operating inspections.

B. Criteria for Acceptance of Service:

Receipt of a detailed work ticket and entry into an on-site log with date and details of completed work. The completed work will be judged on the efficiency of the system, lack of downtime and responses to emergencies.

C. Deliverables:

1. The contractor is to provide all material, labor supervision and technical expertise to maintain and repair the above referenced equipment in accordance with manufacturers' guidelines and industry practices. The contractor will provide 24-hour emergency service with a response time of no more than 2 hours after receiving the emergency call. Single repair amount limits will be reflected on the final award.

2. Contractor is responsible for providing a written estimate (labor and parts) before beginning any emergency/unscheduled work with the understanding that the final amount of the repairs will be determined after all work has been completed.

3. Delivery dates for work/project to be completed and point of delivery.

N/A

III. SUPPORTING INFORMATION

A. Place of Performance:

USGS Patuxent Wildlife Research Center

Gabrielson Lab, Building 135

12100 Beech Forest Road

Laurel, MD 20708

B. Period of Performance:

1 year from award date plus 2 additional option years.

C. Government Furnished Property (GFP): N/A

D. Special Considerations:

1. Contractor will wear proper PPE when necessary and work safely within Sate and Federal OSHA mandated guidelines.

2. Security/Privacy issues (ingress to Federal buildings, personnel clearances, SSN of contractor): Contractor will be trained on building access procedures.

The contractor that is awarded this contract will be trained on the procedures of entry and exit of our facility to include checking in and checking out with the facilities staff during times of work. Normal working hours for Facility Staff are from 5:00 AM to 4:30 PM, Monday through Friday except for Government holidays and special events.