STATEMENT OF WORK.pdf

STATEMENT OF WORK

Contractor will furnish all necessary transportation, supervision, and labor to provide custodial services at the USDA-ARS-New England Plant, Soil and Water Lab (NEPSWL) at Portage Road, University of Maine, Orono, ME 04469.

A. Contractor will furnish supplies and equipment, to include:

1. Vacuum cleaner and other necessary carpet cleaning equipment and supplies

2. Window cleaning equipment and supplies

3. Floor cleaning equipment and supplies

4. Paper goods, trash liners, hand soap, disinfectants, hard surface cleaners and germicidal detergents

B. Cleaning Specifications for twice weekly unless specified differently

Foyer Sweep and mop floors with appropriate cleaning solution to remove all dust, dirt, and scuff mark Clean glass windows with appropriate cleaning solution to remove dust and streaks Low dust all horizontal surfaces to hand height, including ledges Verify that front entrance door is locked, and lights are turned off after services are completed

Office Areas (no services at all in rooms 24, 25, and 26)

Empty trash and recycling containers, change liners as needed and clean containers if dirt/moisture is present

Dust all furniture including desks, tables, and counters as needed Low dust all horizontal surfaces to hand height, including windowsills, ledges, moldings, picture frames, heating units, etc. (once weekly) Spot clean walls and doors Vacuum all carpets and rugs present including in hallway

Sweep and mop hallway floors with appropriate cleaning solution to remove all dust, dirt, and scuff marks.

Ensure office lights in unoccupied areas are turned off, and windows and doors are locked after room has been serviced

Kitchen and Conference Room

Empty trash and recycling containers, change liners as needed and clean all surfaces if dirt/moisture is present

Refill empty paper towel dispenser Clean and sanitize sinks (two) and countertops (except in conference room-as needed only)

Clean and sanitize exposed surface of large table and coffee maker table (kitchen only) Clean exterior surfaces of refrigerator and other small appliances Low dust all horizontal surfaces (except glass covered tables in conference room) to hand height including storage units, sills, ledges, moldings, picture frames, heating units, etc. (once weekly) Spot clean walls, doors, and cabinets

Vacuum chairs (once weekly for kitchen and as needed for conference room) Sweep and mop kitchen floor with appropriate cleaning solution to remove all dust, dirt and scuff marks Vacuum conference room carpet and rugs/runners (once weekly) Turn off all lights and appliances (e.g., coffee maker and toaster oven) if room is unoccupied Ensure that windows are locked, shades are down, and conference room exit back door is locked and bolted if unoccupied Report any dripping faucet and water leaks to building manager

Bathrooms (three in Main building) Empty wastebaskets and trash receptacles in stalls, change liners and sanitize if dirt/moisture is present Refill all dispensers to normal limits Clean and polish mirrors Clean and sanitize sinks Report any dripping faucet and water leaks to building manager Clean and sanitize toilets Spot clean walls and doors Report any dripping faucet and water leaks to building manager

Greenhouse (Entrance, Office and Bathroom) Sweep and mop office and bathroom floors only (no service to remainder of greenhouse) Vacuum carpet runner (1) at front entrance

Empty trash containers (office, bathroom and headhouse), change liners, clean, and sanitize containers as needed

Clean and sanitize bathroom toilet, sink, vanity, and mirror Clean and sanitize shower stall (once every two weeks) Spot clean walls and doors Refill all dispensers to normal limits Report any water leakage Turn off lights in office, bathroom and any lights controlled by main entrance light switches when services are completed, and areas are unoccupied Secure building by verifying the office and front entrance doors are pulled shut and locked

Disinfect High Touch Surfaces -Applies to Main Building & Main Greenhouse’s Office/Headhouse Door handles/ Push plates/ Door bars Light switches Sink faucet handles Phone receivers

Monthly Services Spot clean walls and doors (all areas) High dust above hand height (all areas) Remove cobwebs from corners of ceilings (all areas)

Annual Services Shampoo/steam clean carpets (Conference and Office rooms) Strip and Wax tile floors (will be specified)

Emergency Calls Vendor must be available for emergency calls

C. Safety and Security

a. The contractor shall, at all times, exercise care and caution in performing the duties described in the statement of work so as not to cause injury to themselves or other persons. The contractor shall perform the assigned tasks and duties in a safe manner in accordance with USDA, ARS and OSHA regulations and policies. The contractor shall indemnify to protect itself and render the United States Government, its employees, agents, and representatives, harmless from any liability resulting from personal injury arising out of performance of the work contained therein. The contractor shall provide evidence of insurance coverage, as well as evidence that employees performing work under the contract are bonded or otherwise insured against theft, damage, and loss.

b. Access to the site by the Contractor shall be coordinated with the Contracting Officer’s Technical

Representative (COTR).

c. The contractor is responsible for the safekeeping of building keys if service is provided after normal work hours. Lost keys must be reported immediately to the building manager. The contractor must ensure its employees do not prop building entrance and exit doors open or allow doors to remain open. When the contractor is providing custodial services outside of normal work hours, the contractor i). is responsible for contacting 911 for emergencies, ii). does not allow non-staff to enter any of NEPSWL buildings, iii).

is responsible for ensuring all doors, including all office and entrance/exit doors, are locked and lights are turned off after services are completed.

D. Federal Holidays

a. The following is a list of the federal holidays. Work is normally not conducted on federal holidays;

however, additional work hours may be authorized for the convenience of the Contractor upon written approval of the COTR(s).

b. Normal Hours of Operation: Monday through Friday, 8:30 AM to 4:00 PM, excluding Holidays.

c. Federal Holidays: The Federal Holidays observed by the Federal Government are:

New Year’s Day January 1 Martin Luther King Jr. Day Third Monday in January Presidents’ Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Indigenous Peoples’ Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

When one (1) of the holidays falls on Sunday, the following Monday shall be observed as a Federal

Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday by the U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a Federal Holiday.

E. Estimated Period of Performance

Base Yr 8 September 2022 - 7 September 2023 Option Yr 1 8 September 2023 - 7 September 2024 Option Yr 2 8 September 2024 - 7 September 2025 Option Yr 3 8 September 2025 - 7 September 2026